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International Summit
   of Cooperatives
   Improving cooperatives’
   agility

   October 2012
Any use of this material without specific permission of McKinsey & Company is strictly prohibited
Copyright © 2012. All rights reserved
Executive summary – Improving cooperatives’ agility

                  The cooperative model is particularly effective in creating organizational alignment
                  and employee mobilization through a strong sense of ownership and shared values.
                  Analysis of McKinsey’s proprietary employee survey data and interviews with coops
                  reveals three areas in which they can improve their organizations to gain better agility
              ▪    Agility in decision making. The cooperative decision-making process is typically
                   slower than in public companies due to its inherent democratic process
                   – Exemplary coops strike a balance between their democratic nature and executive
                       agility by better distinguishing the respective roles and responsibilities of executive
                       officers and elected officials and creating transparency on performance to enable
                       rapid course correction
              ▪    Agility in pursuing adjacent opportunities. Cooperatives typically prioritize current
                   members’ needs; the resulting diminished focus on innovation and the external
                   business environment means coops are less agile at pursuing adjacent opportunities
                   and renewing themselves
                   – Exemplary coops expose the cooperative to external perspectives and fuel
                       innovation through better information sharing and collaboration between various
                       parts of the organization
              ▪    Agility in developing and sourcing talent. Coops are less agile than public
                   companies at developing and sourcing the talent and skills needed to execute their
                   strategy, meaning they often have difficulty creating competitive advantage over
                   publicly owned competitors
                   – Exemplary coops address their attractiveness deficit among the young generation of
                       workers and create best-in-class leadership development programs for their high-
                       potential executives

                                                                                        McKinsey & Company
                                                                                                                  | 1
                                                                          Copyright © 2012. All rights reserved
Content




Context and methodology


Managerial best practices of cooperatives


An in-depth review of OHI




                                                          McKinsey & Company
                                                                                    | 2
                                            Copyright © 2012. All rights reserved
We set out to understand the differences between traditional corporations
and cooperatives
                 Shareholders                                 Members




                 Corporation                                 Cooperative




                     Clients                                  Members

   ▪   How does the difference in structure between coops and traditional corporations
       affect their agility?
   ▪   What different processes exist or should exist in coops?
   ▪   How can coops build on their strengths to best serve their members’ interests?


                                                                             McKinsey & Company
                                                                                                       | 3
                                                               Copyright © 2012. All rights reserved
We used McKinsey’s Organizational Health Index to assess and compare
the “health” of cooperatives with existing data on more than 4,000 people
at 136 similar publicly traded companies
                                                             Internal alignment
                                                                          The organization has a
                                                                          compelling vision and
                               Direction
                                                                          well-articulated strategy,
                                                                          which is supported by its
                                          Coordi-                         culture and values
                  Account-
                                         nation and
                   ability
                                          control            Quality of execution
                                                                          The organization
                                                   Innova-
     External                                                             demonstrates
                             Leadership           tion and
    orientation                                                           executional excellence
                                                  learning
                                                                          against its strategy and in
                                                                          delivering its services
                    Capa-
                                         Motivation
                    bilities
                                                             Capacity for renewal
                                Culture                                  The organization
                                  and                                    effectively understands,
                                climate                                  interacts, responds, and
                                                                         adapts to its situation and
                                                                         external environment

                                                                                        McKinsey & Company
SOURCE: McKinsey Organization Practice                                                                            | 4
                                                                          Copyright © 2012. All rights reserved
We identified best practices for organizational agility from across the
cooperative sector to illustrate how leading cooperatives are organized




                                                                   McKinsey & Company
                                                                                             | 5
                                                     Copyright © 2012. All rights reserved
Content




Context and methodology


Managerial best practices of cooperatives


An in-depth review of OHI




                                                          McKinsey & Company
                                                                                    | 6
                                            Copyright © 2012. All rights reserved
Coops have a strong ability to align their organization but struggle with
their capacity to renew their value proposition and execute rapidly
                                                                                Cooperative quartile
                                                                                                                                    Representative
Percentage of respondents who believe their                                        Top quartile     2nd quartile                    market sample
institution does well on these dimensions                                          3rd quartile     Bottom quartile                 Cooperatives

                                                                                              100
                                          0                                                       Given their democratic nature and
                                                                                                  processes, cooperatives are very
               Leadership
                                                                                                  successful at aligning their
   Alignment




                                                                                                  organization behind a common sense
               Direction                                                                          of purpose and direction

               Culture and climate

               Motivation                                                                         Cooperatives are just as capable as other
                                                                                                  organizations of executing against their
                                                                                                  strategic ambitions but tend to focus
   Execution




               Accountability                                                                     on higher motivation and sense of
               Coordination and                                                                   accountability to compensate for
               control                                                                            looser control mechanisms and
                                                                                                  performance management processes
               Capabilities

                                                                                                  Coops are typically internally focused,
   Renewal




               External orientation
                                                                                                  less exposed and influenced by their
               Innovation and                                                                     external environment, and are
               learning                                                                           challenged to drive innovation for
                                                                                                  their members and communities. This
                                                                                                  may be due to their explicit focus on
                                                                                                  serving existing members

                                                                                                                     McKinsey & Company
SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders                                                         | 7
                                                                                                       Copyright © 2012. All rights reserved
Coops face particular challenges in seven areas related                                                            Cooperative quartile

to agility, which fall into three major categories                                                                     Top quartile
                                                                                                                       2nd quartile
                                                                                                                       3rd quartile
 OHI                  Coops’ spread                                                                                    Bottom quartile

 practices            to market1                     Sample behaviours

Consultative
                                                5
                                                     ▪   Leaders in the organization ask the opinions of
leadership                                               others before making important decisions                    Agility in
                                                     ▪   The organization’s financial control systems                decision
Financial                                                monitor financial performance deep in its                   making
                             -8
management                                               business units
Business                                             ▪   The organization pursues joint performance
                                  -5
partnerships                                             initiatives with external business partners
                                                                                                                     Agility in
Knowledge                                            ▪   The organization’s systems and processes                    pursuing
                                  -5
sharing                                                  facilitate cross-functional initiatives                     new
Capturing                                                                                                            opportunities
                              -7                     ▪   The organization uses external contacts to
external ideas                                           maximize the flow of ideas into the organization

Talent
                               -6                    ▪   The organization uses job rotation to broaden
development                                              the experience and capabilities of its talent               Agility in
                                                                                                                     developing
Outsourced                                           ▪   The organization outsources functions or                    and sourcing
                     -13
expertise                                                activities that can be better done by others                talent


1 Absolute percentage points difference between coops mean and overall mean

                                                                                                           McKinsey & Company
SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders                                               | 8
                                                                                             Copyright © 2012. All rights reserved
Overall, we believe that three managerial best practices can help
cooperatives take advantage of their structural strengths
                        Description                                          Best practices
                        ▪ The cooperative decision-making process is         1 Devise clear roles and
                          typically slow relative to public companies due      responsibilities
                          to its inherent democratic process. Cooperatives   2 Create a more efficient process
Agility in decision
                          should therefore challenge themselves to             for consulting with members
making
                          devise methods for improving decision-             3 Improve performance
                          making agility while remaining connected to
                          members and their interests and needs                management systems

                        ▪ Cooperatives typically focus on current            1 Expose cooperative to external
                          members’ needs, sacrificing opportunities to         ideas
Agility in to grow in
Organize pursuing         renew themselves. There is therefore a need        2 Encourage collaboration across
adjacent
attractive adjacent       for cooperatives to explore external                 different parts of the business
opportunities
markets                   perspectives as the need arises, to devise         3 Protect growth capital
                          systems for effective collaboration within the
                          organization, and to ensure that they are
                          prepared to explore emerging opportunities
                          in a timely manner
                        ▪ Coops place less emphasis on ensuring the          1 Effectively identify top talent and
                          presence of appropriate talent to execute            create leadership development
Agility in                on strategic objectives than public companies        curricula
developing and            do. They are therefore less agile at               2 Adopt recruiting and training
sourcing talent           developing and sourcing talent, which                practices that change how the
                          negatively impacts their ability to create           younger generation of potential
                          competitive advantage                                employees view coops

                                                                                              McKinsey & Company
                                                                                                                        | 9
                                                                                Copyright © 2012. All rights reserved
Agility in decision making: cooperative case examples – 1/3
Examples of best practices                             Devise clear roles and responsibilities for executive officers and
                                                       elected officials (e.g., board members)              Coop
                                                                                                                Members

                         Devise clear                  Case example: FrieslandCampina                            Council

                       1 roles and                     ▪ FrieslandCampina is the 5th largest                      Board
                         responsibilities                dairy company in the world
                                                                                                                9 members
                                                                                                                              The coop owns
                                                                                                                            100% of the shares
                                                       ▪ Revenues (2011): EUR 9.6 billion                                     of the company
                                                                                                                  Board
                                                                                                               Coop board
                                                                                                            4 external directors

                                                                                                            Executive board

                         Create more                                                                            Divisions
                         efficient                                                                              Company

                       2 processes for                 ▪ FrieslandCampina formed a separate operating company with
                         consulting with                 its own Board. The coop remained a full owner of the new
                         members                         operating company but, by creating a separate entity in the
                                                         cooperative, it created a healthy distance between democratic
                                                         processes and the day-to-day, rapid operating decisions
                                                         required in the company to compete effectively in the market
                         Improve                       ▪ The cooperative members appoint a Board of 9 members, who
                         performance                     are also part of the operating company’s 13 Board members,
                       3
                         management                      giving them continued control over that company by virtue of
                         systems                         their two-thirds majority vote on the Board
                                                       ▪ However, the roles of the coop Board members and of the
                                                         Company’s board members are well defined, and the latter in
                                                         fact are identical to those of publicly traded companies’ board
                                                         members under Dutch law.
                                                                                                          McKinsey & Company
SOURCE: Interviews with coop leaders; annual reports                                                                                  | 10
                                                                                            Copyright © 2012. All rights reserved
Agility in decision making: cooperative case examples – 2/3
Examples of best practices                             Create more efficient processes for consulting with members,
                                                       including using technology to expand reach

                         Devise clear                  Case example: The co-operative
                       1 roles and                     ▪ The co-operative is the UK’s largest mutual and its 5th biggest
                         responsibilities                food retailer
                                                       ▪ It has diversified offerings from banking to funeral services
                                                                                Members are asked where they want to see
                                                                                new food markets
                                                                                ▪ The co-operative food was planning to open
                         Create more                                              300 new food stores over 3 years
                         efficient                                              ▪ The co-operative asked its members to
                       2 processes for                                            suggest new sites online
                         consulting with                                        ▪ The initiative helped determine which locations
                                                                                  generate the most interest among members
                         members
                                                                                Members are asked to formulate an ethical
                                                                                investment policy that becomes binding for
                                                                                the whole group
                         Improve                                                ▪ These considerations are deliberated within
                                                                                   the Regional Values and Principles
                         performance
                       3                                                           Committee, a forum for members to express
                         management                                                their points of view
                         systems                                                ▪ Based on member input, the co-operative
                                                                                   Bank “lives its values” by publishing an ethical
                                                                                   investment policy that informs its members
                                                                                   about who it will and will not do business with


                                                                                                           McKinsey & Company
SOURCE: Interviews with coop leaders; annual reports                                                                                 | 11
                                                                                             Copyright © 2012. All rights reserved
Agility in decision making: cooperative case examples – 3/3
Examples of best practices                             Improve performance management systems to enable rapid
                                                       mitigation of sources of underperformance
                                                       Case example: BPCE
                         Devise clear                  ▪ Groupe BPCE was formed in July 2009
                                                         through the alliance of Banque
                       1 roles and
                                                         Populaire and Caisse d’Épargne
                         responsibilities
                                                       ▪ Groupe BPCE has 80,000 employees
                                                         and generates revenues of EUR 23 billion

                                                       ▪ With the aim of fostering local leadership while simultaneously fostering
                                                         the operational discipline required to optimize member’s service level,
                         Create more                     BPCE created a system permitting its regional coop banks to
                         efficient                       compare their performance and to share best practices
                       2 processes for
                         consulting with               ▪ Key indicators included favoured transparency and internal
                         members                         competition, alongside external benchmarks, to ensure the banks
                                                         considered external best practices as well
                                                       ▪ The system offers monthly dashboards, real-time updates, and
                                                         benchmarks (internal and external), ranking banks on their
                                                         performance compared to peers as well as following the evolution of
                         Improve
                                                         performance of individual business units
                         performance
                       3
                         management                    ▪ Member banks are also measured on their contribution to investor
                         systems                         relations and their engagement with the wider French economy
                                                       ▪ This led to strong, dynamic branches and has partly fuelled annualized
                                                         growth of 10.8% over 5 years, 2/3 of which came from market share
                                                         gain

                                                                                                           McKinsey & Company
SOURCE: Interviews with coop leaders; annual reports                                                                                 | 12
                                                                                             Copyright © 2012. All rights reserved
Agility in pursuing adjacent opportunities: cooperative case examples – 1/3

Examples of best practices                             Expose cooperative to more external perspectives

                                                       Case example: CBH Group
                         Expose
                         cooperative to                ▪ CBH is an Australian grain
                       1                                 farmers’ cooperative
                         more external
                         perspectives                  ▪ It has more than 4,500 members
                                                         and annual turnover of
                                                         AUD 1.5 billion



                         Encourage                     ▪ CBH Group complemented its Board and acquired the
                         collaboration                   necessary expertise by electing external Board directors
                       2 across different
                         parts of the                  ▪ The Board elects 3 independent directors based on the
                                                         recommendation of the Remuneration and Nomination Board
                         business
                                                         Committee
                                                       ▪ These 3 independent directors are chosen to provide
                                                         expertise and skills that will broaden the overall experience of
                                                         the Board of Directors, such as international business deal
                                                         making and corporate affairs
                           Protect growth
                       3                               ▪ For example, as CBH was investing to reform its grain-rail network
                           capital                       in Western Australia, external board members were able to help
                                                         evaluate several technical questions and brought
                                                         complementary expertise to the cooperative


                                                                                                         McKinsey & Company
SOURCE: Interviews with coop leaders; annual reports                                                                               | 13
                                                                                           Copyright © 2012. All rights reserved
Agility in pursuing adjacent opportunities: cooperative case examples – 2/3

Examples of best practices                             Encourage collaboration across different parts of the business
                                                       through company-wide systems and processes supporting cross-
                                                       function cooperation and innovation
                         Expose                        Case example: MONDRAGON
                         cooperative to
                       1                               ▪ Spanish cooperative with EUR 15 billion
                         more external                   in revenues, 83,000 employees, and
                         perspectives                    281 enterprises and entities

                                                       ▪ MONDRAGON has 4 core corporate values that shape its overall
                                                           approach
                                                           – Cooperation (“owners and protagonists”)
                         Encourage                         – Participation (“commitment to management”)
                         collaboration                     – Social responsibility (“distribution of wealth based on solidarity”)
                       2 across different                  – Innovation (“constant renewal”)
                         parts of the                  ▪   Innovation and cooperation are reflected in a dedicated R&D
                         business                          network that provides new lines of business
                                                           – 14 technology R&D centres and R&D units specialized in fields
                                                               relevant to MONDRAGON, such as lifting systems, packaging
                                                               machines, home appliances, and thermoplastics
                                                       ▪   Innovation poles provide a platform to generate interactions and
                                                           create opportunities among stakeholders
                         Protect growth                ▪   Innovation is encouraged and stimulated by formal processes at all
                       3                                   levels of the organization
                         capital
                                                           – Cross-functional, cross-business unit innovation
                                                           – Radical innovation outside the day-to-day environment
                                                           – Daily innovation and continuous improvement
                                                       ▪   Today, 21% of sales are from products that are <5 years old

                                                                                                           McKinsey & Company
SOURCE: Interviews with coop leaders; annual reports                                                                                 | 14
                                                                                             Copyright © 2012. All rights reserved
Agility in pursuing adjacent opportunities: cooperative case examples – 3/3

Examples of best practices                             Protect growth capital


                         Expose                        Case example: MONDRAGON
                         cooperative to                ▪ Spanish cooperative with
                       1
                         more external                   EUR 15 billion in revenues,
                         perspectives                    83,000 employees, and
                                                         281 enterprises and entities



                         Encourage
                         collaboration                 ▪ To ensure continued growth and competitiveness over a sustained
                       2 across different                period, MONDRAGON established funding mechanisms to ensure
                         parts of the                    the survival and success of new initiatives
                         business                      ▪ 10% of gross profits are placed in a “developmental fund” to
                                                         finance innovation, research, and international business
                                                         development
                                                       ▪ Tactical and frequent investments are made in a range of
                                                         research and education centres to promote new ideas
                           Protect growth
                       3
                           capital




                                                                                                        McKinsey & Company
SOURCE: Interviews with coop leaders; annual reports                                                                              | 15
                                                                                          Copyright © 2012. All rights reserved
Agility in developing and sourcing talent: cooperative case examples – 1/2


Example of best practices                              Actively identify top talent and create leadership development
                                                       tracks for these individuals
                         Actively identify             Case example: Desjardins
                         top talent and
                         create leadership-
                                                       ▪ Desjardins is North America’s
                       1                                 largest credit union with assets of
                         development
                                                         CAD 194 billion, 5.6 million
                         tracks for these
                                                         members and clients, and almost
                         individuals
                                                         45,000 employees

                                                       ▪ Mouvement Desjardins renewed the mandate for its “Institut
                                                         coopératif Desjardins”, expanding its educational mission
                         Adopt recruiting                to include leadership development and technical skill-building
                         and training prac-              programs
                         tices that change             ▪ The Institute offers its courses to both elected and executive
                       2
                         how younger po-                 leaders, separately or jointly, depending on the topic. For example,
                         tential employees               in the organization’s “leadership and performance” program, the top
                         view coops                      400 executive leaders take a series of workshops and field-based
                                                         training sessions focused on honing their leadership skills at the
                                                         personal, team, and organizational levels
                                                       ▪ Over approximately 2 years, the Institute launched 13 strategic
                                                         talent-development programs, with many participants having taken
                                                         on more senior leadership roles in the organization
                                                       ▪ Formal feedback indicates that a majority found the Institute to be
                                                         an invaluable contributor to their career development

                                                                                                             McKinsey & Company
SOURCE: Interviews with coop leaders; annual reports                                                                                   | 16
                                                                                               Copyright © 2012. All rights reserved
Agility in developing and sourcing talent: cooperative case examples – 2/2


Example of best practices                              Recruiting and training practices that
                                                       change how younger potential employees
                         Actively identify             view coops
                         top talent and
                                                       Case example: Farmers Cooperative
                         create leadership-
                       1                               ▪ Farmers Cooperative is the largest
                         development
                         tracks for these                farmer-owned agricultural coop in Iowa
                         individuals                     with more than 5,300 members



                                                       ▪ Farmers Cooperative (FC) was finding it difficult to attract the
                         Adopt recruiting                young talent that could help it feed its 23% annual growth rate
                         and training prac-              in 2008
                         tices that change
                       2                               ▪ FC rolled out a recruiting campaign in collaboration with Iowa
                         how younger po-
                         tential employees               State University. Every quarter, the CEO organizes events with
                         view coops                      high-potential students and FC offers scholarships to increase its
                                                         visibility among college students. The best students are given paid
                                                         internships
                                                       ▪ The organization even moved its headquarters close to the
                                                         university to help make these programs accessible
                                                       ▪ The move enabled FC to double its intern pools and improve
                                                         first-year retention from 47% to 88%
                                                       ▪ Overall turnover has dropped to 10% from 25%
                                                                                                          McKinsey & Company
SOURCE: Interviews with coop leaders; annual reports                                                                                | 17
                                                                                            Copyright © 2012. All rights reserved
Content




Context and methodology


Managerial best practices of cooperatives


An in-depth review of OHI




                                                          McKinsey & Company
                                                                                    | 18
                                            Copyright © 2012. All rights reserved
The OHI is a health diagnostic process that offers a deep understanding of
culture that extends beyond employee engagement

    The Organizational Health approach to assessment
    ▪   Focuses on the breadth and depth of organizational health. Identifies current
        levels of health (outcomes), methods to deliver health (practices), and the
        leadership beliefs and mindsets that limit performance improvement – not
        employee satisfaction
    ▪   Uses multiple data sources (survey, interview, focus groups, employee survey
        data) for a broader view
    ▪   Leverages world-class company benchmarks (sector specific) to help
        determine the strength or severity of the survey scores
    ▪   Assesses the drivers of current outcomes (practices and mindsets) to
        disaggregate “root causes” of an organization’s barriers to success
    ▪   Drills down from outcome to practice to mindset to understand “what do you
        do about it”
    ▪   Leverages analytics and findings from the database of over 1,200 surveys
        to help prioritize where to focus (based on the healthiest organizations)




                                                                               McKinsey & Company
                                                                                                         | 19
                                                                 Copyright © 2012. All rights reserved
Organizational Health is made up of outcomes and underlying                                                      ILLUSTRATIVE

management practices

     Outcomes                                                      Management practices

     ▪   Outcomes describe the current results                     ▪   Management practices describe the
         that an organization has achieved                             current actions that managers at an
                                                                       organization take to achieve results
     ▪   Each outcome shows the percentage of
         respondents who either agreed or                          ▪   A bar chart shows the percentage of
         strongly agreed with the statements                           respondents who either agreed or
                                                  World Class
                                                                       strongly agreed with the statement
                                                  Superior
                                88%               Slightly above
                                                  average
                          64%         54%         Below average
                                                                           74                                      86
                                                                                       68            53
                    64%         70%         49%
                                                                        Top-down     Bottom-up    Knowledge     Capturing
                          75%         45%                               Innovation   innovation    sharing    External Ideas

                                49%                                                       Innovation


     ▪   Example: “The company generates                           ▪   Example: “The company imports
         enough high-quality ideas to achieve its                      practices from other companies and
         business goals”                                               industries”


                                                                                                      McKinsey & Company
SOURCE: McKinsey Organization Practice                                                                                          | 20
                                                                                        Copyright © 2012. All rights reserved
COORDINATION AND CONTROL
People development practices are perceived as a strength, but
performance management needs reinforcement
  Core belief on coordination and control: A top-tier organization aligns goals, targets,
  and metrics managed through efficient and effective processes, and measures and
  captures the value from working collaboratively across organizational boundaries
 Strong people development process and awareness of                                 Advantage in not being slave to short-term
 important issues but need stronger performance                                     performance, but leaders highlight need for
 improvement dialogue                                                               more performance transparency
                                                         Gap to the mean
                                                         Percent1                   Interview quote
 Managers provide feedback to individuals to ensure
 that they have an accurate understanding of their                                         The fact that we do not have to
                                                                             18
 strengths, weaknesses and development priorities                                          publish quarterly reports is a real
 The organization ensures transparency and rapidly                                         competitive advantage: we have the
 passes negative information up the command                                                time to do things right
 chain so senior leaders are aware of important                              20
 issues as they arise                                                                      I sometimes have this impression
 The organization uses standard operating                                                  that the fact that being a cooperative
 procedures to influence the way employees                    -10                          comes with some managerial laxity
 do their work
                                                                                           A great paradox with cooperatives is
 Business performance reviews in the organization
 rapidly identify the real causes of problems     -17                                      that they are not as transparent as
                                                                                           many publicly traded companies.
 The organization’s control systems enable us to                                           This is true internally and externally
 minimize unexpected performance results         -23


1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders                                                             | 21
                                                                                                           Copyright © 2012. All rights reserved
EXTERNAL ORIENTATION
Despite their proximity advantage, coops are generally too inwardly
focused when it comes to their business environment
  Core belief on external orientation: A top-tier organization makes creating value for
  customers its primary objective, while focusing on creating value for all stakeholders

 Cooperatives are highly responsive to customers                                    Importance of interacting more directly
 opinions but too inwardly focused relative to business                             with competitive and government
 environment                                                                        environments
                                                        Gap to the mean
                                                        Percent1                    Interview quote

 The organization is highly responsive
                                                                       6                   Many of our leaders believe that
 to customer opinions and needs
                                                                                           because our organization is unique,
                                                                                           it is not worth comparing ourselves to
 The organization has developed high                            -3                         the competition
 levels of customer loyalty
                                                                                           Despite the economical importance
 The organization effectively responds                                                     of the coops in our country, we
 to competitive market actions                                                             barely play a role in national
                                                                                           regulation changes because we are
 The organization actively considers                                                       not uniting our voices
 the response of government
 regulatory bodies when making                         -23
 decisions

1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders                                                             | 22
                                                                                                           Copyright © 2012. All rights reserved
INNOVATION AND LEARNING
Coops’ low capacity to change and innovate is hampering their
progress
  Core belief on innovation and learning: A top-tier organization is able to capture ideas
  and convert them into value incrementally and through special initiatives, as well as to
  leverage internal and external networks to maintain a leadership position

 Cooperatives are challenged in creating, capturing,                                Cooperatives tend to innovate at inception,
 and converting new ideas into value                                                but fail to reinvent on an ongoing basis

                                                      Gap to the mean
                                                      Percent1                      Interview quote

   The organization changes/improves                                                      Much of the cooperative movement’s
   at a greater rate than its industry                  -21                               genesis was to find innovative ways to
   does                                                                                   deal with underserved needs. Coops
                                                                                          are innovative in their DNA…
   Management encourages different                                                        However, a root-based organization
   parts of the organization to work                        -13                           was built from the bottom up over
   together to make improvements                                                          time; ends up with a silo culture where
                                                                                          ideas hardly move from one division
                                                                                          to the next, and new ideas don’t see
   The organization’s systems and
                                                                  -5                      the light of day
   processes facilitate cross-functional
   initiatives


1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders                                                             | 23
                                                                                                           Copyright © 2012. All rights reserved
CAPABILITIES
Coops feel a competency and capability-building gap remains despite
employee training and external hiring
  Core belief on capabilities: A top-tier organization builds the institutional skills
  required to execute its strategy, as well as distinctive capabilities that create a
  long-term competitive advantage
                                                                                    Coops must overcome a perceived
 Capability management gap despite training and
                                                                                    notoriety deficit and become
 external hiring strengths
                                                                                    employers of choice
                                                       Gap to the mean
                                                       Percent1                     Interview quote
 In the organization, people receive the
                                                                           11              We are often perceived as too local
 training and development they need to
 be effective in their roles                                                               without enough career growth
                                                                                           opportunities. This is a major structural
 The organization consistently hires                                                       disadvantage when trying to attract
 outside talent                                                            11
                                                                                           young talent
 The organization outsources functions                                                     Some of our recent recruits left
 or activities that can be better done                   -21                               because they were frustrated with the
 by others                                                                                 outdated technologies; this is very
 The organization uses job rotation to                                                     challenging for us
 broaden the experience and                             -24
                                                                                           It is challenging to attract talent to
 capabilities of its talent                                                                rural locations; we need to be more
 The organization has the necessary                        -15                             thoughtful about people rotation and
 competencies to achieve its strategy                                                      career growth

1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders                                                             | 24
                                                                                                           Copyright © 2012. All rights reserved
DIRECTION
Coops are effective at aligning the organization around a consensual
direction and organizational vision
  Core belief on direction: A top-tier organization crafts and communicates a compelling
  strategy, as well as providing purpose, engaging people around the vision

 Effective managerial practices to drive direction and                              Concern with achieving a broader member
 organizational alignment                                                           engagement for an even stronger direction

                                                       Gap to the mean
                                                       Percent1                     Interview quote

   The organization’s vision is                                                            On paper, our democratic mechanisms
   communicated throughout the                                            6                are great. The reality is that only a
   organization                                                                            minority of members are engaged
                                                                                           I often wish that our members would be
   The vision for the organization’s                                                       more involved in shaping the [strategic]
   future is widely understood by its                                   3                  agenda
   employees

   Management articulates a vision for
   the future of the organization that                                      9
   resonates with my personal values


1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey Coop OHI survey; interviews                                                                                                       | 25
                                                                                                           Copyright © 2012. All rights reserved
LEADERSHIP
Leadership style is inclusive and caring, but decision-making is slow

  Core belief on leadership: A top-tier organization shows care toward subordinates and
  sensitivity to their needs (i.e., high support), sets stretch goals, and inspires
  employees to work at their full potential (i.e., high challenge)
                                                                                    Cooperative leaders appreciate consensus
 Strong inclusive, caring, and coherent leadership but
                                                                                    but aspire to more speed and
 slow decision making
                                                                                    assertiveness in decision making
                                                       Gap to the mean
                                                       Percent1                     Interview quote

   Managers ask the opinions of others                                                     The great thing about our leadership
                                                                              18           style is that it is consensus-based; the
   before making important decisions
                                                                                           flip side is that… it is consensus-based,
                                                                                           which takes time, a lot of time, to arrive
   Leaders are steering the organization                                                   at a decision
                                                                          10
   in the right direction
                                                                                           Leadership is almost taboo in our world.
   Leaders role model the values of the                                                    We will not see a coop leader on the
   organization                                                           9                cover of Times magazine anytime soon
                                                                                           I hear a lot of my peers mention that
                                                                                           they would like coops to play a larger
                                                                                           role in the global economy, but we need
   Leaders make decisions in a timely                                                      more ambitious plans if we are to reach
                                                         -22
   manner                                                                                  these aspirations

1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey OHI cooperative survey; interviews                                                                                                | 26
                                                                                                           Copyright © 2012. All rights reserved
CULTURE AND CLIMATE
Cooperatives enjoy a positive culture and working climate but
struggle with creating a sufficiently performance-focused culture
  Core belief on culture and climate: A top-tier organization creates a baseline of trust
  within and across organizational units and a strong, adaptable organization-wide
  performance culture

 Positive culture and climate but not sufficiently                                  Clear pride in the culture but desire to instil
 performance-focused                                                                a more performance-driven culture

                                                       Gap to the mean
                                                       Percent1                     Interview quote

   There is a good atmosphere within the                                                   For most of our employees, it is simply
                                                                             14            unthinkable to work for another type of
   organization
                                                                                           business than a cooperative. There is
   The organization’s culture and values are                                               something unique about the ambiance that
                                                                         6                 is not replicable elsewhere
   clearly defined
                                                                                           We should start by clearly defining
   The organization’s culture positively                                                   ‘performance’ for us, and how to make
                                                                         7                 short-term ROE tradeoffs vs. our long-term
   influences the way people behave
                                                                                           priorities
   Management emphasizes the importance                                                    The one element we have to improve is to
   of efficiency and productivity                                -7                        work as a whole entity. Our culture is really
                                                                                           root-based, and we must start thinking about
   Managers encourage employees to                                                         ourselves as a coherent group so our
   experiment with new ideas to improve                    -17                             members get the advantage of dealing with
                                                                                           a multi-billion dollar business
   performance
1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey OHI survey; interviews                                                                                                            | 27
                                                                                                           Copyright © 2012. All rights reserved
ACCOUNTABILITY
Employees are clear on their roles and objectives but see an opportunity in better
individual accountability and performance-based consequences management
  Core belief on accountability: A top-tier organization creates clear roles and
  responsibilities, links performance and consequences, and encourages an ownership
  mindset at all levels
 Employees feel ownership and have challenging
                                                                                    Commitment but limited consequence
 targets but do not see the link between results and
                                                                                    management
 consequences
                                                       Gap to the mean
                                                       Percent1                     Interview quote

   Managers create a sense of ownership or                                   17            The majority of our staff is keen on
   belonging to the organization                                                           doing what it takes to satisfy our
  Employees receive clear explanations of what has                           16            members
  to be achieved in their jobs
                                                                                           It is very hard to deal with poor
  The organization sets performance goals for                              11              performers. It is not part of our culture,
  individuals that are challenging
                                                                                           and we wait too long

  The organization has created clear links between
                                                                -9
  performance and consequences
  The organizational structure helps create clear
  accountability                                              -10
  Employees within the organization feel they are
  accountable for the results they are expected to                     0
  deliver
1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey Coop OHI survey                                                                                                                   | 28
                                                                                                           Copyright © 2012. All rights reserved
MOTIVATION
Motivation is high, but a gap exists with regards to the credit they receive in
the community
  Core belief on motivation: A top-tier organization motivates through incentives,
  opportunities, and values, and taps into employees’ sense of meaning and identity to
  harness extraordinary effort

 Employees relate to the values and mission of their                                Challenge in getting broad credit in the
 cooperatives                                                                       community

                                                       Gap to the mean
                                                       Percent1                     Interview quote

                                                                                           Our employees get motivated by the
   The organization’s employees are highly                                                 impact we have in our community
                                                                           23
   motivated
                                                                                           Our employees see the impact we have
                                                                                           in our community, but our community
   Leaders in the organization motivate                                                    doesn’t see it; we have a notoriety
   employees to perform by providing                                     18                deficit and this threatens long-term
   encouragement and support                                                               motivation


   In the organization, employees are
                                                                        16
   generally enthusiastic about their jobs



1 Relative difference between coops mean and overall mean (percentage points difference divided by mean)

                                                                                                                         McKinsey & Company
SOURCE: McKinsey Coop OHI survey                                                                                                                   | 29
                                                                                                           Copyright © 2012. All rights reserved

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Mc kinsey on cooperatives improving cooperatives’ agility

  • 1. International Summit of Cooperatives Improving cooperatives’ agility October 2012 Any use of this material without specific permission of McKinsey & Company is strictly prohibited Copyright © 2012. All rights reserved
  • 2. Executive summary – Improving cooperatives’ agility The cooperative model is particularly effective in creating organizational alignment and employee mobilization through a strong sense of ownership and shared values. Analysis of McKinsey’s proprietary employee survey data and interviews with coops reveals three areas in which they can improve their organizations to gain better agility ▪ Agility in decision making. The cooperative decision-making process is typically slower than in public companies due to its inherent democratic process – Exemplary coops strike a balance between their democratic nature and executive agility by better distinguishing the respective roles and responsibilities of executive officers and elected officials and creating transparency on performance to enable rapid course correction ▪ Agility in pursuing adjacent opportunities. Cooperatives typically prioritize current members’ needs; the resulting diminished focus on innovation and the external business environment means coops are less agile at pursuing adjacent opportunities and renewing themselves – Exemplary coops expose the cooperative to external perspectives and fuel innovation through better information sharing and collaboration between various parts of the organization ▪ Agility in developing and sourcing talent. Coops are less agile than public companies at developing and sourcing the talent and skills needed to execute their strategy, meaning they often have difficulty creating competitive advantage over publicly owned competitors – Exemplary coops address their attractiveness deficit among the young generation of workers and create best-in-class leadership development programs for their high- potential executives McKinsey & Company | 1 Copyright © 2012. All rights reserved
  • 3. Content Context and methodology Managerial best practices of cooperatives An in-depth review of OHI McKinsey & Company | 2 Copyright © 2012. All rights reserved
  • 4. We set out to understand the differences between traditional corporations and cooperatives Shareholders Members Corporation Cooperative Clients Members ▪ How does the difference in structure between coops and traditional corporations affect their agility? ▪ What different processes exist or should exist in coops? ▪ How can coops build on their strengths to best serve their members’ interests? McKinsey & Company | 3 Copyright © 2012. All rights reserved
  • 5. We used McKinsey’s Organizational Health Index to assess and compare the “health” of cooperatives with existing data on more than 4,000 people at 136 similar publicly traded companies Internal alignment The organization has a compelling vision and Direction well-articulated strategy, which is supported by its Coordi- culture and values Account- nation and ability control Quality of execution The organization Innova- External demonstrates Leadership tion and orientation executional excellence learning against its strategy and in delivering its services Capa- Motivation bilities Capacity for renewal Culture The organization and effectively understands, climate interacts, responds, and adapts to its situation and external environment McKinsey & Company SOURCE: McKinsey Organization Practice | 4 Copyright © 2012. All rights reserved
  • 6. We identified best practices for organizational agility from across the cooperative sector to illustrate how leading cooperatives are organized McKinsey & Company | 5 Copyright © 2012. All rights reserved
  • 7. Content Context and methodology Managerial best practices of cooperatives An in-depth review of OHI McKinsey & Company | 6 Copyright © 2012. All rights reserved
  • 8. Coops have a strong ability to align their organization but struggle with their capacity to renew their value proposition and execute rapidly Cooperative quartile Representative Percentage of respondents who believe their Top quartile 2nd quartile market sample institution does well on these dimensions 3rd quartile Bottom quartile Cooperatives 100 0 Given their democratic nature and processes, cooperatives are very Leadership successful at aligning their Alignment organization behind a common sense Direction of purpose and direction Culture and climate Motivation Cooperatives are just as capable as other organizations of executing against their strategic ambitions but tend to focus Execution Accountability on higher motivation and sense of Coordination and accountability to compensate for control looser control mechanisms and performance management processes Capabilities Coops are typically internally focused, Renewal External orientation less exposed and influenced by their Innovation and external environment, and are learning challenged to drive innovation for their members and communities. This may be due to their explicit focus on serving existing members McKinsey & Company SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders | 7 Copyright © 2012. All rights reserved
  • 9. Coops face particular challenges in seven areas related Cooperative quartile to agility, which fall into three major categories Top quartile 2nd quartile 3rd quartile OHI Coops’ spread Bottom quartile practices to market1 Sample behaviours Consultative 5 ▪ Leaders in the organization ask the opinions of leadership others before making important decisions Agility in ▪ The organization’s financial control systems decision Financial monitor financial performance deep in its making -8 management business units Business ▪ The organization pursues joint performance -5 partnerships initiatives with external business partners Agility in Knowledge ▪ The organization’s systems and processes pursuing -5 sharing facilitate cross-functional initiatives new Capturing opportunities -7 ▪ The organization uses external contacts to external ideas maximize the flow of ideas into the organization Talent -6 ▪ The organization uses job rotation to broaden development the experience and capabilities of its talent Agility in developing Outsourced ▪ The organization outsources functions or and sourcing -13 expertise activities that can be better done by others talent 1 Absolute percentage points difference between coops mean and overall mean McKinsey & Company SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders | 8 Copyright © 2012. All rights reserved
  • 10. Overall, we believe that three managerial best practices can help cooperatives take advantage of their structural strengths Description Best practices ▪ The cooperative decision-making process is 1 Devise clear roles and typically slow relative to public companies due responsibilities to its inherent democratic process. Cooperatives 2 Create a more efficient process Agility in decision should therefore challenge themselves to for consulting with members making devise methods for improving decision- 3 Improve performance making agility while remaining connected to members and their interests and needs management systems ▪ Cooperatives typically focus on current 1 Expose cooperative to external members’ needs, sacrificing opportunities to ideas Agility in to grow in Organize pursuing renew themselves. There is therefore a need 2 Encourage collaboration across adjacent attractive adjacent for cooperatives to explore external different parts of the business opportunities markets perspectives as the need arises, to devise 3 Protect growth capital systems for effective collaboration within the organization, and to ensure that they are prepared to explore emerging opportunities in a timely manner ▪ Coops place less emphasis on ensuring the 1 Effectively identify top talent and presence of appropriate talent to execute create leadership development Agility in on strategic objectives than public companies curricula developing and do. They are therefore less agile at 2 Adopt recruiting and training sourcing talent developing and sourcing talent, which practices that change how the negatively impacts their ability to create younger generation of potential competitive advantage employees view coops McKinsey & Company | 9 Copyright © 2012. All rights reserved
  • 11. Agility in decision making: cooperative case examples – 1/3 Examples of best practices Devise clear roles and responsibilities for executive officers and elected officials (e.g., board members) Coop Members Devise clear Case example: FrieslandCampina Council 1 roles and ▪ FrieslandCampina is the 5th largest Board responsibilities dairy company in the world 9 members The coop owns 100% of the shares ▪ Revenues (2011): EUR 9.6 billion of the company Board Coop board 4 external directors Executive board Create more Divisions efficient Company 2 processes for ▪ FrieslandCampina formed a separate operating company with consulting with its own Board. The coop remained a full owner of the new members operating company but, by creating a separate entity in the cooperative, it created a healthy distance between democratic processes and the day-to-day, rapid operating decisions required in the company to compete effectively in the market Improve ▪ The cooperative members appoint a Board of 9 members, who performance are also part of the operating company’s 13 Board members, 3 management giving them continued control over that company by virtue of systems their two-thirds majority vote on the Board ▪ However, the roles of the coop Board members and of the Company’s board members are well defined, and the latter in fact are identical to those of publicly traded companies’ board members under Dutch law. McKinsey & Company SOURCE: Interviews with coop leaders; annual reports | 10 Copyright © 2012. All rights reserved
  • 12. Agility in decision making: cooperative case examples – 2/3 Examples of best practices Create more efficient processes for consulting with members, including using technology to expand reach Devise clear Case example: The co-operative 1 roles and ▪ The co-operative is the UK’s largest mutual and its 5th biggest responsibilities food retailer ▪ It has diversified offerings from banking to funeral services Members are asked where they want to see new food markets ▪ The co-operative food was planning to open Create more 300 new food stores over 3 years efficient ▪ The co-operative asked its members to 2 processes for suggest new sites online consulting with ▪ The initiative helped determine which locations generate the most interest among members members Members are asked to formulate an ethical investment policy that becomes binding for the whole group Improve ▪ These considerations are deliberated within the Regional Values and Principles performance 3 Committee, a forum for members to express management their points of view systems ▪ Based on member input, the co-operative Bank “lives its values” by publishing an ethical investment policy that informs its members about who it will and will not do business with McKinsey & Company SOURCE: Interviews with coop leaders; annual reports | 11 Copyright © 2012. All rights reserved
  • 13. Agility in decision making: cooperative case examples – 3/3 Examples of best practices Improve performance management systems to enable rapid mitigation of sources of underperformance Case example: BPCE Devise clear ▪ Groupe BPCE was formed in July 2009 through the alliance of Banque 1 roles and Populaire and Caisse d’Épargne responsibilities ▪ Groupe BPCE has 80,000 employees and generates revenues of EUR 23 billion ▪ With the aim of fostering local leadership while simultaneously fostering the operational discipline required to optimize member’s service level, Create more BPCE created a system permitting its regional coop banks to efficient compare their performance and to share best practices 2 processes for consulting with ▪ Key indicators included favoured transparency and internal members competition, alongside external benchmarks, to ensure the banks considered external best practices as well ▪ The system offers monthly dashboards, real-time updates, and benchmarks (internal and external), ranking banks on their performance compared to peers as well as following the evolution of Improve performance of individual business units performance 3 management ▪ Member banks are also measured on their contribution to investor systems relations and their engagement with the wider French economy ▪ This led to strong, dynamic branches and has partly fuelled annualized growth of 10.8% over 5 years, 2/3 of which came from market share gain McKinsey & Company SOURCE: Interviews with coop leaders; annual reports | 12 Copyright © 2012. All rights reserved
  • 14. Agility in pursuing adjacent opportunities: cooperative case examples – 1/3 Examples of best practices Expose cooperative to more external perspectives Case example: CBH Group Expose cooperative to ▪ CBH is an Australian grain 1 farmers’ cooperative more external perspectives ▪ It has more than 4,500 members and annual turnover of AUD 1.5 billion Encourage ▪ CBH Group complemented its Board and acquired the collaboration necessary expertise by electing external Board directors 2 across different parts of the ▪ The Board elects 3 independent directors based on the recommendation of the Remuneration and Nomination Board business Committee ▪ These 3 independent directors are chosen to provide expertise and skills that will broaden the overall experience of the Board of Directors, such as international business deal making and corporate affairs Protect growth 3 ▪ For example, as CBH was investing to reform its grain-rail network capital in Western Australia, external board members were able to help evaluate several technical questions and brought complementary expertise to the cooperative McKinsey & Company SOURCE: Interviews with coop leaders; annual reports | 13 Copyright © 2012. All rights reserved
  • 15. Agility in pursuing adjacent opportunities: cooperative case examples – 2/3 Examples of best practices Encourage collaboration across different parts of the business through company-wide systems and processes supporting cross- function cooperation and innovation Expose Case example: MONDRAGON cooperative to 1 ▪ Spanish cooperative with EUR 15 billion more external in revenues, 83,000 employees, and perspectives 281 enterprises and entities ▪ MONDRAGON has 4 core corporate values that shape its overall approach – Cooperation (“owners and protagonists”) Encourage – Participation (“commitment to management”) collaboration – Social responsibility (“distribution of wealth based on solidarity”) 2 across different – Innovation (“constant renewal”) parts of the ▪ Innovation and cooperation are reflected in a dedicated R&D business network that provides new lines of business – 14 technology R&D centres and R&D units specialized in fields relevant to MONDRAGON, such as lifting systems, packaging machines, home appliances, and thermoplastics ▪ Innovation poles provide a platform to generate interactions and create opportunities among stakeholders Protect growth ▪ Innovation is encouraged and stimulated by formal processes at all 3 levels of the organization capital – Cross-functional, cross-business unit innovation – Radical innovation outside the day-to-day environment – Daily innovation and continuous improvement ▪ Today, 21% of sales are from products that are <5 years old McKinsey & Company SOURCE: Interviews with coop leaders; annual reports | 14 Copyright © 2012. All rights reserved
  • 16. Agility in pursuing adjacent opportunities: cooperative case examples – 3/3 Examples of best practices Protect growth capital Expose Case example: MONDRAGON cooperative to ▪ Spanish cooperative with 1 more external EUR 15 billion in revenues, perspectives 83,000 employees, and 281 enterprises and entities Encourage collaboration ▪ To ensure continued growth and competitiveness over a sustained 2 across different period, MONDRAGON established funding mechanisms to ensure parts of the the survival and success of new initiatives business ▪ 10% of gross profits are placed in a “developmental fund” to finance innovation, research, and international business development ▪ Tactical and frequent investments are made in a range of research and education centres to promote new ideas Protect growth 3 capital McKinsey & Company SOURCE: Interviews with coop leaders; annual reports | 15 Copyright © 2012. All rights reserved
  • 17. Agility in developing and sourcing talent: cooperative case examples – 1/2 Example of best practices Actively identify top talent and create leadership development tracks for these individuals Actively identify Case example: Desjardins top talent and create leadership- ▪ Desjardins is North America’s 1 largest credit union with assets of development CAD 194 billion, 5.6 million tracks for these members and clients, and almost individuals 45,000 employees ▪ Mouvement Desjardins renewed the mandate for its “Institut coopératif Desjardins”, expanding its educational mission Adopt recruiting to include leadership development and technical skill-building and training prac- programs tices that change ▪ The Institute offers its courses to both elected and executive 2 how younger po- leaders, separately or jointly, depending on the topic. For example, tential employees in the organization’s “leadership and performance” program, the top view coops 400 executive leaders take a series of workshops and field-based training sessions focused on honing their leadership skills at the personal, team, and organizational levels ▪ Over approximately 2 years, the Institute launched 13 strategic talent-development programs, with many participants having taken on more senior leadership roles in the organization ▪ Formal feedback indicates that a majority found the Institute to be an invaluable contributor to their career development McKinsey & Company SOURCE: Interviews with coop leaders; annual reports | 16 Copyright © 2012. All rights reserved
  • 18. Agility in developing and sourcing talent: cooperative case examples – 2/2 Example of best practices Recruiting and training practices that change how younger potential employees Actively identify view coops top talent and Case example: Farmers Cooperative create leadership- 1 ▪ Farmers Cooperative is the largest development tracks for these farmer-owned agricultural coop in Iowa individuals with more than 5,300 members ▪ Farmers Cooperative (FC) was finding it difficult to attract the Adopt recruiting young talent that could help it feed its 23% annual growth rate and training prac- in 2008 tices that change 2 ▪ FC rolled out a recruiting campaign in collaboration with Iowa how younger po- tential employees State University. Every quarter, the CEO organizes events with view coops high-potential students and FC offers scholarships to increase its visibility among college students. The best students are given paid internships ▪ The organization even moved its headquarters close to the university to help make these programs accessible ▪ The move enabled FC to double its intern pools and improve first-year retention from 47% to 88% ▪ Overall turnover has dropped to 10% from 25% McKinsey & Company SOURCE: Interviews with coop leaders; annual reports | 17 Copyright © 2012. All rights reserved
  • 19. Content Context and methodology Managerial best practices of cooperatives An in-depth review of OHI McKinsey & Company | 18 Copyright © 2012. All rights reserved
  • 20. The OHI is a health diagnostic process that offers a deep understanding of culture that extends beyond employee engagement The Organizational Health approach to assessment ▪ Focuses on the breadth and depth of organizational health. Identifies current levels of health (outcomes), methods to deliver health (practices), and the leadership beliefs and mindsets that limit performance improvement – not employee satisfaction ▪ Uses multiple data sources (survey, interview, focus groups, employee survey data) for a broader view ▪ Leverages world-class company benchmarks (sector specific) to help determine the strength or severity of the survey scores ▪ Assesses the drivers of current outcomes (practices and mindsets) to disaggregate “root causes” of an organization’s barriers to success ▪ Drills down from outcome to practice to mindset to understand “what do you do about it” ▪ Leverages analytics and findings from the database of over 1,200 surveys to help prioritize where to focus (based on the healthiest organizations) McKinsey & Company | 19 Copyright © 2012. All rights reserved
  • 21. Organizational Health is made up of outcomes and underlying ILLUSTRATIVE management practices Outcomes Management practices ▪ Outcomes describe the current results ▪ Management practices describe the that an organization has achieved current actions that managers at an organization take to achieve results ▪ Each outcome shows the percentage of respondents who either agreed or ▪ A bar chart shows the percentage of strongly agreed with the statements respondents who either agreed or World Class strongly agreed with the statement Superior 88% Slightly above average 64% 54% Below average 74 86 68 53 64% 70% 49% Top-down Bottom-up Knowledge Capturing 75% 45% Innovation innovation sharing External Ideas 49% Innovation ▪ Example: “The company generates ▪ Example: “The company imports enough high-quality ideas to achieve its practices from other companies and business goals” industries” McKinsey & Company SOURCE: McKinsey Organization Practice | 20 Copyright © 2012. All rights reserved
  • 22. COORDINATION AND CONTROL People development practices are perceived as a strength, but performance management needs reinforcement Core belief on coordination and control: A top-tier organization aligns goals, targets, and metrics managed through efficient and effective processes, and measures and captures the value from working collaboratively across organizational boundaries Strong people development process and awareness of Advantage in not being slave to short-term important issues but need stronger performance performance, but leaders highlight need for improvement dialogue more performance transparency Gap to the mean Percent1 Interview quote Managers provide feedback to individuals to ensure that they have an accurate understanding of their The fact that we do not have to 18 strengths, weaknesses and development priorities publish quarterly reports is a real The organization ensures transparency and rapidly competitive advantage: we have the passes negative information up the command time to do things right chain so senior leaders are aware of important 20 issues as they arise I sometimes have this impression The organization uses standard operating that the fact that being a cooperative procedures to influence the way employees -10 comes with some managerial laxity do their work A great paradox with cooperatives is Business performance reviews in the organization rapidly identify the real causes of problems -17 that they are not as transparent as many publicly traded companies. The organization’s control systems enable us to This is true internally and externally minimize unexpected performance results -23 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders | 21 Copyright © 2012. All rights reserved
  • 23. EXTERNAL ORIENTATION Despite their proximity advantage, coops are generally too inwardly focused when it comes to their business environment Core belief on external orientation: A top-tier organization makes creating value for customers its primary objective, while focusing on creating value for all stakeholders Cooperatives are highly responsive to customers Importance of interacting more directly opinions but too inwardly focused relative to business with competitive and government environment environments Gap to the mean Percent1 Interview quote The organization is highly responsive 6 Many of our leaders believe that to customer opinions and needs because our organization is unique, it is not worth comparing ourselves to The organization has developed high -3 the competition levels of customer loyalty Despite the economical importance The organization effectively responds of the coops in our country, we to competitive market actions barely play a role in national regulation changes because we are The organization actively considers not uniting our voices the response of government regulatory bodies when making -23 decisions 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders | 22 Copyright © 2012. All rights reserved
  • 24. INNOVATION AND LEARNING Coops’ low capacity to change and innovate is hampering their progress Core belief on innovation and learning: A top-tier organization is able to capture ideas and convert them into value incrementally and through special initiatives, as well as to leverage internal and external networks to maintain a leadership position Cooperatives are challenged in creating, capturing, Cooperatives tend to innovate at inception, and converting new ideas into value but fail to reinvent on an ongoing basis Gap to the mean Percent1 Interview quote The organization changes/improves Much of the cooperative movement’s at a greater rate than its industry -21 genesis was to find innovative ways to does deal with underserved needs. Coops are innovative in their DNA… Management encourages different However, a root-based organization parts of the organization to work -13 was built from the bottom up over together to make improvements time; ends up with a silo culture where ideas hardly move from one division to the next, and new ideas don’t see The organization’s systems and -5 the light of day processes facilitate cross-functional initiatives 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders | 23 Copyright © 2012. All rights reserved
  • 25. CAPABILITIES Coops feel a competency and capability-building gap remains despite employee training and external hiring Core belief on capabilities: A top-tier organization builds the institutional skills required to execute its strategy, as well as distinctive capabilities that create a long-term competitive advantage Coops must overcome a perceived Capability management gap despite training and notoriety deficit and become external hiring strengths employers of choice Gap to the mean Percent1 Interview quote In the organization, people receive the 11 We are often perceived as too local training and development they need to be effective in their roles without enough career growth opportunities. This is a major structural The organization consistently hires disadvantage when trying to attract outside talent 11 young talent The organization outsources functions Some of our recent recruits left or activities that can be better done -21 because they were frustrated with the by others outdated technologies; this is very The organization uses job rotation to challenging for us broaden the experience and -24 It is challenging to attract talent to capabilities of its talent rural locations; we need to be more The organization has the necessary -15 thoughtful about people rotation and competencies to achieve its strategy career growth 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey Coop Organizational Health Index survey; interviews with coop leaders | 24 Copyright © 2012. All rights reserved
  • 26. DIRECTION Coops are effective at aligning the organization around a consensual direction and organizational vision Core belief on direction: A top-tier organization crafts and communicates a compelling strategy, as well as providing purpose, engaging people around the vision Effective managerial practices to drive direction and Concern with achieving a broader member organizational alignment engagement for an even stronger direction Gap to the mean Percent1 Interview quote The organization’s vision is On paper, our democratic mechanisms communicated throughout the 6 are great. The reality is that only a organization minority of members are engaged I often wish that our members would be The vision for the organization’s more involved in shaping the [strategic] future is widely understood by its 3 agenda employees Management articulates a vision for the future of the organization that 9 resonates with my personal values 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey Coop OHI survey; interviews | 25 Copyright © 2012. All rights reserved
  • 27. LEADERSHIP Leadership style is inclusive and caring, but decision-making is slow Core belief on leadership: A top-tier organization shows care toward subordinates and sensitivity to their needs (i.e., high support), sets stretch goals, and inspires employees to work at their full potential (i.e., high challenge) Cooperative leaders appreciate consensus Strong inclusive, caring, and coherent leadership but but aspire to more speed and slow decision making assertiveness in decision making Gap to the mean Percent1 Interview quote Managers ask the opinions of others The great thing about our leadership 18 style is that it is consensus-based; the before making important decisions flip side is that… it is consensus-based, which takes time, a lot of time, to arrive Leaders are steering the organization at a decision 10 in the right direction Leadership is almost taboo in our world. Leaders role model the values of the We will not see a coop leader on the organization 9 cover of Times magazine anytime soon I hear a lot of my peers mention that they would like coops to play a larger role in the global economy, but we need Leaders make decisions in a timely more ambitious plans if we are to reach -22 manner these aspirations 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey OHI cooperative survey; interviews | 26 Copyright © 2012. All rights reserved
  • 28. CULTURE AND CLIMATE Cooperatives enjoy a positive culture and working climate but struggle with creating a sufficiently performance-focused culture Core belief on culture and climate: A top-tier organization creates a baseline of trust within and across organizational units and a strong, adaptable organization-wide performance culture Positive culture and climate but not sufficiently Clear pride in the culture but desire to instil performance-focused a more performance-driven culture Gap to the mean Percent1 Interview quote There is a good atmosphere within the For most of our employees, it is simply 14 unthinkable to work for another type of organization business than a cooperative. There is The organization’s culture and values are something unique about the ambiance that 6 is not replicable elsewhere clearly defined We should start by clearly defining The organization’s culture positively ‘performance’ for us, and how to make 7 short-term ROE tradeoffs vs. our long-term influences the way people behave priorities Management emphasizes the importance The one element we have to improve is to of efficiency and productivity -7 work as a whole entity. Our culture is really root-based, and we must start thinking about Managers encourage employees to ourselves as a coherent group so our experiment with new ideas to improve -17 members get the advantage of dealing with a multi-billion dollar business performance 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey OHI survey; interviews | 27 Copyright © 2012. All rights reserved
  • 29. ACCOUNTABILITY Employees are clear on their roles and objectives but see an opportunity in better individual accountability and performance-based consequences management Core belief on accountability: A top-tier organization creates clear roles and responsibilities, links performance and consequences, and encourages an ownership mindset at all levels Employees feel ownership and have challenging Commitment but limited consequence targets but do not see the link between results and management consequences Gap to the mean Percent1 Interview quote Managers create a sense of ownership or 17 The majority of our staff is keen on belonging to the organization doing what it takes to satisfy our Employees receive clear explanations of what has 16 members to be achieved in their jobs It is very hard to deal with poor The organization sets performance goals for 11 performers. It is not part of our culture, individuals that are challenging and we wait too long The organization has created clear links between -9 performance and consequences The organizational structure helps create clear accountability -10 Employees within the organization feel they are accountable for the results they are expected to 0 deliver 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey Coop OHI survey | 28 Copyright © 2012. All rights reserved
  • 30. MOTIVATION Motivation is high, but a gap exists with regards to the credit they receive in the community Core belief on motivation: A top-tier organization motivates through incentives, opportunities, and values, and taps into employees’ sense of meaning and identity to harness extraordinary effort Employees relate to the values and mission of their Challenge in getting broad credit in the cooperatives community Gap to the mean Percent1 Interview quote Our employees get motivated by the The organization’s employees are highly impact we have in our community 23 motivated Our employees see the impact we have in our community, but our community Leaders in the organization motivate doesn’t see it; we have a notoriety employees to perform by providing 18 deficit and this threatens long-term encouragement and support motivation In the organization, employees are 16 generally enthusiastic about their jobs 1 Relative difference between coops mean and overall mean (percentage points difference divided by mean) McKinsey & Company SOURCE: McKinsey Coop OHI survey | 29 Copyright © 2012. All rights reserved