1. EBS Operational Reporting at Santos
Evaluation, Selection & Implementation
Tony Scholefield & Jeff Feim
Santos / EiS
16 August 2010
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2. Agenda
• Background
• Product overview
• Where we are now
• What’s new/what’s next
• Q&A

3. About Santos
• We are:
– Oil & Gas Exploration & Production
– An Australian company providing energy for Australia
and Asia
• Offices (using Oracle) in Adelaide, Brisbane, Perth, Jakarta,
Gladstone and Roma
• Field sites in Cooper Basin, Southern Queensland, offshore
WA, offshore Victoria and in Indonesia
– Approximately 2,000 employees, numerous contractors

4. About Santos
• We run:
– Oracle E-Business Suite Release 11i.10.2 (+)
– Financials – GL, PA, FA, AR, AP, CM, i-Expenses,
Treasury
– Supply – PO, IN, OM, i-Procurement, Sourcing,
Intelligence
– Human Resources – HR, Payroll, OTL, OLM, Self
Service, iRecruitment

5. Why a new reporting solution?
• R12 upgrade -> retire Oracle Discoverer
• End users were never happy with the End
User Layer (EUL)
• Users do not have time to specify reports
and cannot articulate what they want

6. The process
• Define the criteria
– Upgrade path to R12
– Implementation effort
– Price
• Evaluate the options / candidates
• Choose the vendor / solution

7. Selection strengths
• HR data is well represented, better than other options
e.g iRec
• Little configuration required versus Oracle BI Analytics
(which is more expensive and would take more time)
• It picks up DFFs, KFF’s, SITs, EITs, A/C Code Structure
• Discoverer converter. This looks like a good way to
produce a “quick and dirty” report but we have not tested
it yet. We want to minimise the number of custom views

8. EiS provided a toolset to resolve other issues
• Legacy Oracle Apps 10.7 system being used by the
business to query pre EBS 11i data (i.e. 8 years old). Will
replace this with a simple enquiry interface in EiS
• MySantosFinancials – projects data mart. EIS developed
Project WorkBench for project enquiry and drilldown
• Therefore, will retire these two legacy systems with
supported applications

9. Clinching the deal
• Santos installed product – supported remotely by EIS
• Site visit for training & requirements for our custom solutions; Chief
Architect & FinApps analyst visited Santos in December 2009
• 10.7 & Project WorkBench solutions presented
• Proof Of Concept
• Evaluation
• Decision to proceed
• Negotiations with LogicalTech

10. Overview of EIS eXpress
• Architecture - 100% Oracle
• Extension of Oracle EBS
• Built to run on your current Oracle:
• hardware
• technology stack
• applications environment
• configuration and setups
• technical & functional resources/skillsets

11. Overview of EIS eXpress
• Architecture - 100% Oracle
• Real-time Reporting with Datamarts for Performance
• Seamless integration with Oracle (Responsibility) security
• Complete and mature EBS reporting solution
• OA Framework – Fusion Middleware
• Run ALL your reports in one place – Including FSGs
• Hundreds of reports & Views ready to run
• Open Architecture
• Localizations for HR & Payroll

12. Overview of EIS eXpress
• Installation & Support
• Discovery of Sets of Books (ledgers), OU’s, Orgs
• Auto-detection of all DFF’s, KFF’s, EIT’s, SIT’s, A/C Code Structure
• Detection of pick-lists, LOVs, IDs etc
• Fully documented – self-documents custom reports
• Training modules integrated
• Fully supported & maintained software solution

13. Overview of EIS eXpress
• R11.x & R12.x
• HCM – HR, PAY, OTL, OAB, iRec, CWB and OLM
• Financials – GL, AP, AR, FA and CM
• Projects – Costing, Billing, OTL and Grants
• Manufacturing – Discrete, Process and ASCP
• Supply Chain – PO, Inv and OM
• Cross Modular – PO to AP to GL; Payroll to Costing to G/L
• Over 1,000 delivered reports – Localized for USA, UK,
Australia & Canada

14. EIS e-Business eXpress Reporting
Output View Formats
Oracle
Applications
Database Pivot
Concurrent
Data Manager Excel
Retrieval Requests Spreadsheet
Users – Single Signon xxeis
schema Excel
XML
Report View PDF
Requests Reports
•Delivered $JAVA_TOP •View Format CSV
PORTAL •Modify & Save •Schedule
•SQL Script •Automated
•Responsibility EiS e-Business Distribution
Security Reporting •PL/SQL
Engine RTF
•External Views Notification
•Scheduled OAF, JSP, XML •URL Secured
•Distribution •Stored in CLOB HTML
XL-Connect Options Columns for Summary
Easy Access
Oracle Dashboard
Applications
Server

15. EIS e-Business eXpress Reporting
EIS
Plugin
Application Server 1
Oracle Applications Database EIS Purge
concurrent
EIS program deletes
Plugin Load XXEIS report outputs
Balancer Schema older than
optimal resource Application Server 2 specified number
utilization of days
EIS Report Outputs
Plugin
Application Server 3 Report metadata
EIS Java code and XML
EIS files need to be moved to Datamarts
PlugIn each of the application
Load balancer servers – where Reporting
applicable Administrator/
(Optional)
Users Single or Multiple Database server DBA monitors,
Secures &
Application Administers
Server/s using the Admin
module
Client Side Application Server Database Server Side
Side

16. Where we are now
• Assigned a project manager
• Assigned a Business Analyst / Report Developer
• Scoped the project

17. Discoverer report statistics
Module No of non BISADMIN No of BISADMIN Total % to build est No estimate to build
owned reports run reports run
AP 101 9 110 50% 55
AR 46 6 52 50% 26
FA 0 0 0 100% 0
GL 177 2 179 40% 72
HR 49 8 57 50% 29
iRecruitment 15 14 29 50% 15
OLM 15 10 25 50% 13
Payroll 3 0 3 100% 3
Projects 175 0 175 40% 70
mSF 140 1 141 40% 56
PO/Inv 103 8 111 50% 56
882 342

18. Build in R11 or R12?
Module R12 material table/view changes to existing features R11 or R12
recommendation
AP Subledger accounting. New lines & distribution model; new payments R12
model, new bank account model, GST
AR Subledger accounting, new bank account model, GST R12
FA Subledger accounting R12
GL Journals and drill down to sub-ledgers R12
HR Not much has changed R11
iRecruitment Not much has changed R11
OLM Not much has changed R11
Payroll Not much has changed R11
Projects Not much has changed R12 (resource timing)
Purchasing Sub ledger accounting, Supplier (now part of TCA) R12
/Inventory

19. % fit seeded to custom views
• We used HR as our “pilot”
• 7 reports have been developed – 6 required view changes
– Some were surprising
• No supervisor name (but did have supervisor id)
• Incorrectly determining person type
– Other
• Org/Function
• Ex-employee (iRec)
• Excluding employees without a primary address
• User Name (may be deemed custom)
– Custom
• Specific HR lookup – Termination
• iExpenses

20. EiS performance
• Timeliness of response to issues – excellent
• Tool
– quality – good but we need to upgrade to V7
– Versus Oracle Discoverer
• Much faster
• Typically Copy & Save to develop custom reports
• Authoring from scratch can be more onerous than Discoverer
• ALL modules & ALL Localizations = 1,000 Delivered Reports = Approx 750 Views
• Can Copy, modify & Save delivered Reports & Views
• 22 issues have been logged with EiS

21. Next Steps
• Agree R11/R12 delivery
• Funding/Resource misalignment – looking to EiS
• Discuss support of “Santos” product with EiS
• Discovery
• Legacy 10.7 specifications
• Complete HR build
• Install V7 in newly refreshed LBSDEV
• Export/Import V6 custom developed reports

22. Shameless self promotion
• I am presenting again tomorrow at
12:00noon on
“Santos Change Management Utility,
our alternative to Application Change
Management Pack”

23. What’s New/What’s Next
• R12 – significant data changes with financial
– Support native R12 installations & R11* migrations
• New Functionality
– XL-Connect
– Report Publishing
– Connect to ANY external DB including non-Oracle
• Upward compatibility with Fusion

24. What’s New/What’s Next
• XL-Connect
− Refresh/rerun reports from inside MS-Excel
− Nest multiple reports & refresh all at once
− Modify spreadsheet (eg, calculated columns) & refresh
• Report Publishing
− Execute once – security reapplied for access based on Responsibility
− Very efficient for retail, departments, etc.
• Fusion Compatibility
− Built on EBS Data Model
− Built on Fusion MiddleWare – eg OAF

25. Questions

26. Tell us what you think…
• http://feedback.insync10.com.au
• Tony.Scholefield@Santos.com
• Jeff.Feim@EISTech.com