Any good leader knows how to structure a meeting so to ensure clarity, purpose and productivity. These are IQ's best tips to ensure your meetings play the biggest part they can.

1. TEAM
MEETINGS
MANAGEMENT

2. “COMING
TOGETHER IS
A BEGINNING;
KEEPING
TOGETHER IS
PROGRESS;
WORKING
TOGETHER
IS SUCCESS”
– Henry Ford

3. Any good leader knows how to
structure a meeting so to ensure
clarity, purpose and productivity.
A well organised meeting plays
a vital part in any team
communication and efficiency.
CEDIM NEWS

4. THIS IS HOW
TO DO IT

5. 01OUTLINE
THE PURPOSE
Give everyone attending a clear idea of the
objectives so they have a clear idea before
the meeting.
Set the agenda, send out an email so
everyone knows why they’re there and
what is expected of them.

6. 02
When covering a topic that a team member
is more knowledgeable on, it makes sense to
delegate.
Allowing a team member to lead means the
discussion will stay as relevant as possible
and shows trust in their abilities.
DELEGATE
LEADERSHIP

7. 03
Invite everyone in the meeting to contribute
ideas, a good manager does not dominate
discussion.
Some team members may be shy. Structure
the meeting to encourage ALL attendees to
contribute to the discussion.
ENCOURAGE
DISCUSSION

8. 04
It is vital for a manager to be prepared to
step in when the discussion is going off topic.
Setting a clear agenda in a meeting will
discourage going off topic. Don’t be afraid
to interject.
KEEP IT
ON TRACK

9. 05
After a discussion, everyone must be clear
on what the next step or ‘action’ is and who’s
responsibility it is. It is also vital to be aware
of the deadlines and timeframes for the task.
Push for closure to ensure the meeting has
clear outcomes and everyone has moved
forwards.
ARRIVE AT
ACTION POINTS

10. 06
In long meetings it is easy to lose of track
of what was said and by whom. By taking
notes it means everyone can have a clear
understanding.
Circulate the minutes via email after the
meeting, that way everyone has a written
record of who, what, where and why.
TAKE
NOTES

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