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IBM Global Services
August 2008




                      An examination of server consolidation:
                      trends that can drive efficiencies and help
                      businesses gain a competitive edge.




                                Moonish Badaloo
                                Senior Program Manager
                                IBM Global Services
An examination of server consolidation: trends that can drive
efficiencies and help businesses gain a competitive edge.
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                                        Introduction
              Contents                  An organization’s success and ability to react to market and environmental
                                        changes are now more dependent than ever on a cost effective and efficient
2       Introduction                    IT infrastructure. Yet IT departments have become increasingly complex and
4       Server consolidation            costly, making it more difficult and time-consuming to support changing
        techniques                      business requirements. In addition, this complexity continues to increase
6       Factors to consider             the cost of doing business by making the management and maintenance and
9       Methodology                     operations of these IT environments more expensive. As the complexity of
15      Areas of savings                the server environment continues to grow, so too does the energy required to
17      Sustaining the new              run the typical data center. While a typical server in the year 2000 consumed
        environment                     only 100W of power, the average server today consumes at least four times as
19      Conclusion                      much. If you were to combine this with rising energy costs and increased server
                                        density, the growth of data center energy spending could far outpace the rate
                                        at which IT budgets grow, leaving less budget for other vital IT initiatives
                                        and projects. This is fast becoming one of the main drivers for server
                                        consolidation initiatives.


                                        The environmental impact of the consolidation is significant as well when
                                        you consider that by reducing 50 servers in your data center, over 3 years, you
                                        can reduce the emissions by the amounts listed below. The effect is significant-
                                        total greenhouse gas reduction of 900 tons of Carbon Dioxide Equivalent.



                                              Emissions                    Reduction
                                         Carbon Dioxide (CO2)      1,790,982 Lbs. or 895 Tons


                                         Methane (CH4)             37 Lbs


                                         Nitrous oxide (N2O)       25 Lbs


                                         Sulfur dioxide (SO2)      7143 Lbs or 3.57 Tons


                                         Nitrogen oxide (NOx)      2239 Lbs or 1.11 Tons
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                                        In order to become more efficient and improve their competitive stance
              Highlights                while maintaining an environmentally friendly position, organizations
                                        need to find ways to simplify their IT environments — without disrupting
                                        their business operations.


                                        Organization
                                        Organizations often embrace server consolidation as an ideal path to
                                        streamlining their IT environment and reducing their energy consumption.
                                        Unfortunately, many look at it only as a way to reduce the number of servers
                                        and fail to realize all the benefits of such an initiative. IBM takes a more
                                        strategic approach to server consolidation. Viewing server consolidation
                                        within the context of resource optimization, IBM believes it can not only
                                        address an organization’s IT infrastructure but also can help to align IT
                                        objectives and processes with the organization’s business needs by addressing
                                        the growing concerns around energy consumption and green-house gases.


                                        Server consolidation can provide the first step toward the creation of a strategy
                                        that leads to the design and implementation of a more rational, efficient,
                                        energy conscious and flexible IT environment. This environment supports an
                                        organization’s overall strategic business objectives. But taking this first step
                                        involves more than just eliminating a few servers here and there — it requires
                                        a thoughtful and thought-out approach, one that takes into consideration
                                        business, environmental and IT objectives and constraints.


                                        This white paper provides a starting point for organizations contemplating
                                        server consolidation. It includes an overview of server consolidation concepts
                                        and techniques and provides guidance on methodologies. It also looks at the
                                        potential cost and environmental savings associated with server consolidation
                                        and offers information on how organizations can sustain the advantage they
                                        have gained by consolidating their servers.
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                                        Server consolidation techniques
               Highlights               There are several ways to approach a server consolidation project. The
                                        following are a few of the more commonly used techniques.
Popular server consolidation
techniques include centralization,      Centralization
physical consolidation, application     Centralization involves consolidating multiple servers within fewer sites.
integration, virtualization and data    Examples might include moving 20 servers dispersed throughout three floors
integration.                            of a building to a single server room, or moving 200 servers originally installed
                                        in 20 locations to three. Centralization is often the first step an organization
                                        takes when it wishes to use server consolidation to control costs. It also is
                                        generally an organization’s initial step toward rationalizing the architecture
                                        after a realignment of responsibilities.


                                        The primary benefits of centralization are:


                                          • Lower data center costs associated with elements such as power
                                            and floor space
                                          • An easier-to-manage IT environment due to more consistent standards,
                                            improved tools and specialization
                                          • Increased availability and recoverability
                                          • Improved disaster-recovery capabilities
                                          • Reduced security risk as a result of having fewer locations to protect.


                                        Physical consolidation
                                        Physical consolidation is often what comes to mind for most people when they
                                        think of server consolidation. It is the process of reducing the actual number
                                        of servers by replacing many servers with fewer, more powerful servers or
                                        clustered systems. This can take place within the same architecture or across
                                        architectural boundaries. For example, an organization may replace several
                                        two-way UNIX® servers with one 16-way UNIX server or consolidate hundreds
                                        of Intel®-processor-based servers onto a mainframe server running the Linux®
                                        operating system (OS).
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                                        The primary benefits of physical consolidation are:
               Highlights

                                          •   Optimized utilization of the remaining servers
                                          •   Improved application throughput and performance
                                          •   Improved manageability
                                          •   Greater scalability
                                          •   Reduced floor space
                                          •   Reduced power consumption
                                          •   Lower maintenance, hardware, support and software licensing costs.


                                        Workload/Application integration /Stacking
                                        Breaking the one application/one server paradigm, application integration
Sometimes referred to as the nirvana    is sometimes referred to as the nirvana of server consolidation techniques.
of server consolidation techniques,     This approach involves consolidating multiple applications into fewer servers
application integration enables the     and OS instances, resulting in not only reduced complexity but also business
co-location of mixed workloads within   process integration and automation. It enables the co-location of mixed
a unified infrastructure.               workloads within a unified infrastructure so that workloads/applications can
                                        communicate and work together seamlessly.
                                        The primary potential benefits of application integration are:


                                        • Optimized performance and resource utilization
                                        • Substantial cost savings, including reduced administrative costs.


                                        Virtualization
Virtualization involves the             Virtualization involves the consolidation of multiple workloads from
consolidation of multiple workloads     multiple servers onto one server with Multiple OS instances effectively
from multiple servers onto one          reducing the need for maintenance on multiple servers and replacing it
server with Multiple OS instances       with a single server. Caution is needed when doing the analysis to move
effectively reducing the need for       to a virtualized environment; however, since the power requirements and
maintenance on multiple servers         systems administration is not reduced by the same factor of server reduction,
and replacing it with a single server   there are still multiple OS instances to be administered along with the new
                                        administration overhead of the virtualization toolset. The power consumption
                                        of the new server is also probably more than that for one of the old servers
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                                        The primary benefits of Virtualization are:
                  Highlights

                                        • Reduced physical complexity
                                        • Reduced Power Consumption
                                        • Reduced Maintenance costs


                                        Factors to consider
Before starting a consolidation         The success of a server consolidation project depends on several factors:
initiative, an organization should      sponsorship, clear project definition, communications, thorough data
define and communicate its business     collection and identification of inefficient IT processes, organizational
and service objectives and service      change and a well-thought-out technology adoption strategy.
delivery plans.
                                        Sponsorship
                                        It is critical that upper management both understand the importance of the
                                        project and actively support it. This will help ensure that the consolidation
                                        team has the support it needs to complete the project according to plan.


                                        Project definition
                                        Before starting a consolidation initiative, an organization should spell out its
                                        business and service objectives and service delivery plans clearly to help ensure
                                        that all involved parties have similar expectations. Because a dedicated team
                                        is required for this type of initiative, it also is critical that the organization take
                                        into consideration competing projects that are vying for the team’s time so that
                                        all plans can be prioritized and adjusted as needed.


 A successful server initiative         An objective assessment that considers organizational capabilities, strengths
 hinges on a comprehensive,             and a weakness provides a solid foundation for realistic planning. Figure 1
 objective analysis of the current      illustrates how the knowledge gained from a comprehensive assessment forms
 environment.                           the foundation on which an optimal consolidation strategy is created.
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              Highlights




                                                           Objectives                                                              Constraints
                                                        Expected synergies                                                    Geographical boundaries
                                                       Operations strategies                                                  Regulatory requirements
                                                                                               Technology




                                                                                  Skills                          Contracts




                                                            Organization                      Consolidation                       Finances
                                                                                               alternatives



                                                                                  Roles                            Staffing



                                                                                              Management
                                                          Customer                             disciplines                           Business
                                                        requirements                                                                dynamics
                                                       Application suite                                                         Corporate branding
                                                       Support functions                                                         Committed projects




                                        Figure 1.1. Analyzing the current environment is key to ensuring a successful server consolidation initiative.
                                           Figure Analyzing the current environment is key to ensuring a successful server

                                        consolidation initiative.



                                        Communications plan
                                        Both operational and IT staff members should be kept abreast of the project
                                        and its goals, benefits and successes. Continuing communications with all
                                        affected parties can make it easier to unite them in support of the project.
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                                        Data collection
                Highlights              A successful consolidation effort hinges on an organization’s ability to gain a
                                        clear understanding of its current IT infrastructure. The consolidation team
The consolidation team should           should collect all relevant data, such as:
collect all relevant data pertaining
to the current IT infrastructure        • An inventory of the organization’s servers and their processor types and
before embarking on a consolidation       memory capacities
initiative.                             • The applications running on the servers and their dependencies on other
                                          applications and services
                                        • Peak and average utilization rates for each of the servers
                                        • Training required to enable IT staff members up to speed on the new
                                          consolidated environment.


                                        A well-planned data collection effort can be vital to the success of any
                                        consolidation initiative. Yet, without the proper tools to collect the data and a
                                        full list of the correct data points to be collected, this phase of the project can
                                        become protracted and ultimately fail.


                                        To develop a thorough understanding of the current IT infrastructure,
By performing an audit of server        team members also should perform an audit of its existing components
metrics and current network             and evaluate current processes and application profiles. By performing a
performance, team members can           baseline on server metrics and current network performance, team members
gain insight into current systems       can gain insight into which systems are utilized least effectively. They can
utilization and develop benchmarks      also develop benchmarks against which they can measure postconsolidation
to use in postconsolidation             performance tests.
performance testing.
                                        Identification of inefficient IT processes
                                        One of the main reasons for the proliferation of servers and storage devices
                                        in most IT environments is a lack of efficient processes. Capacity manage-
Capacity management and planning        ment and planning processes are therefore vital to ensuring that servers and
processes are vital to ensuring         their workloads are being managed effectively and efficiently. It is critical
effective and efficient management      that the consolidation team identify and measure these processes in order to
of servers and their workloads          understand the level of effort needed to make them effective.
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                                         Organizational change
               Highlights                When developing server consolidation plans, organizations should assess both
                                         the degree and scope of required changes. This will help identify stakeholders
                                         and determine the audience for communications and training as well as guide
                                         further planning.


                                         An organizational impact analysis should document the functions, jobs
                                         and number of end users that will be affected by the key changes, as well
                                         as the degree of impact. Change managers should work closely with both
                                         the infrastructure project teams and subject matter experts within the
                                         organization to gather and analyze the information required to assess the
                                         organizational impact.


                                         Technology adoption strategy
                                         As data is analyzed and recommendations are developed, it is important
                                         to develop a strategy for the implementation of any new recommended
                                         technologies. Creating a plan is vital to ensuring that the project’s benefits
                                         are realized.


                                         Methodology
                                         Any server consolidation effort should follow a tried and proven methodology.
                                         Besides allowing all members of the team responsible for leading the
                                         server consolidation project to follow a common set of rules and policies, a
                                         methodology based on industry best practices that have been tested and
                                         proven over a large number of projects has a greater chance of producing a
                                         successful outcome.


By following a tried and proven server   The server consolidation methodology that an organization chooses
consolidation methodology that is        should take into account all aspects of the IT environment to help ensure
based on tested industry best            that the solution is both cost-effective and efficient. It should allow team
practices, organizations have a better   members to reuse knowledge and assets and should encompass the breadth
chance of achieving favorable results.   of the organization’s business, application and infrastructure requirements.
business issues.
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                                        One server consolidation methodology that can be used is the IBM Global
                Highlights              Services Method, which is split into three vertical phases that address all
                                        aspects of the IT environment. They take into account business needs,
                                        organizational effectiveness, IT processes, applications, architecture, IT
                                        performance, operations and security.



                                                       Strategy                                Planning
                                                          and                                    and                            Implementation
                                                      assessment                                design

                                                                                           Engagement
                                                                               Project management • Technical delivery

                                                                                             Business
                                                                        Content • Financial • Process • Selection • Strategy

                                                                                      Organization
                                                           Change management • Education, training and support • Organization design

                                                                                          Application
                                                              Analysis and design • Construction • Maintenance • Testing • Usability

                                                                                          Architecture
                                                     Enterprise • Functional • General • Networking • Operational • Performance engineering

                                                                                           Operations
                                                                General • Information technology management • Security and privacy


                                          Figure 2. The IBM Global Services Method delivers a structured, reusable and thus cost-effective approach to server
                                        Figure 2. The IBM Global Services Method delivers a structured, reusable and thus cost-effective
                                           consolidation.
                                        approach to server consolidation.



                                        Strategy and assessment
                                        During the strategy and assessment phase, IBM consultants collect the
The IBM Global Services Method          information necessary not only for developing a strategy for conducting the
has three phases: strategy and          server consolidation engagement but also for deploying any new technologies.
assessment, planning and design,        The information gathered includes details about the IT organization’s
and implementation. radar or            processes, infrastructure, budget and facilities.
audio inputs.
                                        Using this information, the consultants assess the environment and develop
                                        solutions that they believe will best meet the client’s needs. In addition, they
                                        define the scope of the project and provide a financial analysis of the current
                                        environment compared to the proposed solution environment.
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                                        Planning and design
              Highlights                During the planning and design phase, IBM consultants develop the design for
                                        the final solution and create detailed consolidation, migration, implementation
                                        and project plans. These may include information about technology relocation,
                                        education, training and change management.


                                        Implementation
                                        In the implementation phase, the consultants first launch a pilot deployment
                                        of the solution and test it. Then they incrementally roll out the solution into
                                        production. Once the agreed-upon parameters of the project are met and signed
                                        off on, the project is officially closed.


                                        Server consolidation technologies
                                        There are several technology strategies from which to choose when
                                        implementing a server consolidation initiative. Two of the more popular
                                        options are server virtualization and resource management.


                                        Server virtualization
                                        Server virtualization—the process of creating multiple virtual servers out of
                                        one physical server—is becoming a key technology for organizations looking to
                                        reduce the number of servers in their data centers. Organizations are not only
                                        adopting virtualization to aid with consolidation efforts but also are including
                                        it in their server strategies.


                                        While virtualization can be used with nearly every server platform, how it is
                                        accomplished depends on the platform.


                                        On Intel platforms, virtualization software helps simplify the computing
                                        infrastructure by partitioning and isolating individual physical servers into
                                        secure machines, each of which can run standard Microsoft® Windows®, Linux


                                                                                                             (continued)
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                                        or NetWare operating systems and applications. To ensure high performance,
              Highlights                each virtual machine is given direct access to the host machine’s resources,
                                        such as the CPU, memory, disks, networks and peripherals. Applications can
                                        be stacked or virtualized—or both.


                                        UNIX-based server vendors offer additional strategies for achieving
                                        virtualization. For example, dynamic logical partitioning (DLPAR)—offered
                                        by IBM for IBM System p™ products —and similar technologies from Sun
                                        Microsystems and HP employ both hardware and software strategies to allow
                                        organizations to run multiple, independent OS images concurrently on a
                                        single server. With DLPAR, resources also can be moved from one partition
                                        to another without requiring a reboot of the system or affected partitions.
                                        Known to be extremely stable, these types of partitions are often recommended
                                        for production environments. And because DLPAR allows for the creation of
                                        several partitions in a single server and the stacking of applications in each
                                        of the partitions, this type of technology can greatly increase CPU utilization
                                        rates, allowing for the optimization of the servers being used


                                        Linux on IBM System z
                                        The rise of Linux in the IT world – from an interesting academic exercise to
                                        a popular platform for hosting enterprise applications – is changing the way
                                        enterprises think about their computing models. Linux on the IBM System z
                                        platform helps with infrastructure simplification/ consolidation and legacy
                                        modernization by taking advantage of the outstanding IBM mainframe and z/
                                        VM capabilities.


                                        Linux on System z is an attractive platform that brings the strengths of the
                                        mainframe to new workloads, offering higher level of uptake, integration
                                        with existing data and core applications available with z/OS and z/VSE, less
                                        complex manageability and dynamic workload management capabilities that
                                        can help to optimize the server environment.


                                                                                                           (Continued)
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                                        Linux running on the IBM System z platform may reduce costs, and over time
              Highlights                the savings can be considerable. Potential savings can be derived from several
                                        areas. For example:


                                          1) Unified IT infrastructures based on the consolidation of distributed
                                             servers to virtual Linux servers on System z can enable higher utilization
                                             rates and reduce software licensing costs, minimize complexity, reduce
                                             maintenance effort with intelligent workload management, streamline
                                             the network and provide a more security-rich environment.
                                          2) Linux running on mainframes provides high qualities of service for your
                                             Linux applications as well as other services that can take advantage of
                                             the platform ( Web Servers, e-mail etc..) utilizing the historical strengths
                                             of the System z environment and the established business processes and
                                             disciplines for disaster recovery and business resiliency.
                                          3) You can leverage your existing z/OS or z/VSE programs and data while
                                             deploying new applications rapidly with Linux on the mainframe.
                                          4) Linux-based solutions in the System z environment are easily deployed,
                                             extending the existing business applications and the open standards
                                             support of System z and enlarging the application developer and skill
                                             base for consistently high qualities of service to the user.


                                        If the correct policies are applied to the resource consumption automatically,
                                        and entitlements dynamically changed based on business events or system
                                        load, policy-based, process-level management of CPU and memory enables
                                        enforcement of service performance guarantees, increases utilization and
                                        raises service levels through workload prioritization. Solutions such as
                                        intelligent orchestrations that automatically adapt policies at the enforcement
                                        layer to enable multiple or different workloads are excellent ancillary tools for
                                        optimizing existing resources controlled by resource management practices.


                                                                                                              (Continued)
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                                        Resource management tools
              Highlights                Resource management offers another effective way for organizations to
                                        optimize and consolidate their servers. In many IT infrastructures, an all-too
                                        common strategy is to reserve large amounts of CPU and memory resources for
                                        applications just in case they may need them. Rather than ensuring consistent
                                        performance, this strategy often leads to over provisioned and underutilized
                                        servers. By improving the performance of servers and the applications that run
                                        on them, resource management increases the efficiency, manageability and
                                        quality of service of the enterprise infrastructure.


                                        Resource management tools are designed to provide IT organizations with
                                        control over the allocation and management of CPU and memory resources
                                        that are available to applications and processes that are running in any OS
                                        instance. They ensure that each resource consumer or application component
                                        is automatically allocated an adequate share of available resources or, based
                                        on business-policy-defined priorities and entitlements, can be guaranteed
                                        additional resources during periods of contention to assure that service levels
                                        are consistently met.


                                        If the correct policies are applied to the resource consumption automatically,
                                        and entitlements dynamically changed based on business events or system
                                        load, policy-based, process-level management of CPU and memory enables
                                        enforcement of service performance guarantees, increases utilization and
                                        raises service levels through workload prioritization. Solutions such as
                                        intelligent orchestrations that automatically adapt policies at the enforcement
                                        layer to enable multiple or different workloads are excellent ancillary tools for
                                        optimizing existing resources controlled by resource management practices.
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                                           Areas of savings
               Highlights                  For many businesses, one of the main drivers for server consolidation initiatives
                                           is the need to cut costs. And while such an initiative can help reduce the IT
                                           organization’s operating and management costs, savings can only be realized
Cost-cutting is a main driver for server   if the organization is able and willing to make the initial investment needed to
consolidation initiatives, but the         plan for and execute the project. Therefore, it is important that any organization
organization must be able and willing      undertaking this type of initiative start with a cost-benefit analysis.
to make the initial investment needed
to plan for and execute the project.       Figure 3 illustrates an example of the initial cost tradeoff at the start of a
Therefore, such an initiative must start   consolidation project. One of the goals of any server consolidation initiative
with a cost-benefit analysis.              would be to move the break-even point closer to the start of the project in order
                                           to realize the benefits sooner. This can be achieved in part with careful initial
                                           planning and preparation.




                                                                                                     Break-even analysis

                                              US$3,000,000


                                              US$2,000,000


                                              US$1,000,000


                                                             $0

                                                                    Q1       Q2      Q3       Q4      Q5       Q6      Q7       Q8       Q9   Q10   Q11   Q12


                                                                  Cumulative net benefits                         Cumulative net investment

                                           Figure 3. An illustration of the break-even analysis for a server consolidation initiative.
                                                      Figure 3. An illustration of the break-even analysis for a server consolidation initiative.
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                                          To develop the break-even analysis, organizations not only need to understand
               Highlights                 what their costs will be, but they also need to be able to determine their
                                          potential savings. These savings aren’t always easy to predict, since they can
                                          vary depending on the strategy employed, the consolidation team’s level of
                                          experience and the organization’s level of commitment to the project.


                                          Traditional areas of savings include:


                                            • Hardware — reduction in the number of servers can decrease the need to
Organizations undertaking a server            refresh funding as well as reduce the maintenance costs associated with
consolidation initiative can experience       the server environment.
savings associated with hardware,           • Software — is where the initial savings can be achieved with proper
software, systems administration and          planning. The savings can include costs associated with applications,
support, and facilities, among others         operating systems and systems management software.
                                            • Systems administration and support— as the number of servers and
                                              server images are reduced and processes are put in place to improve
                                              operational efficiencies, the cost to administer the servers can also be
                                              significantly reduced.
                                            • Facilities — reduction in the number of servers will also impact the
                                              required floor space, power, cooling, network infrastructure and
                                              monitoring needs, all potentially leading to further savings.


                                          There are other areas in the organization that can experience savings, such as:


                                            • Help desk— as the server environment becomes more resilient and the
                                              availability of the systems increases as a result of the consolidation
                                              initiative, the volume of help-desk calls often falls.
                                            • Application deployment— the new processes and technology delivered by
                                              the initiative can help reduce the amount of the time required to deploy
                                              new business functionality.
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                                         Based on IBM’s experience, the following represents the typical savings
                Highlights               organizations may realize:


                                           •   Hardware costs reduced 33 to 70 percent
                                           •   Maintenance costs reduced up to 50 percent
                                           •   Support costs reduced by as much as 33 percent
                                           •   Floor space and facility costs reduced 33 to 50 percent
                                           •   Energy costs reduced 10-30%


Organizations that do not address        Sustaining the new environment
the root causes of their initial         Almost every organization has some sort of server consolidation initiative
server proliferation are likely to see   under way, ranging from simple e-mail server consolidations to complex
the problem reemerge over time.          consolidations that are global in scale. And many such initiatives have an
                                         underlying goal of cost reduction. However, very few are designed to address
                                         the root cause of the server sprawl that has occurred. Instead, they are focused
                                         on treating the symptoms. Although a reduction in server count will result in
                                         some savings, if the root cause of the initial server proliferation is not identified,
                                         the problem can reemerge over time.


                                         To sustain a consolidated environment, it is important to put measures in place
                                         as identified throughout this white paper. These include:


                                           • Efficient implementation of new technology —Technology implemented
                                             inefficiently can result in additional costs with no additional benefits.
                                           • Optimization of current processes —Inefficient processes often result in
                                             inefficient IT environments. There are certain challenges associated to
                                             the optimization of IT processes.


                                           1. Cost justification or “Where’s my ROI”?
                                              Process optimization projects often fail to accurately identify and
                                              prioritize high-impact opportunities aligned with compelling business
                                              objectives, and thus fail to secure the executive backing and resource
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                                             investments needed to succeed.
               Highlights                 2. Project Containment
                                             Process frameworks typically describe an ideal end-state rather than
Implementing IBM Smart Surveillance          a roadmap to get there, leading many companies to pursue excessively
Solution, which includes Smart               ambitious objectives, incurring heavy start-up costs and disruptions
Surveillance Analytics, offers many          in service delivery. As a consequence, “Boil the Ocean” approaches to
benefits to industries, including the        process optimization often lead to diminishing executive support at
potential to increase return on              precisely the point executive support is needed to sustain the project.
investment (ROI)                             Organizations also typically fail to leverage economies of scale in
                                             their optimization initiatives, focusing too narrowly on raising process
                                             maturity levels within infrastructure towers rather than ensuring process
                                             consistency across towers.
                                          3. Executive/Organizational Support
                                             Process optimization projects that pursue process maturity without
                                             regard for consistency of processes typically result in confusion in
                                             responsibilities among infrastructure staff as well as in customer
                                             expectations. Companies undertaking such initiatives often overlook
                                             change management considerations during implementation, failing to
                                             account for in-house expertise and staff resistance to perceived
                                             process rigidity.
                                          4. Process optimization opportunities
                                             Even with strong strategic direction, process optimization efforts may
                                             fail to control ongoing implementation to impact and advance changing
                                             business objectives, resulting in process rigidity, excessive overhead
                                             costs, or an inability to gauge the value of new process optimization ideas.
                                             Process optimization projects often lack the ability to adapt to rapidly
                                             changing business needs, losing executive support over the long run as
                                             process controls become obsolescent.


                                            • Identification and correction of organizational deficiencies, overlap
                                              and inefficiencies —To ensure that they continue to operate efficiently,
                                              organizations need to minimize instances of duplicate or ineffective
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                                              functionality, which are often the result of mergers and acquisitions.
                                            • Implementation and use of effective systems management tools —
                                              Systems management tools can significantly reduce the cost associated
                                              with server management, while increasing the availability of the
                                              IT infrastructure.


                                        Conclusion
                                        Server consolidation can be a daunting task. When done right, it can help
                                        IT departments lower costs, improve service levels, provide a faster time to
                                        market and improve access to information. When done incorrectly, it can lead
                                        to more headaches than benefits. Most consolidation failures are the result of
                                        a poor strategy that lacked vision and instead focused mainly on hardware. To
                                        unlock the full potential of a server consolidation effort, organizations should
                                        adopt a long-term management strategy that addresses all aspects of the IT
                                        environment. These strategies would not only look at the technology but also
                                        provide guidance on IT process modification to sustain the new infrastructure,
                                        organizational change to properly manage it and a plan for hosting the
                                        functionality necessary to support the business.


                                        The focus of any server consolidation effort should be on optimizing the entire
                                        environment rather than individual assets. Once an organization’s technical
                                        infrastructure is aligned with its business requirements, the results can include
                                        reduced costs and increased infrastructure performance and effectiveness.
                                        A simplified server environment also can free up IT personnel to focus on
                                        business-critical tasks rather than on IT infrastructure maintenance.


                                        Given the benefits of server consolidation, the question of whether or not to
                                        consolidate quickly changes from “Is it a good idea?” to “Who has the expertise
                                        to help us address our unique needs, and when do we start?”
For more information                                                             © Copyright IBM Corporation 2008

                                                                                   IBM Global Services
                                                                                   Route 100
IBM provides a wide variety of server consolidation services that can              Somers, NY 10589
complement your IT organization’s current skill set. With extensive experience     U.S.A.

ranging from infrastructure design and process reengineering to organizational     Produced in the United States of America
                                                                                   8-08
change management, our consultants have the expertise and knowledge you            All Rights Reserved
can depend on to help ensure that your next server consolidation initiative is     IBMz the IBM logo and System p are trademarks
a success.                                                                         or registered trademarks of International Business
                                                                                   Machines Corporation in the United States, other
                                                                                   countries, or both.
For more information, contact your IBM sales representative, or visit:             Intel is a registered trademark of Intel Corporation or its
                                                                                   subsidiaries in the United States and other countries

ibm.com /services                                                                  Linux is a registered trademark of Linus Torvalds in the
                                                                                   United States, other countries, or both.

                                                                                   Microsoft and Windows are trademarks of Microsoft
                                                                                   Corporation in the United States, other countries, or both.

                                                                                   UNIX is a registered trademark of The Open Group in
                                                                                   the United States and other countries.

                                                                                   Other company, product and service names may be
                                                                                   trademarks or service marks of others.

                                                                                   References in this publication to IBM products or services
                                                                                   do not imply that IBM intends to make them available in all
                                                                                   countries in which IBM operates.




                                                                                   SSW03004-USEN-01

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An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge

  • 1. IBM Global Services August 2008 An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Moonish Badaloo Senior Program Manager IBM Global Services
  • 2. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 2 Introduction Contents An organization’s success and ability to react to market and environmental changes are now more dependent than ever on a cost effective and efficient 2 Introduction IT infrastructure. Yet IT departments have become increasingly complex and 4 Server consolidation costly, making it more difficult and time-consuming to support changing techniques business requirements. In addition, this complexity continues to increase 6 Factors to consider the cost of doing business by making the management and maintenance and 9 Methodology operations of these IT environments more expensive. As the complexity of 15 Areas of savings the server environment continues to grow, so too does the energy required to 17 Sustaining the new run the typical data center. While a typical server in the year 2000 consumed environment only 100W of power, the average server today consumes at least four times as 19 Conclusion much. If you were to combine this with rising energy costs and increased server density, the growth of data center energy spending could far outpace the rate at which IT budgets grow, leaving less budget for other vital IT initiatives and projects. This is fast becoming one of the main drivers for server consolidation initiatives. The environmental impact of the consolidation is significant as well when you consider that by reducing 50 servers in your data center, over 3 years, you can reduce the emissions by the amounts listed below. The effect is significant- total greenhouse gas reduction of 900 tons of Carbon Dioxide Equivalent. Emissions Reduction Carbon Dioxide (CO2) 1,790,982 Lbs. or 895 Tons Methane (CH4) 37 Lbs Nitrous oxide (N2O) 25 Lbs Sulfur dioxide (SO2) 7143 Lbs or 3.57 Tons Nitrogen oxide (NOx) 2239 Lbs or 1.11 Tons
  • 3. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 3 In order to become more efficient and improve their competitive stance Highlights while maintaining an environmentally friendly position, organizations need to find ways to simplify their IT environments — without disrupting their business operations. Organization Organizations often embrace server consolidation as an ideal path to streamlining their IT environment and reducing their energy consumption. Unfortunately, many look at it only as a way to reduce the number of servers and fail to realize all the benefits of such an initiative. IBM takes a more strategic approach to server consolidation. Viewing server consolidation within the context of resource optimization, IBM believes it can not only address an organization’s IT infrastructure but also can help to align IT objectives and processes with the organization’s business needs by addressing the growing concerns around energy consumption and green-house gases. Server consolidation can provide the first step toward the creation of a strategy that leads to the design and implementation of a more rational, efficient, energy conscious and flexible IT environment. This environment supports an organization’s overall strategic business objectives. But taking this first step involves more than just eliminating a few servers here and there — it requires a thoughtful and thought-out approach, one that takes into consideration business, environmental and IT objectives and constraints. This white paper provides a starting point for organizations contemplating server consolidation. It includes an overview of server consolidation concepts and techniques and provides guidance on methodologies. It also looks at the potential cost and environmental savings associated with server consolidation and offers information on how organizations can sustain the advantage they have gained by consolidating their servers.
  • 4. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 4 Server consolidation techniques Highlights There are several ways to approach a server consolidation project. The following are a few of the more commonly used techniques. Popular server consolidation techniques include centralization, Centralization physical consolidation, application Centralization involves consolidating multiple servers within fewer sites. integration, virtualization and data Examples might include moving 20 servers dispersed throughout three floors integration. of a building to a single server room, or moving 200 servers originally installed in 20 locations to three. Centralization is often the first step an organization takes when it wishes to use server consolidation to control costs. It also is generally an organization’s initial step toward rationalizing the architecture after a realignment of responsibilities. The primary benefits of centralization are: • Lower data center costs associated with elements such as power and floor space • An easier-to-manage IT environment due to more consistent standards, improved tools and specialization • Increased availability and recoverability • Improved disaster-recovery capabilities • Reduced security risk as a result of having fewer locations to protect. Physical consolidation Physical consolidation is often what comes to mind for most people when they think of server consolidation. It is the process of reducing the actual number of servers by replacing many servers with fewer, more powerful servers or clustered systems. This can take place within the same architecture or across architectural boundaries. For example, an organization may replace several two-way UNIX® servers with one 16-way UNIX server or consolidate hundreds of Intel®-processor-based servers onto a mainframe server running the Linux® operating system (OS).
  • 5. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 5 The primary benefits of physical consolidation are: Highlights • Optimized utilization of the remaining servers • Improved application throughput and performance • Improved manageability • Greater scalability • Reduced floor space • Reduced power consumption • Lower maintenance, hardware, support and software licensing costs. Workload/Application integration /Stacking Breaking the one application/one server paradigm, application integration Sometimes referred to as the nirvana is sometimes referred to as the nirvana of server consolidation techniques. of server consolidation techniques, This approach involves consolidating multiple applications into fewer servers application integration enables the and OS instances, resulting in not only reduced complexity but also business co-location of mixed workloads within process integration and automation. It enables the co-location of mixed a unified infrastructure. workloads within a unified infrastructure so that workloads/applications can communicate and work together seamlessly. The primary potential benefits of application integration are: • Optimized performance and resource utilization • Substantial cost savings, including reduced administrative costs. Virtualization Virtualization involves the Virtualization involves the consolidation of multiple workloads from consolidation of multiple workloads multiple servers onto one server with Multiple OS instances effectively from multiple servers onto one reducing the need for maintenance on multiple servers and replacing it server with Multiple OS instances with a single server. Caution is needed when doing the analysis to move effectively reducing the need for to a virtualized environment; however, since the power requirements and maintenance on multiple servers systems administration is not reduced by the same factor of server reduction, and replacing it with a single server there are still multiple OS instances to be administered along with the new administration overhead of the virtualization toolset. The power consumption of the new server is also probably more than that for one of the old servers
  • 6. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 6 The primary benefits of Virtualization are: Highlights • Reduced physical complexity • Reduced Power Consumption • Reduced Maintenance costs Factors to consider Before starting a consolidation The success of a server consolidation project depends on several factors: initiative, an organization should sponsorship, clear project definition, communications, thorough data define and communicate its business collection and identification of inefficient IT processes, organizational and service objectives and service change and a well-thought-out technology adoption strategy. delivery plans. Sponsorship It is critical that upper management both understand the importance of the project and actively support it. This will help ensure that the consolidation team has the support it needs to complete the project according to plan. Project definition Before starting a consolidation initiative, an organization should spell out its business and service objectives and service delivery plans clearly to help ensure that all involved parties have similar expectations. Because a dedicated team is required for this type of initiative, it also is critical that the organization take into consideration competing projects that are vying for the team’s time so that all plans can be prioritized and adjusted as needed. A successful server initiative An objective assessment that considers organizational capabilities, strengths hinges on a comprehensive, and a weakness provides a solid foundation for realistic planning. Figure 1 objective analysis of the current illustrates how the knowledge gained from a comprehensive assessment forms environment. the foundation on which an optimal consolidation strategy is created.
  • 7. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 7 Highlights Objectives Constraints Expected synergies Geographical boundaries Operations strategies Regulatory requirements Technology Skills Contracts Organization Consolidation Finances alternatives Roles Staffing Management Customer disciplines Business requirements dynamics Application suite Corporate branding Support functions Committed projects Figure 1.1. Analyzing the current environment is key to ensuring a successful server consolidation initiative. Figure Analyzing the current environment is key to ensuring a successful server consolidation initiative. Communications plan Both operational and IT staff members should be kept abreast of the project and its goals, benefits and successes. Continuing communications with all affected parties can make it easier to unite them in support of the project.
  • 8. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 8 Data collection Highlights A successful consolidation effort hinges on an organization’s ability to gain a clear understanding of its current IT infrastructure. The consolidation team The consolidation team should should collect all relevant data, such as: collect all relevant data pertaining to the current IT infrastructure • An inventory of the organization’s servers and their processor types and before embarking on a consolidation memory capacities initiative. • The applications running on the servers and their dependencies on other applications and services • Peak and average utilization rates for each of the servers • Training required to enable IT staff members up to speed on the new consolidated environment. A well-planned data collection effort can be vital to the success of any consolidation initiative. Yet, without the proper tools to collect the data and a full list of the correct data points to be collected, this phase of the project can become protracted and ultimately fail. To develop a thorough understanding of the current IT infrastructure, By performing an audit of server team members also should perform an audit of its existing components metrics and current network and evaluate current processes and application profiles. By performing a performance, team members can baseline on server metrics and current network performance, team members gain insight into current systems can gain insight into which systems are utilized least effectively. They can utilization and develop benchmarks also develop benchmarks against which they can measure postconsolidation to use in postconsolidation performance tests. performance testing. Identification of inefficient IT processes One of the main reasons for the proliferation of servers and storage devices in most IT environments is a lack of efficient processes. Capacity manage- Capacity management and planning ment and planning processes are therefore vital to ensuring that servers and processes are vital to ensuring their workloads are being managed effectively and efficiently. It is critical effective and efficient management that the consolidation team identify and measure these processes in order to of servers and their workloads understand the level of effort needed to make them effective.
  • 9. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 9 Organizational change Highlights When developing server consolidation plans, organizations should assess both the degree and scope of required changes. This will help identify stakeholders and determine the audience for communications and training as well as guide further planning. An organizational impact analysis should document the functions, jobs and number of end users that will be affected by the key changes, as well as the degree of impact. Change managers should work closely with both the infrastructure project teams and subject matter experts within the organization to gather and analyze the information required to assess the organizational impact. Technology adoption strategy As data is analyzed and recommendations are developed, it is important to develop a strategy for the implementation of any new recommended technologies. Creating a plan is vital to ensuring that the project’s benefits are realized. Methodology Any server consolidation effort should follow a tried and proven methodology. Besides allowing all members of the team responsible for leading the server consolidation project to follow a common set of rules and policies, a methodology based on industry best practices that have been tested and proven over a large number of projects has a greater chance of producing a successful outcome. By following a tried and proven server The server consolidation methodology that an organization chooses consolidation methodology that is should take into account all aspects of the IT environment to help ensure based on tested industry best that the solution is both cost-effective and efficient. It should allow team practices, organizations have a better members to reuse knowledge and assets and should encompass the breadth chance of achieving favorable results. of the organization’s business, application and infrastructure requirements. business issues.
  • 10. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 10 One server consolidation methodology that can be used is the IBM Global Highlights Services Method, which is split into three vertical phases that address all aspects of the IT environment. They take into account business needs, organizational effectiveness, IT processes, applications, architecture, IT performance, operations and security. Strategy Planning and and Implementation assessment design Engagement Project management • Technical delivery Business Content • Financial • Process • Selection • Strategy Organization Change management • Education, training and support • Organization design Application Analysis and design • Construction • Maintenance • Testing • Usability Architecture Enterprise • Functional • General • Networking • Operational • Performance engineering Operations General • Information technology management • Security and privacy Figure 2. The IBM Global Services Method delivers a structured, reusable and thus cost-effective approach to server Figure 2. The IBM Global Services Method delivers a structured, reusable and thus cost-effective consolidation. approach to server consolidation. Strategy and assessment During the strategy and assessment phase, IBM consultants collect the The IBM Global Services Method information necessary not only for developing a strategy for conducting the has three phases: strategy and server consolidation engagement but also for deploying any new technologies. assessment, planning and design, The information gathered includes details about the IT organization’s and implementation. radar or processes, infrastructure, budget and facilities. audio inputs. Using this information, the consultants assess the environment and develop solutions that they believe will best meet the client’s needs. In addition, they define the scope of the project and provide a financial analysis of the current environment compared to the proposed solution environment.
  • 11. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 11 Planning and design Highlights During the planning and design phase, IBM consultants develop the design for the final solution and create detailed consolidation, migration, implementation and project plans. These may include information about technology relocation, education, training and change management. Implementation In the implementation phase, the consultants first launch a pilot deployment of the solution and test it. Then they incrementally roll out the solution into production. Once the agreed-upon parameters of the project are met and signed off on, the project is officially closed. Server consolidation technologies There are several technology strategies from which to choose when implementing a server consolidation initiative. Two of the more popular options are server virtualization and resource management. Server virtualization Server virtualization—the process of creating multiple virtual servers out of one physical server—is becoming a key technology for organizations looking to reduce the number of servers in their data centers. Organizations are not only adopting virtualization to aid with consolidation efforts but also are including it in their server strategies. While virtualization can be used with nearly every server platform, how it is accomplished depends on the platform. On Intel platforms, virtualization software helps simplify the computing infrastructure by partitioning and isolating individual physical servers into secure machines, each of which can run standard Microsoft® Windows®, Linux (continued)
  • 12. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 12 or NetWare operating systems and applications. To ensure high performance, Highlights each virtual machine is given direct access to the host machine’s resources, such as the CPU, memory, disks, networks and peripherals. Applications can be stacked or virtualized—or both. UNIX-based server vendors offer additional strategies for achieving virtualization. For example, dynamic logical partitioning (DLPAR)—offered by IBM for IBM System p™ products —and similar technologies from Sun Microsystems and HP employ both hardware and software strategies to allow organizations to run multiple, independent OS images concurrently on a single server. With DLPAR, resources also can be moved from one partition to another without requiring a reboot of the system or affected partitions. Known to be extremely stable, these types of partitions are often recommended for production environments. And because DLPAR allows for the creation of several partitions in a single server and the stacking of applications in each of the partitions, this type of technology can greatly increase CPU utilization rates, allowing for the optimization of the servers being used Linux on IBM System z The rise of Linux in the IT world – from an interesting academic exercise to a popular platform for hosting enterprise applications – is changing the way enterprises think about their computing models. Linux on the IBM System z platform helps with infrastructure simplification/ consolidation and legacy modernization by taking advantage of the outstanding IBM mainframe and z/ VM capabilities. Linux on System z is an attractive platform that brings the strengths of the mainframe to new workloads, offering higher level of uptake, integration with existing data and core applications available with z/OS and z/VSE, less complex manageability and dynamic workload management capabilities that can help to optimize the server environment. (Continued)
  • 13. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 13 Linux running on the IBM System z platform may reduce costs, and over time Highlights the savings can be considerable. Potential savings can be derived from several areas. For example: 1) Unified IT infrastructures based on the consolidation of distributed servers to virtual Linux servers on System z can enable higher utilization rates and reduce software licensing costs, minimize complexity, reduce maintenance effort with intelligent workload management, streamline the network and provide a more security-rich environment. 2) Linux running on mainframes provides high qualities of service for your Linux applications as well as other services that can take advantage of the platform ( Web Servers, e-mail etc..) utilizing the historical strengths of the System z environment and the established business processes and disciplines for disaster recovery and business resiliency. 3) You can leverage your existing z/OS or z/VSE programs and data while deploying new applications rapidly with Linux on the mainframe. 4) Linux-based solutions in the System z environment are easily deployed, extending the existing business applications and the open standards support of System z and enlarging the application developer and skill base for consistently high qualities of service to the user. If the correct policies are applied to the resource consumption automatically, and entitlements dynamically changed based on business events or system load, policy-based, process-level management of CPU and memory enables enforcement of service performance guarantees, increases utilization and raises service levels through workload prioritization. Solutions such as intelligent orchestrations that automatically adapt policies at the enforcement layer to enable multiple or different workloads are excellent ancillary tools for optimizing existing resources controlled by resource management practices. (Continued)
  • 14. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 14 Resource management tools Highlights Resource management offers another effective way for organizations to optimize and consolidate their servers. In many IT infrastructures, an all-too common strategy is to reserve large amounts of CPU and memory resources for applications just in case they may need them. Rather than ensuring consistent performance, this strategy often leads to over provisioned and underutilized servers. By improving the performance of servers and the applications that run on them, resource management increases the efficiency, manageability and quality of service of the enterprise infrastructure. Resource management tools are designed to provide IT organizations with control over the allocation and management of CPU and memory resources that are available to applications and processes that are running in any OS instance. They ensure that each resource consumer or application component is automatically allocated an adequate share of available resources or, based on business-policy-defined priorities and entitlements, can be guaranteed additional resources during periods of contention to assure that service levels are consistently met. If the correct policies are applied to the resource consumption automatically, and entitlements dynamically changed based on business events or system load, policy-based, process-level management of CPU and memory enables enforcement of service performance guarantees, increases utilization and raises service levels through workload prioritization. Solutions such as intelligent orchestrations that automatically adapt policies at the enforcement layer to enable multiple or different workloads are excellent ancillary tools for optimizing existing resources controlled by resource management practices.
  • 15. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 15 Areas of savings Highlights For many businesses, one of the main drivers for server consolidation initiatives is the need to cut costs. And while such an initiative can help reduce the IT organization’s operating and management costs, savings can only be realized Cost-cutting is a main driver for server if the organization is able and willing to make the initial investment needed to consolidation initiatives, but the plan for and execute the project. Therefore, it is important that any organization organization must be able and willing undertaking this type of initiative start with a cost-benefit analysis. to make the initial investment needed to plan for and execute the project. Figure 3 illustrates an example of the initial cost tradeoff at the start of a Therefore, such an initiative must start consolidation project. One of the goals of any server consolidation initiative with a cost-benefit analysis. would be to move the break-even point closer to the start of the project in order to realize the benefits sooner. This can be achieved in part with careful initial planning and preparation. Break-even analysis US$3,000,000 US$2,000,000 US$1,000,000 $0 Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q8 Q9 Q10 Q11 Q12 Cumulative net benefits Cumulative net investment Figure 3. An illustration of the break-even analysis for a server consolidation initiative. Figure 3. An illustration of the break-even analysis for a server consolidation initiative.
  • 16. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 16 To develop the break-even analysis, organizations not only need to understand Highlights what their costs will be, but they also need to be able to determine their potential savings. These savings aren’t always easy to predict, since they can vary depending on the strategy employed, the consolidation team’s level of experience and the organization’s level of commitment to the project. Traditional areas of savings include: • Hardware — reduction in the number of servers can decrease the need to Organizations undertaking a server refresh funding as well as reduce the maintenance costs associated with consolidation initiative can experience the server environment. savings associated with hardware, • Software — is where the initial savings can be achieved with proper software, systems administration and planning. The savings can include costs associated with applications, support, and facilities, among others operating systems and systems management software. • Systems administration and support— as the number of servers and server images are reduced and processes are put in place to improve operational efficiencies, the cost to administer the servers can also be significantly reduced. • Facilities — reduction in the number of servers will also impact the required floor space, power, cooling, network infrastructure and monitoring needs, all potentially leading to further savings. There are other areas in the organization that can experience savings, such as: • Help desk— as the server environment becomes more resilient and the availability of the systems increases as a result of the consolidation initiative, the volume of help-desk calls often falls. • Application deployment— the new processes and technology delivered by the initiative can help reduce the amount of the time required to deploy new business functionality.
  • 17. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 17 Based on IBM’s experience, the following represents the typical savings Highlights organizations may realize: • Hardware costs reduced 33 to 70 percent • Maintenance costs reduced up to 50 percent • Support costs reduced by as much as 33 percent • Floor space and facility costs reduced 33 to 50 percent • Energy costs reduced 10-30% Organizations that do not address Sustaining the new environment the root causes of their initial Almost every organization has some sort of server consolidation initiative server proliferation are likely to see under way, ranging from simple e-mail server consolidations to complex the problem reemerge over time. consolidations that are global in scale. And many such initiatives have an underlying goal of cost reduction. However, very few are designed to address the root cause of the server sprawl that has occurred. Instead, they are focused on treating the symptoms. Although a reduction in server count will result in some savings, if the root cause of the initial server proliferation is not identified, the problem can reemerge over time. To sustain a consolidated environment, it is important to put measures in place as identified throughout this white paper. These include: • Efficient implementation of new technology —Technology implemented inefficiently can result in additional costs with no additional benefits. • Optimization of current processes —Inefficient processes often result in inefficient IT environments. There are certain challenges associated to the optimization of IT processes. 1. Cost justification or “Where’s my ROI”? Process optimization projects often fail to accurately identify and prioritize high-impact opportunities aligned with compelling business objectives, and thus fail to secure the executive backing and resource
  • 18. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 18 investments needed to succeed. Highlights 2. Project Containment Process frameworks typically describe an ideal end-state rather than Implementing IBM Smart Surveillance a roadmap to get there, leading many companies to pursue excessively Solution, which includes Smart ambitious objectives, incurring heavy start-up costs and disruptions Surveillance Analytics, offers many in service delivery. As a consequence, “Boil the Ocean” approaches to benefits to industries, including the process optimization often lead to diminishing executive support at potential to increase return on precisely the point executive support is needed to sustain the project. investment (ROI) Organizations also typically fail to leverage economies of scale in their optimization initiatives, focusing too narrowly on raising process maturity levels within infrastructure towers rather than ensuring process consistency across towers. 3. Executive/Organizational Support Process optimization projects that pursue process maturity without regard for consistency of processes typically result in confusion in responsibilities among infrastructure staff as well as in customer expectations. Companies undertaking such initiatives often overlook change management considerations during implementation, failing to account for in-house expertise and staff resistance to perceived process rigidity. 4. Process optimization opportunities Even with strong strategic direction, process optimization efforts may fail to control ongoing implementation to impact and advance changing business objectives, resulting in process rigidity, excessive overhead costs, or an inability to gauge the value of new process optimization ideas. Process optimization projects often lack the ability to adapt to rapidly changing business needs, losing executive support over the long run as process controls become obsolescent. • Identification and correction of organizational deficiencies, overlap and inefficiencies —To ensure that they continue to operate efficiently, organizations need to minimize instances of duplicate or ineffective
  • 19. An examination of server consolidation: trends that can drive efficiencies and help businesses gain a competitive edge. Page 19 functionality, which are often the result of mergers and acquisitions. • Implementation and use of effective systems management tools — Systems management tools can significantly reduce the cost associated with server management, while increasing the availability of the IT infrastructure. Conclusion Server consolidation can be a daunting task. When done right, it can help IT departments lower costs, improve service levels, provide a faster time to market and improve access to information. When done incorrectly, it can lead to more headaches than benefits. Most consolidation failures are the result of a poor strategy that lacked vision and instead focused mainly on hardware. To unlock the full potential of a server consolidation effort, organizations should adopt a long-term management strategy that addresses all aspects of the IT environment. These strategies would not only look at the technology but also provide guidance on IT process modification to sustain the new infrastructure, organizational change to properly manage it and a plan for hosting the functionality necessary to support the business. The focus of any server consolidation effort should be on optimizing the entire environment rather than individual assets. Once an organization’s technical infrastructure is aligned with its business requirements, the results can include reduced costs and increased infrastructure performance and effectiveness. A simplified server environment also can free up IT personnel to focus on business-critical tasks rather than on IT infrastructure maintenance. Given the benefits of server consolidation, the question of whether or not to consolidate quickly changes from “Is it a good idea?” to “Who has the expertise to help us address our unique needs, and when do we start?”
  • 20. For more information © Copyright IBM Corporation 2008 IBM Global Services Route 100 IBM provides a wide variety of server consolidation services that can Somers, NY 10589 complement your IT organization’s current skill set. With extensive experience U.S.A. ranging from infrastructure design and process reengineering to organizational Produced in the United States of America 8-08 change management, our consultants have the expertise and knowledge you All Rights Reserved can depend on to help ensure that your next server consolidation initiative is IBMz the IBM logo and System p are trademarks a success. or registered trademarks of International Business Machines Corporation in the United States, other countries, or both. For more information, contact your IBM sales representative, or visit: Intel is a registered trademark of Intel Corporation or its subsidiaries in the United States and other countries ibm.com /services Linux is a registered trademark of Linus Torvalds in the United States, other countries, or both. Microsoft and Windows are trademarks of Microsoft Corporation in the United States, other countries, or both. UNIX is a registered trademark of The Open Group in the United States and other countries. Other company, product and service names may be trademarks or service marks of others. References in this publication to IBM products or services do not imply that IBM intends to make them available in all countries in which IBM operates. SSW03004-USEN-01