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IBM Global Business Services

IBM Institute for Business Value


                                   Chemical and
                                    Petroleum
Where there’s
smoke …
Achieving safe and reliable
operations with enterprise
risk management
IBM Institute for Business Value
IBM Global Business Services, through the IBM Institute for Business Value,
 develops fact-based strategic insights for senior executives around critical
public and private sector issues. This executive brief is based on an in-depth
 study by the Institute’s research team. It is part of an ongoing commitment
by IBM Global Business Services to provide analysis and viewpoints that help
 companies realize business value. You may contact the authors or send an
             e-mail to iibv@us.ibm.com for more information.
Where there's smoke …
Achieving safe and reliable operations with enterprise risk management
By Steve Edwards, Stephen Williamson, Jacquie Glass, Michel Anderson, Penny Koppinger




                         Chemical and petroleum companies today face complex challenges
                         threatening their business, information and people. These risks have
                         traditionally been viewed through a finance or health, safety and
                         environmental (HSE) lens – often too narrowly focused. Companies
                         often undervalue and under invest in end-to-end risk management
                         activities, despite a distinct correlation between enterprise risk
                         management and market success. Elevating risk management to
                         the enterprise level can provide an opportunity to improve business
                         reliability, resilience, and predictability across the board.

                         “The discussion in the board rooms               Risk: Taking a wide angle view
                                                                          Seemingly, the only constant in today’s
                         today is whether management and
                                                                          chemical and petroleum (C&P) businesses
                         the Board can “smell the smoke”                  is change. There is volatility in what is sold,
                         before the fire. Do they have a way              where it is sold and to whom. Logistics and
                                                                          operational environments are increasingly
                         to know what the risks are and if
                                                                          complex as companies expand in hostile
                         so, do we have the capabilities to               or distant locations. And the infrastructure
                         mitigate that risk?”                             required to manage it all gets more costly by
                                                                          the day. As a result, companies face a broad
                         – Petroleum company executive
                                                                          spectrum of complex risks threatening their
                                                                          businesses, information and people. The




                     1   Where there’s smoke …
industry has been rocked by a number of           and petroleum executives, a distinct corre-
      catastrophes, ranging from refinery explosions    lation exists between more sophisticated
      to information concealment penalties. Often,      risk management and market performance.
      many of these events can be traced back to        Enterprises with broader integrated risk
      failed business practices, whether they be        management characteristics tend to outper-
      complex environmental impact programs or          form others in the chemical and petroleum
      simply managing behavioral changes as part        industries. Admittedly, these numbers must
      of implementing new standard operating prac-      be taken in context of the entire business,
      tices.                                            but our research shows C&P outperformers
                                                        have both a greater return on net assets (9.3
      Despite the increasing exposure to risk events,   percent versus 7 percent), as well as a higher
                                                                         .9
      many companies view risk management as            compound annual growth rate (18.7 percent
      primarily a finance or health, safety and envi-   versus 16 percent).
      ronmental (HSE) problem. And, consequently,
      C&P companies tend to treat risk as a “cost       Like similar past evolutions – Material
      center” and undervalue or under invest in inte-   Requirements Planning (MRP) to Enterprise
      grated risk management practices.                 Resource Planning (ERP), for example, or
                                                        order management to Customer Relationship
      Yet, according to a recent survey by the IBM      Management (CRM) – the move to enterprise
      Institute for Business Value, which included      risk management has the potential to posi-
      more than 100 in-depth interviews of chemical     tion companies to better manage their risk
                                                        exposure.




22   IBM Global Business Services
       IBM Global Business Services
Where there's smoke …
Achieving safe and reliable operations with enterprise risk management

                  Managing enterprise risk: execution                                       interviewed in our survey indicated a substan-
                  lags behind need                                                          tial gap exists between the desire of their
                                                                                            organizations to comprehensively manage risk
                  “In the past, we have not had                                             and their ability to execute. Gaps are greatest
                  a clear picture of our operating                                          in the study participants’ ability to provide the
                  risk envelope. We did not have a                                          infrastructure for risk management, as well as
                                                                                            in the ability to manage risk to desired levels
                  holistic risk framework with the                                          (see Figure 1). It appears that, while organiza-
                  relevant limits and culture. The                                          tions rate themselves highly in HSE expertise
                  question for us going forward is                                          (highest in fact), the largest gap centers on
                                                                                            their ability to drive continuous improvement
                  more about the focus of the orga-                                         in this area, which is hindered by the lack of
                  nization rather than what are our                                         information integration.
                  unknowns.”                                                                Certainly, a major reason for the gap is that
                  – Petroleum company executive                                             risk management has been a lower priority in
                                                                                            the already overloaded executive agenda than
                  Over half of the C&P companies we surveyed                                other issues. While a large number of respon-
                  have encountered high-risk events since 2005.                             dents to our study were concerned about
                  And despite an industry-wide depth of knowl-                              such issues as regulatory compliance, perfor-
                  edge and expertise in safety, less than one                               mance measurement and cost reduction, only
                  third considered themselves prepared. This is                             25 percent of top executives surveyed consid-
                  hardly surprising, given the fact that executives                         ered managing enterprise risk to be highly
                                                                                            important (see Figure 2).


                   FIGURE 1.
                   The gap between C&P organizations’ desire to manage risk and their ability to execute.

                          Gaps in ability      Driving integration of information across
                           to provide the                                                    3.15                       3.82                Performance
                                                                           the enterprise
                       infrastructure for                                                                                                   Importance
                      risk, performance               Continuous process improvement /
                                                                 business improvement               3.42          Gap          4.07
                                 and HSE
                                                      Supporting / managing / mitigating                                   3.94
                         Gaps in ability                                                            3.39
                                                                         enterprise risk
                        to manage risk,
                      performance, and                  Measuring / monitoring business
                                                                                                           3.77                   4.23
                         HSE to desired                                    performance
                                 levels            Health, Safety, Environmental (HSE) -
                                                                                                                        4.09                  4.64
                                                                             operations
                                                                                             3.0           3.5           4.0          4.5            5.0
                  Source: IBM Institute for Business Value.




              3   Where there’s smoke …
FIGURE 2.
                         Managing risk and maintaining the required infrastructure have been lower priorities in the C&P
 Risk management         executive agenda.
  entails delivering                                                                        Percent of “highly important” responses
                                                           Regulatory compliance                                                 54%
business objectives             Measure/monitor business performance/compliance
                                                                                                                           40%
  without surprise.                                          and internal controls
                                                            Driving cost reduction                                   35%
                                                                                                                                       Importance
                                                               Continuous improvement                                33%
                                                                          Develop people                             33%
                                                                     Manage/mitigate risk                    25%
                                     Drive integration of information cross-enterprise                   20%

                         Source: IBM Institute for Business Value.



                        Elevating risk to the enterprise level                                      ronment, C&P companies may look to develop
                                                                                                    specific elements to manage those risks that
                        “Our sustainability board repre-
                                                                                                    threaten their physical or business assets.
                        sents all businesses and functions                                          Each is best accomplished, we believe, within
                        within the company. They define                                             an enterprisewide risk management frame-
                                                                                                    work. These include:
                        the sustainability strategy with
                                                                                                    •	 Beyond the traditional: Creating a broader
                        specific improvement objectives.
                                                                                                       focus for risk management entails devel-
                        This is combined with the group                                                oping an expanded and prioritized definition
                        risk management process where                                                  of risk that goes beyond the traditional
                                                                                                       financial and HSE standards.
                        each major function identifies
                                                                                                    •	 Insight to risk: Gaining insight into potential
                        risk factors to be reviewed and
                                                                                                       risks requires cross-enterprise standard-
                        monitored.”                                                                    ization and convergence of risk and
                        – Chemical company executive                                                   performance.
                                                                                                    •	 The risk aware culture: Establishing a
                        Risk management entails delivering business
                                                                                                       corporate culture conducive to enterprise
                        objectives – without surprises – to the enter-
                                                                                                       risk management requires fostering an
                        prise, shareholders and stakeholders through
                                                                                                       environment of risk awareness and empow-
                        the day-to-day execution of safe and reliable
                                                                                                       erment to act.
                        operations. In today’s complex business envi-




                   4   IBM Global Business Services
Beyond the traditional                                                        threat, two-thirds of our respondents identified
                                                                                  non-traditional risks such as environmental,
    “Risk is not a once-per-year exer-
                                                                                  reputational or key skill shortages.
    cise, but part of the overall busi-
                                                                                  By recognizing these emerging nontraditional
    ness strategy. We look at enterprise
                                                                                  risks and incorporating them, along with tradi-
    risk through a number of different                                            tional risks, into their strategic and operational
    lenses: external stakeholder, board,                                          planning, organizations can build more resil-
                                                                                  iency into the way they operate. To facilitate
    corporate management, business
                                                                                  this, we believe C&P companies should:
    management. This helps to catch
                                                                                  •	 Identify risk hot spots
    risks that we might otherwise miss.
                                                                                  •	 Prioritize risks based on potential impact
    For example, the business units do
                                                                                  •	 Incorporate high-priority risk into planning.
    not look at reputational risk.”
                                                                                  Identify risk hot spots
    – Chemical company executive
                                                                                  Risk hot spots can be identified by their
    It is important for executives to accurately                                  impact on the business value drivers of each
    assess the risks their companies face.                                        individual company or industry. For example,
    Typically, many companies have placed heavy                                   revenue growth in the upstream oil and gas
    emphasis on managing traditional risks, such                                  industry might be impacted by production
    as liquidity, compliance (regulatory, financial                               growth, the price of crude oil or the U.S.
    reporting), credit and fraud. Although risk                                   exchange rate. For the chemical industry,
    management practices tend to focus on these                                   risk hot spots affecting revenue growth might
    traditional aspects, our respondents noted                                    include product pricing, new product devel-
    an increasing emphasis on non-traditional                                     opment or production growth. Abandonment
    risks (see Figure 3). In fact, when asked to                                  rates may be critical to oil and gas profit
    identify emerging risks that pose a significant                               margins, and geopolitical problems may cause
                                                                                  the cost of capital to increase for any industry.

     FIGURE 3.
     Contribution to risk management by C&P executives.
                                                           Percent
                                          Liquidity risk                                 75                             17             6 2
     Compliance risk including financial reporting risk                                 72                             18              7 2      Traditional

          19                      Credit and fraud risk                             67                            21               8        4
                                                 IT risk            21                        42              24                   13
                                            Market risk                 22                    39              28                       11
                                                                                                                                                Non-financial:
                                     Reputational risk             16                    42                  28                    14
                                                                                                                                                Operational
                            Episodic/catastrophic risk             15             32               28                        25                 and
                         Technology risk /operational          9                   45                   27                        18            environmental
                                                                                                                                                risk
                             Supply chain disruptions      6                 38                    36                         21


          Fully     Partially     Ad hoc contributor   Don’t know
     Source: IBM Institute for Business Value.




5   Where there’s smoke …
Risk hot spots should    Prioritize risks based on potential impact                                                Incorporate high-priority risk into planning
                           It is not cost effective to mitigate every risk,                                          Once potential risk events are prioritized, C&P
be evaluated according
                           so prioritization is key. C&P companies can                                               companies can then begin working on miti-
 to their impact on key
                           look to evaluate risk hot spots based on their                                            gation strategies. As one executive said, “We
      business drivers.    potential impact to key business drivers,                                                 identify risk as what keeps you up at night and
                           such as return on net assets (RONA). The                                                  what would keep you from meeting your busi-
                           correlations between risk types and possible                                              ness objectives. The risk owners are identified,
                           consequences can be evaluated and under-                                                  mitigation steps are taken, and then reviewed
                           stood. Companies can identify and segment                                                 as appropriate by the executive committee.”
                           risks according to likelihood and impact. The                                             Mitigation strategies drive the necessary
                           intersection of high impact and high prob-                                                measurements and monitoring required (see
                           ability, for example, may signal a risk requiring                                         Figure 4). Businesses should look toward
                           immediate action. Others might be deemed as                                               incorporating these metrics into their day to
                           usually safe, those that could become poten-                                              day activities and overall plan. Where enter-
                           tial problem areas, and, finally, those that, while                                       prise risk management focuses on risk,
                           not likely to occur, could have catastrophic                                              merging risk and performance creates metrics
                           impact on the company.                                                                    that strive to manage both risk and operations.
                                                                                                                     Combined analyses of these metrics can drive
                                                                                                                     informed decisions based on business perfor-
                                                                                                                     mance.


                             FIGURE 4.
                             With potential risk events prioritized, mitigation strategies can be identified (illustrative).
                                                         Value drivers                                               Risk events            Mitigation strategies
                                                             Optimize price                                                                   Process control and
                                                           negotiation process                                  Discharges and emissions
                                  Optimize price,                                                     HH                                          reliability
                                   cost, quality           Optimize customer       Maximize quality and
                                                              product mix              consistency

                                                             Minimize flow        Introduce higher value
                                                                                                                                             Energy management/
                                                             material costs              products               Environmental compliance
                                Flow materials costs         Maximize flow           Minimize energy
                                                                                                                                           Environmental stewardship
                                                             material yield          acquisition price

                                                            Minimize energy                          HH
                                                                                   Optimize energy use
                                                                 costs
                                                                                                                   Distribution safety       Vendor management
                                                            Minimize product        Minimize logistics
                                   Variable costs               re-work                  prices

                                                            Optimize logistics      Optimize logistics HH
                                                                 costs                                                                      Predictive maintenance
                                                                                        networks
                                                                                                                 Maintenance/Reliability
                                                          Maximize on-stream                        HH
                                                                                   Reduce unscheduled                                              strategies
                                                                 time                  downtime
                                Return on net assets                                Reduce scheduled
                                      (RONA)               Maximize utilization
                                                                                       downtime                                                 Process control/
                                                                                                                      Asset safety
                                                             Increase overall       Push units against HH                                   Performance monitoring
                                                            effective capacity         constraints

                                                            Optimize working         Reduce process
                                                                 capital               variability                                          Procedures/competence/
                                    Fixed costs                                                                     Workforce safety
                                                             Maximize staff                                                                       reliability
                                                              productivity
                                                                                  H/H = high value, high risk



                             Source: IBM Institute for Business Value.




                     6    IBM Global Business Services
Case study:                                            Insight to risk
     BASF and process risk management1
     BASF uses several enterprisewide tools and
                                                            “We need to change the culture
     methods to manage its risk – from product              so that management information
     environmental impact to emergency response.            is regarded as a corporate asset
     As the company develops products, it uses a
                                                            and then put in place the standard
     process risk management system that incorpo-
     rates an eco-friendly analysis framework. The          processes to collect it”
     BASF Eco-Efficiency Analysis is a tool to evaluate     – Petroleum company executive
     which future products and processes to pursue.
     The company can evaluate the products based            To manage the broader definition of enter-
     on both cost and environmental impact over             prisewide risk – encompassing HSE,
     the entire product lifecycle. The model uses           reputational risk, product risk and others –
     an analysis that includes land use, energy and         requires underlying integration capabilities.
     material consumption, hazard or risk potential,
                                                            An enterprisewide infrastructure of standard
     toxicity and emissions. Each product is analyzed
                                                            business practices and information allows
     against potential alternatives to select the best
                                                            monitoring of risks and provides guidance for
     normalized cost and environmental impact
                                                            the necessary actions when a situation arises.
     alternative.
                                                            In our study, outperforming companies were a
     A recent addition to the BASF process includes         third more likely to have standard processes,
     SEEBALANCE, what the company calls a “cradle           global process ownership and global informa-
     to grave, costs, and social aspects” compre-           tion standards. And they were twice as likely
     hensive method to monitor sustainability. Working      to have global processes in place. These
     with several universities, BASF is incorporating
                                                            elements, recognized as important by outper-
     societal impacts into its analysis to create a three
                                                            formers, make up what we term integrated risk
     dimensional model of cost, environmental and
                                                            management.
     societal impact analysis. The societal leg of the
     tool considers areas such as working conditions,       According to our study, C&P companies
     international community (e.g. child labor), future     understand the need for an integrated
     generations, consumers, and local and national         infrastructure to support risk management
     community impacts.                                     operations, but, surprisingly, only 1 percent
     On the operation side of the business, BASF            of executives believe they are currently
     employs an emergency response management               managing risk in an integrated environment.
     system that encompasses its own facilities,            The vast majority of executives do believe,
     subsidiaries and joint ventures, as well as its        however, that while building an integrated
     suppliers, customers and neighboring cities            infrastructure is difficult, it must become a top
     in which the company operates. BASF uses a             priority for their companies. And they know
     five-step review system to prevent plant disasters     that obstacles stand in the way.
     such as fires or chemical leaks. The process
     considers the HSE aspects of how plants are
     designed and operated. The BASF risk matrix
     is used to assess potential hazards and classify
     potential risks according to their impact and
     estimated frequency.




7   Where there’s smoke …
Barriers to the integration of risk management                       Establish global, cross-enterprise
     are significant. In fact, three of the top four                      standards
     barriers identified by our study respondents                         Process ownership drives common processes
     are tied to global standardization of processes,                     across large organizations. Formal safety prac-
     technologies or information (see Figure 5).                          tices should be established, for example, with
                                                                          broadly communicated performance expecta-
     To overcome these barriers and provide insight                       tions, to enable the analysis of safety across
     into potential risk, companies should look to                        the enterprise.
     create a systemwide view of integrated risk
     management across the entire enterprise,                             Almost half of companies we surveyed have
     built on standards and merging a balance of                          no enforced global standards or do not think
     risk and performance into daily activities. Key                      they are necessary. But when asked to assess
     actions to providing risk insight are:                               the benefits of an integrated infrastructure,
                                                                          our respondents identified greater efficiency
     •	 Establish global, cross-enterprise standards
                                                                          through economies of scale (42 percent),
        through process ownership
                                                                          reduced cycle time for decisions (38 percent),
     •	 Simplify enabling systems and organiza-                           increased collaboration (31 percent), better
        tional structures                                                 return on assets (27 percent) and increased
     •	 Formalize risk management activities to                           ability to respond to risk events (25 percent).
        close performance gaps.                                           Additional benefits identified included
                                                                          increased resiliency, effective leveraging of
                                                                          global human assets, continuous business
                                                                          transformation and enhancement of customer
                                                                          experience.


      FIGURE 5.
      Barriers to integration of risk management are significant – with three of the top four tied to
      global standardization.
                                                                         Percent of top 2 responses
            Culture (e.g., corporate culture, resistance to change,                                         46%
                                    lack of executive sponsorship)
                             Process (e.g., lack of standardization)                                  35%

            Enabling technology (e.g., lack of risk platform/tools)                           28%
                 Data (e.g., lack of standards, quality, availability)                       27%
                   Organization (e.g., governance, infrastructure,
                                                  business conflicts)                      25%
                   Access/process controls (e.g.,, not adequately         8%
                                         embedded in risk systems)
             Financial (e.g., lack of capital, no budget committed)      7%

      Source: IBM Institute for Business Value.




8   IBM Global Business Services
Enterprisewide standards     Simplify enabling systems and                                                   Formalize risk management activities to
                             organizations                                                                   close performance gaps
       increase ability to
                             Not only do standard processes, ownership                                       Reducing complexity then allows for better
    simplify systems and     and information create a common busi-                                           management of risk to close performance
organizational structures.   ness language, they simplify the resulting                                      gaps. Once there is a common business
                             world around them. Enterprisewide process                                       language and, wherever possible, a simpli-
                             and data standards increase the ability to                                      fied underlying infrastructure, increasingly
                             simplify systems and organizational structures.                                 formalized risk management activities can be
                             Technologies and the associated delivery                                        implemented. Tools like predictive analyses
                             models help maintain global standards while                                     or embedded process controls become
                             providing greater flexibility and speed to adapt                                common. And as Figure 6 shows, C&P outper-
                             to change. The integrated risk management                                       forming companies are much more likely to
                             respondents were 2.5 times more likely to have                                  use formal risk management techniques than
                             simplified their operations infrastructure than                                 under performers.
                             non-integrated companies in the areas of:
                             fewer enterprise resource planning instances                                    Merging performance and risk management
                             or data warehouses, reduced the number of                                       as part of daily operations enables compa-
                             other supporting applications, encouraged                                       nies to prioritize risk within the context of the
                             the use of shared services for repetitive or                                    company’s overall key performance indicators.
                             transactional activities, provided centers of                                   It combines risk analyses into a single defini-
                             excellence for decision support and created                                     tion of performance and drives intelligent,
                             the opportunity for greater focus on core busi-                                 informed business decisions based on those
                             ness performance.                                                               business performance indicators. Insight
                                                                                                             into risk provides the visibility to act when
                                                                                                             warranted.

                              FIGURE 6.
                              C&P outperformers are more likely to formalize and integrate risk processes into their businesses.
                                                                                                     Percent
                                           Formal risk ID institutionalized within organization’s                8                     15                            35
                                                                                  responsibilities
                                           Routine management monitor/report of risk factors                     10                         18                            35
                                     19
                                                  Specific risk thresholds (e.g., formal triggers)       3                   14                            28

                                                  Historical compare of KRI and KPI (variance)               5                    15                        24

                                                                 Risk-adjusted forecast and plan         4               7                        24

                                                                Economic capital and allocation      2               7                       22
                                              Predictive analytics/modelling for measuring and
                                                                                monitoring risk          3               11                        19

                                      Access/process controls fully embedded in risk systems         1       5                         18

                                                              Share risk data with value network     1 4                      12

                                                     We don’t have a formalized risk framework       2           4       4

                                                                                                             Underperformer                       Middle performer    Outperformer
                              Source: IBM Institute for Business Value.




                        9    Where there’s smoke …
The risk aware culture                            Orchestrating and communicating risk
                                                        management from the top
      “Our plan is to evolve to full board              As companies elevate risk management to
      accountability. The chief risk officer            the enterprise level and combine risk and
      has a direct line to both the CFO                 performance metrics, they have an oppor-
                                                        tunity to push accountability for action and
      and the board chairman.”                          overall direction up the corporate ladder. In
      “People tend to chase profit over                 fact, our survey shows that “C”-level execu-
                                                        tives in outperforming companies are 83
      safety, giving the wrong messages                 percent more likely to consider themselves
      to operations.”                                   the owners of risk as a part of their leadership
      – Chemical products and services company          role, compared with 64 percent of par and
      executive                                         underperformers. Companies pushing risk
                                                        responsibility to the top levels of the corpora-
      Once employees have the visibility to act in a    tion sometimes assign a C-level executive,
      risk situation, how can a company make sure       create a strategic team of executives led by a
      people make the best choices? What causes         CFO or COO, or create a new chief risk officer
      an experienced person to ignore a safety          role to lead enterprise risk management.
      practice “just this once?” Despite the advan-
                                                        Top leadership should assume the role of chal-
      tages of enterprisewide risk management,
                                                        lenging and prioritizing the risk management
      most executives we interviewed recognize that
                                                        plan on a regular basis. Top executives can act
      numerous people-related challenges stand in
                                                        as leaders between the board level to middle
      the way of implementation. Prominent among
                                                        management to communicate the enterprise’s
      those identified are the overall culture of the
                                                        official position on risk appetite and toler-
      company, resistance to change and lack of
                                                        ance. As these areas are resolved, companies
      executive sponsorship.
                                                        should make sure appropriate resources are
      Executives in risk management leadership          allocated and progress is measured regularly.
      roles are critical to the success of managing
      enterprise risk and must be both aware of the
                                                        Creating an adaptive organizational model
                                                        Once defined, risk behaviors need to be
      risk environment and empower employees
                                                        managed and adapted as conditions change
      to act. Companies promoting empowerment
                                                        over time. Companies need to create a
      should orchestrate and communicate risk
                                                        common, yet flexible approach to match
      management from the top and create an
                                                        specific situations and adapt to various
      adaptive organizational model.
                                                        cultures and areas within the business.
                                                        Linkages in the various aspects of human
                                                        behavior can be characterized by a causal
                                                        model of organizational learning. (such as




10   IBM Global Business Services
As enterprise risk   Burke-Litwin). System views capture cultural                        Looking Forward: How to anticipate
management becomes        elements such as strategy, communication,                           rather than react
                          leadership, empowerment, motivation and
   more sophisticated,
                          others to guide organizational analysis and
                                                                                              “We are very opportunistic in com-
 risk and performance     adoption.
                                    2
                                                                                              bining compliance with profits and
            converge.                                                                         capital planning and consider our
                          Using a common framework linked to
                          performance metrics provides quantifiable                           approach a best practice.”
                          organizational information and trends to                            – Petroleum company executive
                          evaluate risk decision making and enhance
                          corporate learning. It can enable identifica-                       Creating a forward-looking risk management
                          tion, for instance, of why people at one refinery                   approach – one that anticipates risk rather
                          approach safety differently to another. Do their                    than reacting to it – requires a dedicated
                          managers set a different example? Are they                          approach that factors where your company
                          from a different legacy business looking at                         currently stands in the process with where you
                          safety in a different way? Have they interpreted                    want it to go (see Figure 7). Most companies
                          the mission and strategy differently?                               initially focus on regulatory compliance, the
                                                                                              price of entry for any industry. As they become
                          People require normalization of behaviors to
                                     35            25                                         adept at standardizing practices, they can
                          reduce variability and, therefore, risk. The key
                                                                                              then move to the next phase of simplifying
                          element is to create and maintain a risk aware-
                                                                                              operations. As enterprise risk management
                          ness culture and environment that eliminates
                                                                                              becomes increasingly sophisticated, risk
                          variability of results wherever possible.
                                                                                              and performance converge to drive deci-
                                                                                              sion making. And last, the knowledge of risks
                                                                                              acquired can then be used to make forward-
                                                                                              looking business decisions.


                           FIGURE 7.
                           The risk management value curve: a shift from cost to growth based business decisions.
                                                                                                                          Sustainable
                                                                                                                            growth
                                                                                 Maximized          Performance-based
                                                                                 efficiency              decisions
                                                             Standard
                                                             practices                                                    Integrates risk
                                                                                                       Aligns risk        into forward
                                                                                 Simplifies the
                                 Compliance                                                            performance via    looking business
                                                             Standardizes        company’s
                                                                                                       convergence with   decisions
                                                             business            processes,
                                                                                 technologies          overall business
                                Adheres to laws              processes and
                                                                                 and organization      objectives and
                                in the countries             information
                                                                                 structures            business metrics
                                for health, safety           across enterprise
                                and reliability
                           Source: IBM Institute for Business Value.




                     11   Where there’s smoke …
As our research clearly shows, companies with          Department or site based approaches of
      broader integrated risk management charac-             the past have often been too incremental or
      teristics tend to be well positioned to improve        isolated. Elevating risk management to the
      reliability, resilience and predictability. What are   enterprise level – much like ERP – will enable
      these factors that successful companies have           systematic, enterprisewide continuous improve-
      in common? Our research shows those with               ments in the integration of HSE and beyond.
      effective integrated risk management systems           This broader approach allows the integration
      tend to:                                               of risk mitigation into daily activities across the
      •	 Focus on what risks are important to their          breadth of a company’s lifecycle – and encom-
         company’s success                                   passes the depth of risk, from health and safety
                                                             to product, market and financial. And like ERP    ,
      •	 Create a common business language                   the more you do, the more you will be able to
         across their enterprises through common             do – the culture adapts and the rate of change
         processes and technologies – one that will          accelerates. No doubt, creating integrated
         ultimately reduce complexity                        enterprise risk management is a significant,
      •	 Assign enterprise risk responsibility to the        transformative – and sometimes daunting –
         highest levels of the corporation                   undertaking. But those that succeed often
      •	 Provide the visibility to employees to know         become the industry’s top performers.
         when to act                                         There’s still room at the top. Where do you
      •	 Allow and encourage their people to do the          want to be?
         right thing
      •	 Grow and share lessons learned so that
         their companies and their people can adapt
         as conditions change
      •	 Integrate risk into their forward-looking
         business decisions.




12   IBM Global Business Services
About the authors                                 Penny Koppinger is a Senior Managing
     Steve Edwards is the IBM Global Industry          Consultant and IBM Institute for Business
     Leader for the chemical and petroleum             Value Leader for Chemical, Petroleum and
     industries. He is based in London and can be      Industrial Products. She has worked in
     reached at steve.edwards@uk.ibm.com.              business consulting and industry, focusing
                                                       on the impact of technology on business
     Stephen Williamson is an Associate Partner in     strategy. She has published recent articles
     the IBM Global Business Services Chemicals        on automotive strategies and tactics, such
     and Petroleum Practice. He works with oil         as “Changing lanes for success: Flexible
     majors and chemical companies to improve          automotive business models in times of
     operational processes and business systems.       accelerated change.” She recently received an
     He is currently working with an oil major to      invention award for her first patent submission
     develop and implement a global maintenance        for Component Business Modeling. Penny can
     management system and recently led the            be contacted at pkopping@us.ibm.com.
     development of the IBM point of view on
     safe and reliable operations. Stephen can be      About IBM Global Business Services
     contacted at stephen.l.williamson@uk.ibm.         With business experts in more than 160
     com.                                              countries, IBM Global Business Services
     Jacquie Glass is a Global Industry                provides clients with deep business process
     Consultant for IBM Global Business                and industry expertise across 17 industries,
     Services and has more than 30 years health,       using innovation to identify, create and deliver
     safety and environmental experience in            value faster. We draw on the full breadth of IBM
     manufacturing, construction, nuclear, rail,       capabilities, standing behind our advice to
     utilities, facilities management, upstream        help clients innovate and implement solutions
     offshore and downstream onshore oil and           designed to deliver business outcomes with
     gas, chemical and petroleum processing and        far-reaching impact and sustainable results.
     pharmaceuticals. She has recently focused
     efforts on end-to-end integration of safety and   References
     reliability with business process. Jacquie can    1 BASF Web site. http://www.corporate.basf.
     be contacted at jacquie.glass@uk.ibm.com.           com/en/sustainability/oekologie/?id=V00-
                                                         J9Kk-CbK_bcp2GK
     Michel Anderson in a Partner in the Plant         2 National Institutes of Health Web site. http://
     Operations Practice for IBM Global Business         www.nida.nih.gov/about/organization/
     Services. He has more than 30 years                 DESPR/HSR/da-tre/DeSmetAdaptiveModels.
     experience in designing, building and               html#part2burke
     operating Chemical and Petroleum complexes
     with national and global corporations in
     Europe, the Middle East, Asia and the
     Americas. Additionally, he has worked for
     operating companies and software companies
     that focus on operational excellence programs
     for the Chemical and Petroleum complex.
     He holds a Bachelor of Science degree from
     Auburn University. Michel can be contacted at
     cmanders@us.ibm.com.




13   Where there’s smoke …
© Copyright IBM Corporation 2008

  IBM Global Services
  Route 100
  Somers, NY 10589
  U.S.A.

  Produced in the United States of America
  July 2008
  All Rights Reserved

  IBM, the IBM logo and ibm.com are trademarks
  or registered trademarks of International
  Business Machines Corporation in the United
  States, other countries, or both. If these and
  other IBM trademarked terms are marked
  on their first occurrence in this information
  with a trademark symbol (® or ™), these
  symbols indicate U.S. registered or common
  law trademarks owned by IBM at the time this
  information was published. Such trademarks
  may also be registered or common law
  trademarks in other countries. A current list
  of IBM trademarks is available on the Web at
  “Copyright and trademark information” at
  ibm.com/legal/copytrade.shtml

  Other company, product and service names
  may be trademarks or service marks of others.

  References in this publication to IBM products
  and services do not imply that IBM intends to
  make them available in all countries in which
  IBM operates.




  GBE03074-USEN-00

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IBM Oil| Elevating enterpise risk management for market success

  • 1. IBM Global Business Services IBM Institute for Business Value Chemical and Petroleum Where there’s smoke … Achieving safe and reliable operations with enterprise risk management
  • 2. IBM Institute for Business Value IBM Global Business Services, through the IBM Institute for Business Value, develops fact-based strategic insights for senior executives around critical public and private sector issues. This executive brief is based on an in-depth study by the Institute’s research team. It is part of an ongoing commitment by IBM Global Business Services to provide analysis and viewpoints that help companies realize business value. You may contact the authors or send an e-mail to iibv@us.ibm.com for more information.
  • 3. Where there's smoke … Achieving safe and reliable operations with enterprise risk management By Steve Edwards, Stephen Williamson, Jacquie Glass, Michel Anderson, Penny Koppinger Chemical and petroleum companies today face complex challenges threatening their business, information and people. These risks have traditionally been viewed through a finance or health, safety and environmental (HSE) lens – often too narrowly focused. Companies often undervalue and under invest in end-to-end risk management activities, despite a distinct correlation between enterprise risk management and market success. Elevating risk management to the enterprise level can provide an opportunity to improve business reliability, resilience, and predictability across the board. “The discussion in the board rooms Risk: Taking a wide angle view Seemingly, the only constant in today’s today is whether management and chemical and petroleum (C&P) businesses the Board can “smell the smoke” is change. There is volatility in what is sold, before the fire. Do they have a way where it is sold and to whom. Logistics and operational environments are increasingly to know what the risks are and if complex as companies expand in hostile so, do we have the capabilities to or distant locations. And the infrastructure mitigate that risk?” required to manage it all gets more costly by the day. As a result, companies face a broad – Petroleum company executive spectrum of complex risks threatening their businesses, information and people. The 1 Where there’s smoke …
  • 4. industry has been rocked by a number of and petroleum executives, a distinct corre- catastrophes, ranging from refinery explosions lation exists between more sophisticated to information concealment penalties. Often, risk management and market performance. many of these events can be traced back to Enterprises with broader integrated risk failed business practices, whether they be management characteristics tend to outper- complex environmental impact programs or form others in the chemical and petroleum simply managing behavioral changes as part industries. Admittedly, these numbers must of implementing new standard operating prac- be taken in context of the entire business, tices. but our research shows C&P outperformers have both a greater return on net assets (9.3 Despite the increasing exposure to risk events, percent versus 7 percent), as well as a higher .9 many companies view risk management as compound annual growth rate (18.7 percent primarily a finance or health, safety and envi- versus 16 percent). ronmental (HSE) problem. And, consequently, C&P companies tend to treat risk as a “cost Like similar past evolutions – Material center” and undervalue or under invest in inte- Requirements Planning (MRP) to Enterprise grated risk management practices. Resource Planning (ERP), for example, or order management to Customer Relationship Yet, according to a recent survey by the IBM Management (CRM) – the move to enterprise Institute for Business Value, which included risk management has the potential to posi- more than 100 in-depth interviews of chemical tion companies to better manage their risk exposure. 22 IBM Global Business Services IBM Global Business Services
  • 5. Where there's smoke … Achieving safe and reliable operations with enterprise risk management Managing enterprise risk: execution interviewed in our survey indicated a substan- lags behind need tial gap exists between the desire of their organizations to comprehensively manage risk “In the past, we have not had and their ability to execute. Gaps are greatest a clear picture of our operating in the study participants’ ability to provide the risk envelope. We did not have a infrastructure for risk management, as well as in the ability to manage risk to desired levels holistic risk framework with the (see Figure 1). It appears that, while organiza- relevant limits and culture. The tions rate themselves highly in HSE expertise question for us going forward is (highest in fact), the largest gap centers on their ability to drive continuous improvement more about the focus of the orga- in this area, which is hindered by the lack of nization rather than what are our information integration. unknowns.” Certainly, a major reason for the gap is that – Petroleum company executive risk management has been a lower priority in the already overloaded executive agenda than Over half of the C&P companies we surveyed other issues. While a large number of respon- have encountered high-risk events since 2005. dents to our study were concerned about And despite an industry-wide depth of knowl- such issues as regulatory compliance, perfor- edge and expertise in safety, less than one mance measurement and cost reduction, only third considered themselves prepared. This is 25 percent of top executives surveyed consid- hardly surprising, given the fact that executives ered managing enterprise risk to be highly important (see Figure 2). FIGURE 1. The gap between C&P organizations’ desire to manage risk and their ability to execute. Gaps in ability Driving integration of information across to provide the 3.15 3.82 Performance the enterprise infrastructure for Importance risk, performance Continuous process improvement / business improvement 3.42 Gap 4.07 and HSE Supporting / managing / mitigating 3.94 Gaps in ability 3.39 enterprise risk to manage risk, performance, and Measuring / monitoring business 3.77 4.23 HSE to desired performance levels Health, Safety, Environmental (HSE) - 4.09 4.64 operations 3.0 3.5 4.0 4.5 5.0 Source: IBM Institute for Business Value. 3 Where there’s smoke …
  • 6. FIGURE 2. Managing risk and maintaining the required infrastructure have been lower priorities in the C&P Risk management executive agenda. entails delivering Percent of “highly important” responses Regulatory compliance 54% business objectives Measure/monitor business performance/compliance 40% without surprise. and internal controls Driving cost reduction 35% Importance Continuous improvement 33% Develop people 33% Manage/mitigate risk 25% Drive integration of information cross-enterprise 20% Source: IBM Institute for Business Value. Elevating risk to the enterprise level ronment, C&P companies may look to develop specific elements to manage those risks that “Our sustainability board repre- threaten their physical or business assets. sents all businesses and functions Each is best accomplished, we believe, within within the company. They define an enterprisewide risk management frame- work. These include: the sustainability strategy with • Beyond the traditional: Creating a broader specific improvement objectives. focus for risk management entails devel- This is combined with the group oping an expanded and prioritized definition risk management process where of risk that goes beyond the traditional financial and HSE standards. each major function identifies • Insight to risk: Gaining insight into potential risk factors to be reviewed and risks requires cross-enterprise standard- monitored.” ization and convergence of risk and – Chemical company executive performance. • The risk aware culture: Establishing a Risk management entails delivering business corporate culture conducive to enterprise objectives – without surprises – to the enter- risk management requires fostering an prise, shareholders and stakeholders through environment of risk awareness and empow- the day-to-day execution of safe and reliable erment to act. operations. In today’s complex business envi- 4 IBM Global Business Services
  • 7. Beyond the traditional threat, two-thirds of our respondents identified non-traditional risks such as environmental, “Risk is not a once-per-year exer- reputational or key skill shortages. cise, but part of the overall busi- By recognizing these emerging nontraditional ness strategy. We look at enterprise risks and incorporating them, along with tradi- risk through a number of different tional risks, into their strategic and operational lenses: external stakeholder, board, planning, organizations can build more resil- iency into the way they operate. To facilitate corporate management, business this, we believe C&P companies should: management. This helps to catch • Identify risk hot spots risks that we might otherwise miss. • Prioritize risks based on potential impact For example, the business units do • Incorporate high-priority risk into planning. not look at reputational risk.” Identify risk hot spots – Chemical company executive Risk hot spots can be identified by their It is important for executives to accurately impact on the business value drivers of each assess the risks their companies face. individual company or industry. For example, Typically, many companies have placed heavy revenue growth in the upstream oil and gas emphasis on managing traditional risks, such industry might be impacted by production as liquidity, compliance (regulatory, financial growth, the price of crude oil or the U.S. reporting), credit and fraud. Although risk exchange rate. For the chemical industry, management practices tend to focus on these risk hot spots affecting revenue growth might traditional aspects, our respondents noted include product pricing, new product devel- an increasing emphasis on non-traditional opment or production growth. Abandonment risks (see Figure 3). In fact, when asked to rates may be critical to oil and gas profit identify emerging risks that pose a significant margins, and geopolitical problems may cause the cost of capital to increase for any industry. FIGURE 3. Contribution to risk management by C&P executives. Percent Liquidity risk 75 17 6 2 Compliance risk including financial reporting risk 72 18 7 2 Traditional 19 Credit and fraud risk 67 21 8 4 IT risk 21 42 24 13 Market risk 22 39 28 11 Non-financial: Reputational risk 16 42 28 14 Operational Episodic/catastrophic risk 15 32 28 25 and Technology risk /operational 9 45 27 18 environmental risk Supply chain disruptions 6 38 36 21 Fully Partially Ad hoc contributor Don’t know Source: IBM Institute for Business Value. 5 Where there’s smoke …
  • 8. Risk hot spots should Prioritize risks based on potential impact Incorporate high-priority risk into planning It is not cost effective to mitigate every risk, Once potential risk events are prioritized, C&P be evaluated according so prioritization is key. C&P companies can companies can then begin working on miti- to their impact on key look to evaluate risk hot spots based on their gation strategies. As one executive said, “We business drivers. potential impact to key business drivers, identify risk as what keeps you up at night and such as return on net assets (RONA). The what would keep you from meeting your busi- correlations between risk types and possible ness objectives. The risk owners are identified, consequences can be evaluated and under- mitigation steps are taken, and then reviewed stood. Companies can identify and segment as appropriate by the executive committee.” risks according to likelihood and impact. The Mitigation strategies drive the necessary intersection of high impact and high prob- measurements and monitoring required (see ability, for example, may signal a risk requiring Figure 4). Businesses should look toward immediate action. Others might be deemed as incorporating these metrics into their day to usually safe, those that could become poten- day activities and overall plan. Where enter- tial problem areas, and, finally, those that, while prise risk management focuses on risk, not likely to occur, could have catastrophic merging risk and performance creates metrics impact on the company. that strive to manage both risk and operations. Combined analyses of these metrics can drive informed decisions based on business perfor- mance. FIGURE 4. With potential risk events prioritized, mitigation strategies can be identified (illustrative). Value drivers Risk events Mitigation strategies Optimize price Process control and negotiation process Discharges and emissions Optimize price, HH reliability cost, quality Optimize customer Maximize quality and product mix consistency Minimize flow Introduce higher value Energy management/ material costs products Environmental compliance Flow materials costs Maximize flow Minimize energy Environmental stewardship material yield acquisition price Minimize energy HH Optimize energy use costs Distribution safety Vendor management Minimize product Minimize logistics Variable costs re-work prices Optimize logistics Optimize logistics HH costs Predictive maintenance networks Maintenance/Reliability Maximize on-stream HH Reduce unscheduled strategies time downtime Return on net assets Reduce scheduled (RONA) Maximize utilization downtime Process control/ Asset safety Increase overall Push units against HH Performance monitoring effective capacity constraints Optimize working Reduce process capital variability Procedures/competence/ Fixed costs Workforce safety Maximize staff reliability productivity H/H = high value, high risk Source: IBM Institute for Business Value. 6 IBM Global Business Services
  • 9. Case study: Insight to risk BASF and process risk management1 BASF uses several enterprisewide tools and “We need to change the culture methods to manage its risk – from product so that management information environmental impact to emergency response. is regarded as a corporate asset As the company develops products, it uses a and then put in place the standard process risk management system that incorpo- rates an eco-friendly analysis framework. The processes to collect it” BASF Eco-Efficiency Analysis is a tool to evaluate – Petroleum company executive which future products and processes to pursue. The company can evaluate the products based To manage the broader definition of enter- on both cost and environmental impact over prisewide risk – encompassing HSE, the entire product lifecycle. The model uses reputational risk, product risk and others – an analysis that includes land use, energy and requires underlying integration capabilities. material consumption, hazard or risk potential, An enterprisewide infrastructure of standard toxicity and emissions. Each product is analyzed business practices and information allows against potential alternatives to select the best monitoring of risks and provides guidance for normalized cost and environmental impact the necessary actions when a situation arises. alternative. In our study, outperforming companies were a A recent addition to the BASF process includes third more likely to have standard processes, SEEBALANCE, what the company calls a “cradle global process ownership and global informa- to grave, costs, and social aspects” compre- tion standards. And they were twice as likely hensive method to monitor sustainability. Working to have global processes in place. These with several universities, BASF is incorporating elements, recognized as important by outper- societal impacts into its analysis to create a three formers, make up what we term integrated risk dimensional model of cost, environmental and management. societal impact analysis. The societal leg of the tool considers areas such as working conditions, According to our study, C&P companies international community (e.g. child labor), future understand the need for an integrated generations, consumers, and local and national infrastructure to support risk management community impacts. operations, but, surprisingly, only 1 percent On the operation side of the business, BASF of executives believe they are currently employs an emergency response management managing risk in an integrated environment. system that encompasses its own facilities, The vast majority of executives do believe, subsidiaries and joint ventures, as well as its however, that while building an integrated suppliers, customers and neighboring cities infrastructure is difficult, it must become a top in which the company operates. BASF uses a priority for their companies. And they know five-step review system to prevent plant disasters that obstacles stand in the way. such as fires or chemical leaks. The process considers the HSE aspects of how plants are designed and operated. The BASF risk matrix is used to assess potential hazards and classify potential risks according to their impact and estimated frequency. 7 Where there’s smoke …
  • 10. Barriers to the integration of risk management Establish global, cross-enterprise are significant. In fact, three of the top four standards barriers identified by our study respondents Process ownership drives common processes are tied to global standardization of processes, across large organizations. Formal safety prac- technologies or information (see Figure 5). tices should be established, for example, with broadly communicated performance expecta- To overcome these barriers and provide insight tions, to enable the analysis of safety across into potential risk, companies should look to the enterprise. create a systemwide view of integrated risk management across the entire enterprise, Almost half of companies we surveyed have built on standards and merging a balance of no enforced global standards or do not think risk and performance into daily activities. Key they are necessary. But when asked to assess actions to providing risk insight are: the benefits of an integrated infrastructure, our respondents identified greater efficiency • Establish global, cross-enterprise standards through economies of scale (42 percent), through process ownership reduced cycle time for decisions (38 percent), • Simplify enabling systems and organiza- increased collaboration (31 percent), better tional structures return on assets (27 percent) and increased • Formalize risk management activities to ability to respond to risk events (25 percent). close performance gaps. Additional benefits identified included increased resiliency, effective leveraging of global human assets, continuous business transformation and enhancement of customer experience. FIGURE 5. Barriers to integration of risk management are significant – with three of the top four tied to global standardization. Percent of top 2 responses Culture (e.g., corporate culture, resistance to change, 46% lack of executive sponsorship) Process (e.g., lack of standardization) 35% Enabling technology (e.g., lack of risk platform/tools) 28% Data (e.g., lack of standards, quality, availability) 27% Organization (e.g., governance, infrastructure, business conflicts) 25% Access/process controls (e.g.,, not adequately 8% embedded in risk systems) Financial (e.g., lack of capital, no budget committed) 7% Source: IBM Institute for Business Value. 8 IBM Global Business Services
  • 11. Enterprisewide standards Simplify enabling systems and Formalize risk management activities to organizations close performance gaps increase ability to Not only do standard processes, ownership Reducing complexity then allows for better simplify systems and and information create a common busi- management of risk to close performance organizational structures. ness language, they simplify the resulting gaps. Once there is a common business world around them. Enterprisewide process language and, wherever possible, a simpli- and data standards increase the ability to fied underlying infrastructure, increasingly simplify systems and organizational structures. formalized risk management activities can be Technologies and the associated delivery implemented. Tools like predictive analyses models help maintain global standards while or embedded process controls become providing greater flexibility and speed to adapt common. And as Figure 6 shows, C&P outper- to change. The integrated risk management forming companies are much more likely to respondents were 2.5 times more likely to have use formal risk management techniques than simplified their operations infrastructure than under performers. non-integrated companies in the areas of: fewer enterprise resource planning instances Merging performance and risk management or data warehouses, reduced the number of as part of daily operations enables compa- other supporting applications, encouraged nies to prioritize risk within the context of the the use of shared services for repetitive or company’s overall key performance indicators. transactional activities, provided centers of It combines risk analyses into a single defini- excellence for decision support and created tion of performance and drives intelligent, the opportunity for greater focus on core busi- informed business decisions based on those ness performance. business performance indicators. Insight into risk provides the visibility to act when warranted. FIGURE 6. C&P outperformers are more likely to formalize and integrate risk processes into their businesses. Percent Formal risk ID institutionalized within organization’s 8 15 35 responsibilities Routine management monitor/report of risk factors 10 18 35 19 Specific risk thresholds (e.g., formal triggers) 3 14 28 Historical compare of KRI and KPI (variance) 5 15 24 Risk-adjusted forecast and plan 4 7 24 Economic capital and allocation 2 7 22 Predictive analytics/modelling for measuring and monitoring risk 3 11 19 Access/process controls fully embedded in risk systems 1 5 18 Share risk data with value network 1 4 12 We don’t have a formalized risk framework 2 4 4 Underperformer Middle performer Outperformer Source: IBM Institute for Business Value. 9 Where there’s smoke …
  • 12. The risk aware culture Orchestrating and communicating risk management from the top “Our plan is to evolve to full board As companies elevate risk management to accountability. The chief risk officer the enterprise level and combine risk and has a direct line to both the CFO performance metrics, they have an oppor- tunity to push accountability for action and and the board chairman.” overall direction up the corporate ladder. In “People tend to chase profit over fact, our survey shows that “C”-level execu- tives in outperforming companies are 83 safety, giving the wrong messages percent more likely to consider themselves to operations.” the owners of risk as a part of their leadership – Chemical products and services company role, compared with 64 percent of par and executive underperformers. Companies pushing risk responsibility to the top levels of the corpora- Once employees have the visibility to act in a tion sometimes assign a C-level executive, risk situation, how can a company make sure create a strategic team of executives led by a people make the best choices? What causes CFO or COO, or create a new chief risk officer an experienced person to ignore a safety role to lead enterprise risk management. practice “just this once?” Despite the advan- Top leadership should assume the role of chal- tages of enterprisewide risk management, lenging and prioritizing the risk management most executives we interviewed recognize that plan on a regular basis. Top executives can act numerous people-related challenges stand in as leaders between the board level to middle the way of implementation. Prominent among management to communicate the enterprise’s those identified are the overall culture of the official position on risk appetite and toler- company, resistance to change and lack of ance. As these areas are resolved, companies executive sponsorship. should make sure appropriate resources are Executives in risk management leadership allocated and progress is measured regularly. roles are critical to the success of managing enterprise risk and must be both aware of the Creating an adaptive organizational model Once defined, risk behaviors need to be risk environment and empower employees managed and adapted as conditions change to act. Companies promoting empowerment over time. Companies need to create a should orchestrate and communicate risk common, yet flexible approach to match management from the top and create an specific situations and adapt to various adaptive organizational model. cultures and areas within the business. Linkages in the various aspects of human behavior can be characterized by a causal model of organizational learning. (such as 10 IBM Global Business Services
  • 13. As enterprise risk Burke-Litwin). System views capture cultural Looking Forward: How to anticipate management becomes elements such as strategy, communication, rather than react leadership, empowerment, motivation and more sophisticated, others to guide organizational analysis and “We are very opportunistic in com- risk and performance adoption. 2 bining compliance with profits and converge. capital planning and consider our Using a common framework linked to performance metrics provides quantifiable approach a best practice.” organizational information and trends to – Petroleum company executive evaluate risk decision making and enhance corporate learning. It can enable identifica- Creating a forward-looking risk management tion, for instance, of why people at one refinery approach – one that anticipates risk rather approach safety differently to another. Do their than reacting to it – requires a dedicated managers set a different example? Are they approach that factors where your company from a different legacy business looking at currently stands in the process with where you safety in a different way? Have they interpreted want it to go (see Figure 7). Most companies the mission and strategy differently? initially focus on regulatory compliance, the price of entry for any industry. As they become People require normalization of behaviors to 35 25 adept at standardizing practices, they can reduce variability and, therefore, risk. The key then move to the next phase of simplifying element is to create and maintain a risk aware- operations. As enterprise risk management ness culture and environment that eliminates becomes increasingly sophisticated, risk variability of results wherever possible. and performance converge to drive deci- sion making. And last, the knowledge of risks acquired can then be used to make forward- looking business decisions. FIGURE 7. The risk management value curve: a shift from cost to growth based business decisions. Sustainable growth Maximized Performance-based efficiency decisions Standard practices Integrates risk Aligns risk into forward Simplifies the Compliance performance via looking business Standardizes company’s convergence with decisions business processes, technologies overall business Adheres to laws processes and and organization objectives and in the countries information structures business metrics for health, safety across enterprise and reliability Source: IBM Institute for Business Value. 11 Where there’s smoke …
  • 14. As our research clearly shows, companies with Department or site based approaches of broader integrated risk management charac- the past have often been too incremental or teristics tend to be well positioned to improve isolated. Elevating risk management to the reliability, resilience and predictability. What are enterprise level – much like ERP – will enable these factors that successful companies have systematic, enterprisewide continuous improve- in common? Our research shows those with ments in the integration of HSE and beyond. effective integrated risk management systems This broader approach allows the integration tend to: of risk mitigation into daily activities across the • Focus on what risks are important to their breadth of a company’s lifecycle – and encom- company’s success passes the depth of risk, from health and safety to product, market and financial. And like ERP , • Create a common business language the more you do, the more you will be able to across their enterprises through common do – the culture adapts and the rate of change processes and technologies – one that will accelerates. No doubt, creating integrated ultimately reduce complexity enterprise risk management is a significant, • Assign enterprise risk responsibility to the transformative – and sometimes daunting – highest levels of the corporation undertaking. But those that succeed often • Provide the visibility to employees to know become the industry’s top performers. when to act There’s still room at the top. Where do you • Allow and encourage their people to do the want to be? right thing • Grow and share lessons learned so that their companies and their people can adapt as conditions change • Integrate risk into their forward-looking business decisions. 12 IBM Global Business Services
  • 15. About the authors Penny Koppinger is a Senior Managing Steve Edwards is the IBM Global Industry Consultant and IBM Institute for Business Leader for the chemical and petroleum Value Leader for Chemical, Petroleum and industries. He is based in London and can be Industrial Products. She has worked in reached at steve.edwards@uk.ibm.com. business consulting and industry, focusing on the impact of technology on business Stephen Williamson is an Associate Partner in strategy. She has published recent articles the IBM Global Business Services Chemicals on automotive strategies and tactics, such and Petroleum Practice. He works with oil as “Changing lanes for success: Flexible majors and chemical companies to improve automotive business models in times of operational processes and business systems. accelerated change.” She recently received an He is currently working with an oil major to invention award for her first patent submission develop and implement a global maintenance for Component Business Modeling. Penny can management system and recently led the be contacted at pkopping@us.ibm.com. development of the IBM point of view on safe and reliable operations. Stephen can be About IBM Global Business Services contacted at stephen.l.williamson@uk.ibm. With business experts in more than 160 com. countries, IBM Global Business Services Jacquie Glass is a Global Industry provides clients with deep business process Consultant for IBM Global Business and industry expertise across 17 industries, Services and has more than 30 years health, using innovation to identify, create and deliver safety and environmental experience in value faster. We draw on the full breadth of IBM manufacturing, construction, nuclear, rail, capabilities, standing behind our advice to utilities, facilities management, upstream help clients innovate and implement solutions offshore and downstream onshore oil and designed to deliver business outcomes with gas, chemical and petroleum processing and far-reaching impact and sustainable results. pharmaceuticals. She has recently focused efforts on end-to-end integration of safety and References reliability with business process. Jacquie can 1 BASF Web site. http://www.corporate.basf. be contacted at jacquie.glass@uk.ibm.com. com/en/sustainability/oekologie/?id=V00- J9Kk-CbK_bcp2GK Michel Anderson in a Partner in the Plant 2 National Institutes of Health Web site. http:// Operations Practice for IBM Global Business www.nida.nih.gov/about/organization/ Services. He has more than 30 years DESPR/HSR/da-tre/DeSmetAdaptiveModels. experience in designing, building and html#part2burke operating Chemical and Petroleum complexes with national and global corporations in Europe, the Middle East, Asia and the Americas. Additionally, he has worked for operating companies and software companies that focus on operational excellence programs for the Chemical and Petroleum complex. He holds a Bachelor of Science degree from Auburn University. Michel can be contacted at cmanders@us.ibm.com. 13 Where there’s smoke …
  • 16. © Copyright IBM Corporation 2008 IBM Global Services Route 100 Somers, NY 10589 U.S.A. Produced in the United States of America July 2008 All Rights Reserved IBM, the IBM logo and ibm.com are trademarks or registered trademarks of International Business Machines Corporation in the United States, other countries, or both. If these and other IBM trademarked terms are marked on their first occurrence in this information with a trademark symbol (® or ™), these symbols indicate U.S. registered or common law trademarks owned by IBM at the time this information was published. Such trademarks may also be registered or common law trademarks in other countries. A current list of IBM trademarks is available on the Web at “Copyright and trademark information” at ibm.com/legal/copytrade.shtml Other company, product and service names may be trademarks or service marks of others. References in this publication to IBM products and services do not imply that IBM intends to make them available in all countries in which IBM operates. GBE03074-USEN-00