2. Habit 3: Put First Things First
Hui Ser & Siva
Strategic Project Management Office
Friday, 15th April 2016

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Put First Things First
STRATEGIC PROJECT MANAGEMENT OFFICE

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Procrastination
• 3 Reasons of Procrastination
• 3 steps to overcome
Procrastination
Recommended Reading:
• Procrastination: Why You Do It,
What To Do About It NOW by
Jane B. Burka & Lenora M.
Yuen.
STRATEGIC PROJECT MANAGEMENT OFFICE
Overcoming Procrastination:
Manage Your Time. Get It All Done.

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Put First Things First
PRIORITIZATION
FOCUS
DISCIPLINE
INTEGRITY
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• H1: You are the creator
• H2: Mental creation
• H3: Physical creation
• Effective self-management
– 4 principles/practices

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Focus on Your Highest Priorities
• Focus and spend more time on
the quadrant 2 when need to
be highly effective people.
• If something is important, it
contributes to your mission,
your values, your high priority
goals.
• If we don’t have a clear idea of
what’s important, we are easily
diverted into responding to the
merely urgent
STRATEGIC PROJECT MANAGEMENT OFFICE
The Time Matrix®
Quadrant of
Leadership
*Time Management Fundamentals:
Achieving Your Highest Priorities

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• Q3 and Q4 which are
unimportant need to be
eliminated.
• Many people spend time in
Quadrant 3 thinking it is in
Quadrant 1. Hence they reacting
to these quadrant assuming they
are also important.
• So Quadrant 3 and 4 need to be
eliminated from your schedule
first of all
Eliminate the Unimportant
(Prioritize)
STRATEGIC PROJECT MANAGEMENT OFFICE
The Time Matrix®
Time Robber/Waste

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• Effective people plan every
week before the week begin.
• Schedule your priorities and
this best done in the context
of the week.
• Below steps to do the plan:
1) Connect your goals, mission and
roles
2) Schedule the most important
first
3) Schedule the least important
Plan Every Week (Discipline)
STRATEGIC PROJECT MANAGEMENT OFFICE

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• As you go through your week, there
will definitely times when your
integrity will be placed on the line.
• The urgent but unimportant
priorities of other people in
Quadrant 3 or the pleasure of
escaping to Quadrant 4 will
threaten to overpower the
important Quadrant 2 activities you
have planned.
• Use your independent will and
maintain your integrity to the truly
important.
Stay True in the Moment of
Choice (Integrity)
STRATEGIC PROJECT MANAGEMENT OFFICE

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Put First Things First
(Practice Card)

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STRATEGIC PROJECT MANAGEMENT OFFICE
Put First Things First
Thank You!