This document discusses how cloud platforms can improve project management, communication, and collaboration. It describes trends impacting the world of projects like increased project-based work, knowledge sharing, and new generations entering the workforce. It outlines how different stakeholders like project managers, organizations, and external partners could benefit from features of a cloud-based project portal, such as lower costs, improved communication, and real-time access to project information. Examples are given of current issues that could be addressed by moving projects to centralized cloud applications and services.

1. | 01-08-2011 | AC E&U
01-08-2011
Your business technologists. Powering progress © Confidential
PM in the Cloud
Improve
- Project management
- Project communicatie
- Project informatie
- Project collaboratie
With an Online Platform as your Single Gateway

2. | 01-08-2011 | AC E&U
Trends impacting the World of Projects
2
Project
Management
Projects & Organization
Increase in % of working in
projects in organizations
Knowledge Economy
Teambased collaboration with
changing, temporary, knowled
ge intensive roles
Technology
Has become the driver of
work, instead of the being
a facilitator
Complexity Project Environment
Globalization, speed of
change, overorganized companies
New Way of Working
Changes in the way people
work in projects, virtually
organized
New Generation of People
Internet and Social Media shaped the new
generation Project Members
Open Innovation
Open all knowledge and
intelligence to improve and
innovate interactively
Open Source & On Demand
SaaS and Open Source solutions
increase the options to get on-
Demand what is required
World of Projects

3. | 01-08-2011 | AC E&U
New Generation of People in Projects
3
“I am interested in Technology and have an experimental attitude”
“I want to stay in touch with other people, any moment of the day”
“I share information and ideas in a 2-way communication”
“I am visual minded, and like colours, images and videos”
“I have a mentality of doing and fixing things right away”

4. | 01-08-2011 | AC E&U
Different Target Groups in a Project
4
» Each Targetgroup can benefit separately
from cloud opportunities, or integral
Improve Project Management & Collaboration
PM, PMO, PM Team
Improve Project Information & Communication
Private Project Environment
Improve Project Communication
Public Project Environment
Get the Benefits, separately of integral

5. | 01-08-2011 | AC E&U
Project Management, PMO and Project Team
5
Target Group, roles like …
• Project Managers
• Program Managers
• PMO
• Implementation Managers
• Project Members
The core people of the Project
Performing activities like …
• Planning & forecasting
• Budget & expenses
• Risk management
• Resource management
• Document management
How to benefit from the Cloud?

6. | 01-08-2011 | AC E&U
Issues & Benefits
6
Project Management, PMO and Project Team
Do you recognize some of these issues?
• Insufficient alignment of people’s activities
with planning from PM
• Difficult to collaborate due to missing tools
• Interaction options between various layers
in the project low
• External people face difficulties to
onboard quickly
• Lack of real-time project information
• Risks and issues are not properly shared
and mitigated
• Delay in decision-making due to
incomplete steering information
• PM has difficulties to track and monitor
progress of project
• Cost reduction in project not optimal
managed due to other priorities
• Documents are not stored in 1 central
place, not up-to-date and not structured
FINANCIAL ORGANIZATION
INFORMATION COLLABORATION
ISSUES BENEFITS
Lower Cost
More Commitment
Better Transparancy
Improved
Collaboration
Reduced Leadtime
Better Decision-
making
Increased Agility
Higher Quality
Increase Project Effectiveness

7. | 01-08-2011 | AC E&U
Transfer your project to the Cloud
7
An indicative example
X
Portal
PM ToolAS-IS TO-BE
• No IT-worries
• Connecting in- and external Users
Cloud
Application
Cloud
Application
Cloud
Application
Cloud
Application
Cloud
Application
Cloud
Application

8. | 01-08-2011 | AC E&U
Organization & Environment
8
Target Group
• End-users
• Employees in the company (non end-users)
• Stakeholders
• Suppliers
• Public
The people around the project, with influence on the results of the Project
Performing activities like …
• Accepting project results
• Decision-making
• Reviewing & Rating
• Consulting
• Communication
How to benefit from the Cloud?

9. | 01-08-2011 | AC E&U
Issues & Benefits
9
Organization & Environment
Do you recognize some of these issues?
• Difficulties to communicate and interact
with specific target groups in various
locations
• Who is who in a large project
• Social media is not used for creating a
positive effect for the project
• High communication cost
• Overload of email to be sure that
everybody has the right information
• Suppliers are receiving not enough
information, or too much
• Councils and unions are putting pressure
on business to receive information
• People in organization have question
marks about the project (status)
• People in organization are not able to
share their knowledge and ideas
FINANCIAL ORGANIZATION
INFORMATION COLLABORATION
ISSUES BENEFITS
Lower
Communication Cost
Higher Satisfaction
Better connected
players/units
More
Innovation
More Efficiency
More Actual
Better Knowledge
& Idea Sharing
More Target-group
specific
Improve Change and Acceptance

10. | 01-08-2011 | AC E&U
The Cloud will empower your Project
10
An indicative example
AS-IS TO-BE
• Despite lots of email an incompleteness of
information
• No direct information contact between local
users/people
• Power of social media not used
PROJECT PROJECT
• Cloud is central place for communication,
information and collaboration
• Information targeting mad easy
• Information sharing is stimulated

11. | 01-08-2011 | AC E&U
Cloud features, available in a ProjectPortal offered by Atos
11

12. | 01-08-2011 | AC E&U
Your business technologists. Powering progress
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