The way we work today is vastly different that 10 years ago. Mobile, Cloud, Social Networking shape the way we work today. Yet, many collaboration tools stuck in 1990s decade. POT is a new model that embraces these changes and take the productiviity into a new level.

1. Boosting Team Productivity By Getting Them Addicted To POT Andy Harjanto, Founder Gestone.com

2. It’s the end of 2010

3. The way we work is vastly different than 10years ago We must adapt to be much more productive

4. Before we talk about POT Let’s talk about how we get here

5. Shift Happens 3shifts that shape how we work today

6. 6years ago, these companies didn’t even exist

7. Today, we spend a great deal of time on those services at Home at Work On the Go

8. A Waste of Time? Yes, but not entirely Getting relevant news from others What others say about your products Communicatedirectly with customers

9. Shift #1 Your Customers, Companies, Co-Workers, Friends, Family are hanging out on social networking sites

10. Cloud & Mobile also GREATLY SHAPE THE WAY WE WORK TODAY

11. These products didn’t exist a few years ago…

12. App Store changed the game how mobile apps are distributed 2008 300,000 Apps 7 billion downloads

13. Since then, hundreds of thousand mobile apps have been created democratize mobile app developments

14. those apps are accessing services in the cloud

15. … more and more apps are accessing your business data in the cloud

16. Cloud Computing 148Billion Business in 2014 -Gartner Group An IT solution that can deliver functionality - less expensively and with more agility “ Learn more - http://slidesha.re/70AA5A

17. Shift #2 Mobile & Cloudare integral part of business, collaboration even much more in the near future email is no longer the only mobile business app

18. Global Financial Meltdown 2008 makes companies rethink…

19. How to do More With Less? much

20. Smallerwork force More work Outsource different parts of the world Creative ways to control costs

21. More knowledge is sharedover the web, and tools and technology are more advanced…

22. The cost of producing Goods and Services is dramatically lower

23. Example, It’s10x cheaper today to start an Internet startups then in 2000

24. Shift #3 At work, you’re likely to work in asmallerteam size, shorterproject duration, jugglingbetween tasks with your team members work in diverse locations.

25. Let’s recap

26. Things that shape we work 5 for the past 10 years Social network and media are part of our daily live at home and at work 1 Mobile and Cloud Service increasingly play important role in productivity 2 Do more with less. Smaller team size, more work, shorter project 3

27. So with these changes, how do they affect us?

28. We live in a flood of information Web + Email IM/Chat Texting 2000 Voice Mail 2010

29. We’re so addicted to information, latest updates on love ones, what’s going on in the world

30. …pictures say it all Photos credits: from Windows Phone 7 Ad

31. Our brain is now wired for constant interruptions

32. But…., why is feedfrom social network sites consumed effortlessly? while business messages aren’t?

33. Let’s look at their keyingredients WHY IS SO ADDICTIVE ?

34. Short Messages THEY ARE EASIER TO DIGEST

35. Share and Participate LOW FRICTION EFFORT TO INCREASES PARTICIPATIONS AND VIRALITIES

36. Consume/Produce in Fragments NOTES, PICTURES, DRAWINGS, QUESTIONARE

37. Real Time Update WE WANT UP TO THE MINUTE INFO

38. But wait…, Working in a team is not as simple as sending short messages or posting pictures, isn’t it?

40. What has been done?

41. Who involves in this project?

42. What is the deadline?

43. What are their roles and your role?

45. How does POT relate what we’ve discussed so far? POT’s Foundation REAL TIME Modern Social Network Communication SHORT MESSAGE LOW FRICTION UX FRAGMENT MOBILE SOCIAL

46. How does POT relate what we’ve discussed so far? Desire Result - Productivity Booster Working together as a team with common goals POT REAL TIME Modern Social Network Communication SHORT MESSAGE LOW FRICTION UX FRAGMENT MOBILE SOCIAL

47. the sauce P O T Progress Ownership Transparency

48. P Progress

49. Frequent Little Wins makes you and your team happierthan A Rare Big Win

50. Slice any team task into a 7 day or less work item

51. When it is activated, the team has 7days or less to complete the task

52. The 7 day duration forces your team to write Specific, meaningful and achievable tasks, but avoid assigning trivial tasks

53. Get rid the team debate over Time Estimate and Priority

54. It is pretty binary – it is either ActiveOr Not

55. And Follow this simple process

56. Every member of your team can create a task which will be automatically placed in “Inactive/Backlog” bucket

59. Let’s forget about writinga weekly status report

60. Up to minute project and user activities should be available to everyone

61. and no longer do we need to collaborate in long documents or long emails

62. We can collaboratein fragments

63. Put it together Short Positive Goal For A Task PROGRESS Owner If it is activated, it has a due date Stream of updates

64. Ownership O

65. The surprising truth about what motivatesus -Dan Pink http://www.youtube.com/watch?v=u6XAPnuFjJc

66. Be CEO of something One CEO at any given time at a given task I am the CEO of this work item for next 3 days

67. AvoidComplexDecision Process Let owner (with help of others) decide majority of decisions are reversible decisions

68. and inspire your team the culture of…

69. veni, vidi, vici

70. Let’s translates it into a contemporary interpretation…

71. I see the problem I own the problem I solve the problem

72. How? Follow these simple steps

73. In your 30minute daily, as work item gets activated, assign 1 owner

74. Change Ownership Team relies on you as the owner to deliver results on time. If you can’t deliver, pass thebaton as early as possible

76. Ownership can be transferred to other

77. Simplified Decision Process

79. Online Users Are Used To Transparenciesfor Years

80. Instant Notifications Always Up to date Self-Reporting Breaking News Help Others Low cost distribution Transparency has benefits Immediate Feedback Knowledge Sharing Engaging Quick Answers Mobility

81. Imagine transparencies happens in the work place Everyone knows what others are working on at any time Less Meetings More participations Compliment work well done Knowledge Sharing Decisions being made

82. However Transparency is a foreign concept in workplace

83. Privacy &Security are the biggest reasons

84. As more of your customers, partners, suppliers, contractors are moving to the cloud Company must find the right balance

85. Rethink the Security Model TODAY: Once a person is in the network, all resources (files, directory) potentially are exposed Customers ? ? Contractor

86. Transparency with Privacy We envision a workspace where everybody can freely contribute and have access to resources only that are relevant to their project or work ”

87. Workspace Anatomy Each workspace can enforce its own security policy A small team is working on a project Files Sync to company’s DB Standalone DB Resources created, consumed only the ones related to the project Cloud based, make it easier to collaborate with customers, partners on any device, any time

88. The New Ecosystem Everyone can now freely to collaborate in workspaces he’s a part of Customers Workspace A Workspace B Company Network Supplier

89. Put it together Members of this project TRANSPARENCY Workspace/ Project Owner

90. In closing, Let’s look at a day of a team with POT

91. Start of the day Let team get their online fix

93. Activate work items

95. At the end of the day Team celebrates work items completed Relax, Play, and Have Fun

96. Next time, you hear: “My team sucks” Tell them: “Quick, get them addicted to POT”

97. This presentation is sponsored by GET STUFF DONE gestone http://www.gestone.com For more tips and tricks to get things done in a team, “Like” this page http://on.fb.me/gestone