This is a summary of Module 5 - Designing Documents Slides and Screens taken from Locker's Business Communication - Building Critical Skills.

1. Designing Documents
Slides & Screens
Galih

2. Kenken Kabare
Priben kabare Yok opo kabare rek
Piye kabare
Gimane kabarnye
Napa habar
Narai kabar
Pohaba
Ba a kabarnyo
Apa kareba
Au haba
Kumaha kabarna
Hadia duria
Kyapa habar pian
Adaho niamu
Apa Kabar?

3. The
Speaker
@galih_baskoro
West Java Province, Indonesia
After graduated from Diponegoro University in 2008,
@galih_baskoro joined PT PLN (Persero) and worked for
Adipala CFSPP Project as a Project Management Group
Staff. Currently, he works as an Assistant Engineer of
Procurement Control, and a Gajah Mada University
Postgraduate student.
Have interest in Strategic Planning, Risk Mgt., Supply
Chain Mgt., and Asset Mgt.

4. References
Business Communication 6th
Edition, Locker, Kaczmarek, 2014.
Presentation with IMPACT, Sitepu,
Tedy, 2012.

5. Learning Objectives
How should I design paper pages
How should I design presentation slides
How should I design web pages
How do I know whether my design works
Using computer to create good design
When should I think about design
c

6. How should I design paper pages ?
Follow the five guidelines

7. Use white space to separate & emphasize points
Use headings to group points
Limit the use of words set in all capital letters
Use no more than two fonts in a single document
Decide whether to justify margins based on the situation & audience
Five guidelines :

8. White space makes material easier to
read by emphasizing the material that it
seperates from the rest of the text.

9. Use headings
Use a mix of paragraph lengths (no longer than 7 typed lines)
Use lists (tabs, numbered, or bullet)
To create white space :

10. Words or short phrases that group
points and divide your letter, memo,
or report into section
Heading
Basic Rules
Make heading specific
Make each heading cover all material until the next heading
Keep headings at any one level parallel
(all nouns, all complete sentences, or all questions)

11. Justified
margins
o Can use proportional typefaces
o Want a more formal look
o Want to use as few pages as
possible
o Write to skilled readers
Ragged
right
margins
o Do not have proportional
typefaces
o Want a less formal look
o Use a very short line length
Justify Margins Based
on the Situation and the Audience

12. Example of Document Design

17. How should I design presentation slides ?
Keep slides simple, relevant, & interesting

19. Every presenter has the potential to
be great; every presentation is high
stakes; and every audience deserves
the absolute best.
- Nancy Duarte

20. Basic guidelines :
Use big font: 44- or 50-point for titles, 32- point for subheads,
& 28-point for examples
Use bullet-point phrases rather than complete sentences
Use clear, concise language
Make only 3 to 5 points on each slide.

21. ImPACTPresentation with

22. Impressive
By the design, the content, or the way a message is delivered

23. Powerful
Have positive energy to keep audience’s attention

24. Actual
Newest data, information, or issue for the audience

25. Contextual
Relevant presentation (considering the time and the place)

26. Trustworthy
About the data, opinion, statement, summary, & suggestion

27. ... he plans presentations well before
he opens the presentation software.
Steve jobs thinks, brainstorms, sketches
and collaborates well before the first
slide is created. Very few presenters
do that. ...he rehearses...for many
hours over many weeks. Few people
practice as much as they should.

28. How should I design web pages ?
Pay attention to content, navigation, & first screen

29. #gooddesignisskill

30. Use small graphics
As you design pages :
Provide visual variety
Provide a link to home page (on each page)
Put an off button (if the pages include music or sound effects)

31. http://grovemade.com/

32. http://grovemade.com/

33. http://grovemade.com/

34. http://grovemade.com/

35. http://grovemade.com/

36. How do I know my design works ?
Test it !

37. Watch someone as he/ she uses the
document to do a task.
Where does the reader pause, reread, or
confused?
How long does it take?
Does the document enable the reader to
complete the task accurately?

38. Learning the reader’s thought
processes
Ask the reader to think aloud while
complementing the task
Interrupt the reader at key points to ask
what he/ she is thinking
Ask the reader to describe the thought
process after completing the document

39. Test the document with the people
who are most likely to have trouble
Very old/ young readers
People with little education
People with different language

40. Using computers to design
On letters, memos, & printing

41. Create good design
by computer
Standard word-
processing programs
Such as Word, WordPerfect, & Google Docs let
you control how your page looks.

42. o Use bold headings
o Choose a businesslike font (11- or 12-)
o Use header with automatic numbering
o Use tabs or indents to line up the return
address & signature blocks
o Check print preview on file menu to how
the document will look on the page
Basic rules

43. When should I think
about design ?
At each stages of the writing process

44. #thinking #about #design
The Best
when you think about design
of your writting
Documents are created
process

45. Sun
As you plan, think about your
audience :
Are they skilled readers?
Are they busy ?
Will they read the document straight throuh or
skip around in it ?

46. As you write, incorporate lists & headings :
use visuals
clearly & forcefully

47. ….Get feedback from people

48. Summary

49. 1 Create visually attractive documents
By using white space & heading, justify margins, and limit capital letters
2 Design slides
By using big font, bullet-point phrases, clear & concise language
3 Web pages:good content & interesting design
Keep graphic small, provide visual variety, clear to readers
4 Know whether the design works
By test the document by observe readers
5 Computer to create good design
By using WordPerfect & Word to control how pages looks
6 Think about design at every stage
As you plan, as you write, get feedback, and as you revise

50. T H
A N K
Y OU
Presented by: Galih