Closure Event: Evaluation, Awards and Way Forward .. from the Workshop on Knowledge Management Capacity in Africa held from 4 to 7 January 2012, in Khartoum, Sudan.

1. Workshop on
Knowledge Management Capacity in Africa
Harnessing Tools for Development and Innovation
4 – 7 January 2012
The Friendship Hall
Khartoum, Sudan
Closure Event: Evaluation, Awards & Way Forward
25 February 2012
National Information Centre
Khartoum, Sudan

2. A Thank You Note
 To:
 Prof. Izzeldin Kamil Amin
 Eng. Mubarak Mohamed Ahmed Hamad
 Uz. Salma Mamoun
 Conference Room and Data Centre Staff
 For giving us (for free) a venue and equipments to hold this event.
 To:
 Baderldin, Rana, Abdelhameed , Rofaida Moh., Ahmed Elsir, Hanaa,
Fatin, Iram, Isra, Yahia, Rayan, Fatima, Nada, Dalia, Iman, Rofaida
Ismail, Hamdi, ...
 For organising today.
25 February 2012 KMCA2012 Closure Event 2

3. Today’s Programme
 11:00 – 11:05 Welcome and Introduction
 11:05 – 11:35 Presentation of Evaluation Report Summary/Discussion
(Gada Kadoda – Workshop Chairperson)
 11:35 – 12:00 Speeches from Workshop Community Members
Elfatih Wadidi (Sudapet)
Ihab Shoully (Orange Technologies)
Marwan Adam (Zain - Sudan)
Suhaila Eltayeb (Student Committee)
Eram Oshari (Software Demonstrations Team)
Abdelkareem Omer (Indigenous Knowledge Systems Exhibition Team)
Alzubeer Hassan (Kassala University)
Hussien Lahada (Future University)
 12:00 – 1:00 Certificates Award Ceremony
 1:00 – 1:30 Snacks Break/Slide Show
 1:30 – 2:30 Discussion and Recommendations on Way Forward
 2:30 – 3:00 Wrap Up – Closing Remarks
25 February 2012 KMCA2012 Closure Event 3

4. Back to the beginning:
What we set out to do?
 Questions:
o What are the enabling policies, infrastructures, mechanisms and strategies
for performing KM in the African context?
o Which techniques, methodologies, technologies and networks can add
value to our KM initiatives?
o How can KM act a catalyst for development and innovation in Africa?
 People:
o Local, regional and international
o Interdisciplinary, applied and theoretical minds
o Researchers, practitioners, private and public institutions, and civil society
organizations
 Target Attendance:
 1000 at Opening Session
 350 Rest of workshop Sessions
25 February 2012 KMCA2012 Closure Event 4

5. Organisation
 Timeline
2010 2011 2012
Nov Jan Apr Jul Oct Jan Feb
• Need for • Establish local • 1st Call out, and • Venue booking • Programme • KMCA
regional co-organisers 1st Planning • Budget updated finalisation • Collection
events at (GCCST, FMS- Meeting • Main sponsors • Epilab co- of
4th ICAT UofK, with INAT) • Scientific • Keynotes organiser memories,
• KMCA • Stakeholders programme established • Editing website
idea • Small scale building • Scientific Proceedings • Follow ups
formation community- • Communication reviews • Hotel bookings • Budget
building Campaign • Face book • Invitations gaps
• Keynote • Website • Visa • Lots of Problem • Closure
speakers • Budget estimate • Options for Solving! Event
• Blog • Funding Accommodation • Report
• Way
forward ?
25 February 2012 KMCA2012 Closure Event 5

6. Activities
 April – December 2011 o Media Coverage
o Social Media: 4 TV and 10 Radio Interviews, 3
Blog, Face book, Website Newspaper (Article or Advert), 1
Press Conference, 7 Websites links
o Communication Activities:
o Community Building:
7 General Planning
meetings, 11 Local 220 awards today
1
University Visits, 2 10
56
Announcements at
International Events, 20 Nov. 2010
Meetings with Feb. 2011
220 Apr. 2011
Stakeholders, 7 Local Jul. 2011
99
Public Forums/Workshops Jan. 2012
25 February 2012 KMCA2012 Closure Event 6

7. The Workshop
 Days  Participation
 Pre-workshop: 2nd & 3rd o 230 Full Registration
January o 163 Student Registration
 Workshop: 4-7th o 970 at Opening Session
 Post-workshop: 8th ... End of
January
 Organisations (presenters)
 Venue o 21 University
 Friendship Hall o 10 Business
 International, Eltayeb
Saleh, Omdurman, Khartou
o 3 Government Sector
m, Sudan Halls o 12 NGO/CBO
o 5 Groups
25 February 2012 KMCA2012 Closure Event 7

8. International Participation (33)
2
17
1
2
1
10
25 February 2012 KMCA2012 Closure Event 8

9. Scientific Programme
 Varied areas of KM applications, multidisciplinary
Business, Development, Education, Environment, Governance, Health, IKS
Theme Bus. Dev. Edu. Env. Gov. Hea. IKS
Paper 6 4 5 3 2 4 3
Round-table 1 3 2 1 2 2 3
 Diverse components, few cancellations
Item Course Poster Demo IKS Paper Discussion
Exhibit Session
Number 3 26 14 10 33 14
Missing 0 2 0 0 4 1
% 100 92 100 100 88 93
25 February 2012 KMCA2012 Closure Event 9

10. Pre Workshop Courses
Course CKP ITIL Writing Research
Instructor Mr. Douglas Weidner Eng. Eltayeb Elgaali Collaborative activity
Knowledge Management Sudanese Centre for between local and
Institute Engineering and international participants
(www.kminstitute.org) Environmental Studies (see proceedings)
(www.scees.org)
Fees $1200 to KMI SDG 400 to KMCA Free
Professional Yes No No
Certification Issued by KMI upon Course Attendance Course Attendance
fulfilment of Certificate is issued by Certificate is issued by
requirements (payment SCEES KMCA
of fees, passing exam)
Participants 11 8 81
25 February 2012 KMCA2012 Closure Event 10

11. Proceedings
 Pages 326
 Edited by Gada
Kadoda, Rofaida
Elzubair, Suhaila Eltayeb
and Fatin Azhari
 Publication Year 2011
 ISBN 978-1-4675-0988-6
 Printed by ReproSudan at
New Life Printing
House, Sudan
25 February 2012 KMCA2012 Closure Event 11

12. Social Programme
 4th January
 Workshop Dinner at National Information Centre
Restaurant (80)
 6th January
 Nile Cruise (50)
 Dinner at University of Khartoum Guest House (100)
 7th January
 Trip to Nagaa and Al-Musawarat (103)
25 February 2012 KMCA2012 Closure Event 12

13. Social Programme
25 February 2012 KMCA2012 Closure Event 13

14. Post Workshop Meetings
 Paul Corney
 NIC, NTC, Sayga, Sudapet, Epilab
 John Tharakan, Tom Dalgety, Sondra Hale, Yashika
Lopez, Hattie Carwell
 Asmaa, ASFG, FKCDD, GAFYW
 Tom Dalgety
 Ministry of Minerals
 Mathew Nindi, Simiso Dube
 Gezera University, National Laboratory
 Peter Woods
 Future University
25 February 2012 KMCA2012 Closure Event 14

15. Follow ups
 Possibilities of collaborations
 Project initiatives
 Local KM training by KMI
 KM4DEV, Diploma, ...
 Internships or Postgraduate opportunities
 Further publications from proceedings
 Participation in 5th ICAT (20 – 24 November
2012, Pretoria, South Africa)
 Look into the future ...
25 February 2012 KMCA2012 Closure Event 15

16. Finance
 Expenses:
 Pre-workshop expenses (co-organisers)
 Programme (venue, proceedings, entertainment, ...)
 Participant expenses:
 Full expenses of keynote speakers
 Travel expenses for 2 students
 Travel assistance for 2 full participants
 Accommodation, Meals, Transport for 33 international + 13 from Kassala
 Budget gap 30%
 Platinum sponsor pulling out in December 2011
 We are hoping that another 2 major sponsors will fulfil their
obligations
 Registration fees (less than 50%)
 ...
25 February 2012 KMCA2012 Closure Event 16

17. Achievement, Gaps, Future Plans
 Evaluation at Closing Session on 7th January
Achievements Gaps Future Plans
Meeting new people, learning Schedule too tight and little Establish body to spread culture
about other cultures chance for informal networking of knowledge sharing
Learning about KM concepts Poor timekeeping and following Build a standard framework for
and application areas of schedule KM utilisation
Engaging a multidiscipline and Poor information on session Learn more about KM
diverse crowd allocation to halls techniques, use in own life
Building relationships for Absence of documentation Increase community
possible collaborations Need to address more general involvement, Spread KM in own
Building of students capacity topics (e.g. processes) and community and follow-up more
and encouraging their context specific questions (e.g. KM people
engagement in international information culture) and Developing relationships
events viewpoints (e.g. academic formed
Having a free and empowering training) Publish KM experiences and
atmosphere Poor publicity for workshop practices
Portraying good image about Challenges in language, dealing Develop social network or
Sudan with police interactive website
25 February 2012 KMCA2012 Closure Event 17

18. Kassala University Group:
Achievement, Gaps, Future Plans
 Evaluation after their return to Kassala (13 participants,
6 posters)
Achievements Gaps Future Plans
• Had a large number of • Appraisal of participants by the
presentations that were well • Problems with English language administration of Kassala
received (workshop language) University
• Presented a good image for our • Organising scientific workshops
University, as equal in stature to to spread this culture among
other Sudanese universities, students and staff
and built relationships • Promoting and supporting for
• Fostered a competitive and students to participate in such
capacity development among events to reflect our true image
our participants • Seeking twinning possibilities
• Published abstracts in the with other universities (locally
workshop proceedings or internationally)
• Stimulating a competitive
environment among our
students
25 February 2012 KMCA2012 Closure Event 18

19. Lessons Learned
 Student engagement creates a lively and hopeful environment
 Secure seed money for start of planning activities
 Communication visits were an effective and low-cost tool for community building
 Regular planning meetings help building the workshop community and in keeping
the momentum going and fresh ideas coming
 Announcements at international events help attract young international
participants
 Capacity building should be a core activity of event planning
 Face book as an effective tool to coordinate team tasks
 Plan for emergency medical assistance at event
 Utilising expertise of event participants
 Set teams for session time management and allow for error in schedule
 Collective ownership, small organisations , volunteer values, ...
 Perseverance matters!
 ...
25 February 2012 KMCA2012 Closure Event 19

20. On a Positive Note ... KMCA2012 Pros
 Local KM community building
 Collaboration of a diverse set of organising and sponsoring
bodies
 Significant regional and international participation
 Capacity development in event planning as well as about KM
concepts and utilisation
 Publication of proceedings providing a reference for authors
and a resource for the research community
 Portrayal of a worthy image for Sudan
 Potential collaborative activities for follow up
 ...
 Efforts at continuity and vision!
25 February 2012 KMCA2012 Closure Event 20

21. Awards Ceremony
 Heads/Representatives of Co-Organising Institutions
 Directors/Representative of Sponsoring Bodies
 Media Coverage
 Representatives from Participating Institutions
 Student Presenters
 Special Contributions
 Arch Media Group
 Course Participants
 Organising Committee
25 February 2012 KMCA2012 Closure Event 21

22. Way Forward
 Group Brainstorming and Consensus on:
o The “Body” and its structure
o Mission and Vision
o Goals and Objectives
o Stakeholders
o Funding
 Group Reports
 Wrap up
25 February 2012 KMCA2012 Closure Event 22