Novell®File ReporterDetailed File Reporting for Storage Analysis and Planning

1. Novell® File Reporter
Detailed File Reporting for Storage Analysis and Planning
Klaus Hild
August 2015

2. Agenda
• Pain Points
• Novell File Reporter
• How File Reporter Works
• Reports
• Analytics
• Success Stories
• Competitors
• Product Demo

3. Unauthorized Access
“I’m concerned about the
compliance requirements my
company is facing.
I’m required to provide a report to
upper management with
information on who has access to
what areas of our network and
how they got access.
I don’t know how to address this
or where to start.”

4. File Rights Knowledge
“We have a team that works
on new patents—highly
secure stuff. The project lead
asked for a report that lists
all users that have access to
their project directory.
How can I be sure that I
have an accurate overview of
all users that have rights in
their projects folder
structure?”

5. Access Rights Discovery
“I was just notified that an employee
is being investigated for sharing
highly-sensitive files.
This can affect our standing as a
government contractor.
I have disabled this employee’s
account, but I need to know now
exactly what rights he has across the
network.”

6. Data Retention
“We’re facing a compliance
audit that requires me to
show we’ve maintained
certain files according to our
retention policy.
I’m new and didn’t even
know these files existed.
How can I identify these files
and demonstrate we’ve safely
stored them?”

7. Network Data Growth
“Our new NAS device is
already 40 percent full. We
just bought it a few months
ago!
I need to know what files
we’re storing on the
network, who is storing
them, how important they
are, if we have a problem
with duplicate files, and
anything else I can find out.
And I need to know now!”

8. Need for Enterprise Reporting
“I am spending too much
time gathering storage data
on each individual server.
I need a solution that is
flexible enough to gather
storage data across
multiple department
servers, or even across the
entire enterprise.
Does someone make a
solution like this?”

9. Or Maybe You Need to Know …
How many TB of music files are on your network?
How many documents haven't been accessed in the six
months or the last year?
How many redundant files are you storing?
How much space do the files above take up on your
network?
How much data are you backing up, and is the backup
process taking too long?
Who has access to what?

10. Novell File Reporter
Detailed file reporting for
storage analysis and planning

11. Novell File Reporter
Inventories file systems, and delivers detailed file
storage intelligence so you can optimize your
environment for efficiency, and compliance.
Examines and reports on large scale enterprise
data sets.
Discovers areas of non-compliance to your
companies file system policies.
Helps provide evidence of compliance to file
system your companies file system requirements.

12. How File Reporter Works

13. Report Types
• Built-in Reports
• Custom Query Reports

14. Built-in Reports
Directory Data
Reports
Summary
Directory
Quota
Storage Cost
Comparison
Permissions
Reports
Assigned NCP
Permissions
Assigned NTFS
Permissions
Permissions by
Path
Permissions by
Identity
Trending
Reports
Volume Free
Space
File Data
Reports
Filename
Extension
Owner
Duplicate File
Date-Age
Detail Reports
for each of
these report
types

15. Built-in Reports
• Reports can be saved in
various formats (PDF,
Excel, HTML, RTF, CSV,
and TXT)
• Many reports include
built-in graphs.
• You can pinpoint the
exact information you
are seeking by filtering
the report content with
Boolean filters.
• Reports can be viewed
from the web adminis-
trative interface or
workstation-based
Report Viewer.

16. Built-in Reports

17. Custom Query Reports
• Queries the database using series of SQL commands.
• Can do so using web administrative interface of
workstation-based Query Editor.

18. Custom Query Reports

19. Custom Query Reports
• Designed using the
workstation-based
Report Designer.
• Report Designer allows
you to greatly customize
the look of Custom
Query reports.

20. Analytics: Heat Map
• Graphical representation of file system displayed in a color matrix.
• Can be viewed according to file owners, extensions, or age.

21. Analytics: Pivot Table
• Sort, total, average, create cross tabulations, etc., using a combination of fields.
• View graphical analysis immediately.

22. Success Story
Lancaster Central School District
• Needed to stay in compliance with school
district’s data storage regulations.
– Needed to know:
• What files were being stored on the district’s servers.
• Who had access to these files?
• If the storage was being used efficiently.

23. Success Story
Lancaster Central School District
• Deployed File Reporter
– Reports are means of:
• Improving storage efficiency.
• Securing network storage.
• Demonstrating compliance.
• Saving the IT department hundreds of hours annually.

24. Other Customers
Whose policies prevent our disclosure
Federal, state, and local government
Airlines
Healthcare
Broadcasting
Financial
Manufacturing
Legal
And Many More

25. To learn more, visit
www.novell.com/file-reporter