ApplyCamp 12 Feb webinar

1. G-Cloud iii Applycamp
12 February 2013

2. Agenda
• Introduction
• Commercial Overview
• Tender Process
• A Buyer‟s View
• Accreditation
• Q&A
2

3. Introduction
G-Cloud Propagation Team
3

4. The G-Cloud vision:
• Commodity solutions
• Public Cloud First
• Pay-as-you-go and friction free
• Assure and accredit once, then reuse, reuse,
reuse
• Scale up, Scale down

5. The G-Cloud Programme
• G-Cloud is the UK Government Programme to
encourage the adoption of cloud-based services
• G-Cloud covers the processes of buying,
managing and using cloud services
• We are about:
– Creating a marketplace
– Simplifying how we buy and deliver services
– Encouraging innovation – access to a wider choice
– Encouraging the shift from custom to commodity
– Changing the culture across the Public Sector

6. Where we are now?
We‟ve developed a Sales to
competitive and transparent December 2012
marketplace for Cloud c £6.5 million
commodity services
G-Cloud Reality 41 IL2/3 Accredited (many more coming)
71 New PaaS
3200+ 292 New SaaS
2814
459
1189 New IaaS
Suppliers New Services Total Services

7. Making it a reality
How do we change the way we
buy and use ICT? How do we
encourage adoption of Cloud
services?
• No need to run OJEUs or long procurements
Easy to buy • Compliant, self-service online CloudStore
• Services, prices & commercial terms all online
Transparency • Driving competition – open marketplace
Significant • Elastic pay-as-you-go, up to 90% savings
savings • No need to spend £m’s to keep the “lights on”
Learn and • Champion, innovate
experiment • Share, work out loud 7

8. G-Cloud Commercials
8

9. G-Cloud Frameworks
OJEU Commencement Close
Gi 18/10/11 14/02/12 13/11/12 – Closed
Gii 23/05/12 26/10/12 27/10/13
Giii 11/01/13 April 2013 April 2014
4 Lots:
1) Infrastructure as a Service (IaaS)
2) Platform as a Service (PaaS)
3) Software as a Service (SaaS)
4) Specialist Cloud Services (SCS)
9

10. Key features of Giii
• Giii features:
– Total value of potential spend on the G-Cloud
framework to £200m, up from £100m
– Framework and Call-off lengths, and Lot structure
from Gii (12 & 24 months & four Lots, respectively)
• Revised Terms and Conditions:-
– Delta of Gii to Giii – visit the G-Cloud blog
– Standardised version, including improved wording
in the Data Protection clauses

11. OJEU – open tender
• Why a‘tender process’?
– EU:
• Procurement Directive 2004/1
• EU Remedies Directive 2007/66/EC
– UK:
• Public Contracts Regulations 2006
• “Fair and open”
• OJEU: Official Journal of the European Union
11

12. Legal Agreements
Government
Procurement Service
“The Authority”
Guidance
Framework
Agreement
Call-off “Contracting Body”
Supplier contract Customer
12

13. Commercial structure
 Framework Agreement (excluding Framework
Schedule 2)
 Call-Off Agreement
 Order Form
 Supplier‟s terms and conditions
(as set out in the Framework Schedule 1)
13

14. Giii procurement timetable
Date Event
11/1/13 Publication of the OJEU Contract Notice
15/1/13 Release of the ITT to Potential Providers
15/1/13 Clarification period starts
15/1/13 e-Sourcing Portal opens
11/2/13 Clarification period closes (“Tender Clarifications Deadline”)
15/2/13 Deadline for the publication of responses to Tender Clarification questions
25/2/13 Deadline for submission of Tenders to the Authority
29/3/13 Intention to award notification issued to successful and unsuccessful Potential Providers.
29/3 to 15/4 10 day standstill (in accordance with Regulation 32)
Mid-April Expected “Commencement Date” for Framework Agreement(s)
14

15. Tender Process
15

16. Process overview
Steps
Prepare Get Complete Submit Award
• Review the OJEU • Ensure you have a GPS • Complete the Selection • Submit each service to • Intention to award
instructions eSourcing login & and Award tender in the online notifications will be
• Decide what services password questionnaires within Award Questionnaire issued to successful and
you would like to bid • Send “Expression of the eSourcing portal • Ensure that you click on unsuccessful potential
Interest” email to the • Obtain your login for the red buttons to providers
• Register for the GPS
Activity
eSourcing portal if your address in the OJEU the new Service Data submit your online • 10 day standstill 29 /3
organisation isn‟t notice Collection Template tender submission till 15/4
already registered • Receive email (online Award within the GPS portal
Questionnaire) • Commencement date
notification of ITT • Submit your document mid April
• Login to the eSourcing • Submit any clarification attachments in a zip file
questions via the GPS (one for each service) • Sign and submit
portal and accept ITT
portal – responses via the GPS portal Framework Agreement
for the event “RFx G-
received via messages via GPS portal (scan
Cloud iii” • DEADLINE 25 FEB
within the portal and send attachment)
by 15:00
• OJEU notice on TED • Invitation to Tender • GPS eSourcing portal • GPS eSourcing portal • GPS eSourcing portal
• OJEU notice on documentation from
• ITT document • Your Service Definition, • Framework Agreement,
the eSourcing portal,
Resources
Contracts Finder instructions for Terms & Conditions signed and
click on “view/submit
• GPS eSourcing completing and and other countersigned
RFx”
registration guide submitting a tender documentation to help
• Latest clarification • CloudStore
buyers understand each
• GPS eSourcing portal questions from the • Online Award offer
eSourcing portal Questionnaire URL

17. Process: Prepare
Find the OJEU Notice
Register or login to the
GPS eSourcing portal
17

18. Process: Get
Send an email to:
ExpressionOfInterest@gps.gsi.gov.uk
with the required details. You will
receive an email inviting you to
participate in RFP RM1557iii G-Cloud iii
Login to the eSourcing Portal to
respond and accept this invitation.
Once accepted you will be able to
access the ITT documentation set,
which can be found by clicking on the
“View/Respond RFx” button. The
documents will be signified by a
paperclip sign in the header area of the
portal page
Please note: this presentation and guidance is an overview of the process,
please read and follow the detailed guidance on how to apply in the ITT
guidance document before submitting your tenders
18

19. Process: Get
Follow the instructions to
login or register
Existing suppliers should
check that information is
correct
New suppliers should
complete with your company
details
19

20. Process: Complete
Use the buttons on the My
services page to add a
service under the
appropriate Lot
Existing suppliers should
check that any pre-
populated services are
correct or amend
accordingly
A reminder of the
definition is included as
hover text
Click here for guidance on what Any questions on your bid
the Service Definition document should be raised via the
should include, as well as other G- GPS portal for clarification
Cloud definitions
20

21. Process: Complete
Complete all sections; after
each section you can
choose to “Save for later”
Try to use meaningful
names for each Service
Complete these steps for
EACH SERVICE you wish
to bid as part of your
online tender submission
Existing services: you
can leave services on
Gii or decide to
withdraw these if
you are submitting
an identical service
under Giii
21

22. Process: Complete
Once you have started to
add a service, these can be
saved and cloned, which
may be useful if you wish
to submit similar services
For each service, make sure that you complete all the
sections in order to submit your tender and for it to
show as “complete”
22

23. Process: Submit
Provide the name(s) of
the documents you
uploaded to the GPS
portal. ATTENTION
make sure the
document names are
IDENTICAL otherwise
they will show up as a
broken link in the
CloudStore [NOTE:
Service Definition &
Terms & Conditions are
mandatory]
Click on “Submit this
tender” for each service
(if you want to change it
before the submission
deadline you still can)
23

24. Process: Submit
Complete the remaining Selection and Award Questionnaires within the GPS
portal and send all documents as a zipped attachment – remembering to use
EXACTLY THE SAME NAME AS IN THE ONLINE FORM.
To complete the online tender submission, you must press the ‘SUBMIT ALL
DRAFT BIDS’ red button.
24

25. Process: Award
Once the tender has closed for
submissions, intention to award
notifications will be issued to
successful and unsuccessful potential
providers
10 day standstill 29/3 till 15/4
Sign and submit Framework
Agreement via GPS portal (scan and
send attachment)
Commencement date mid April
25

26. Process: Management
On commencement, your services
will be loaded to the CloudStore
online catalogue and be assured
New suppliers will receive their
ProcServe login via the GPS portal
Once loaded, you should check that
all your services are optimised
within the CloudStore and that all
the links to the documents are
active
Visit the G-Cloud website for further
guidance on how to manage your
catalogue

27. A Buyer‟s view
G-Cloud Propagation team
27

28. Quality & Assurance
• Ensure that key aspects of a service are defined clearly so
customers know what they are buying/getting
• The answers that suppliers give on the CloudStore are
checked against the service definitions submitted for
each service
• The assurance process does not look at suitability of a
service to be offered at various impact levels – this is
carried out by the Accreditation process, and is entirely
separate
28

29. Assurance Process
When you submit a bid for a service:
1. Our assurance team assures a core set of service features from the
CloudStore against your service documentation
2. If your service passes, its status will be updated on the CloudStore and
you will be notified
– We may highlight areas requiring attention on your CloudStore entry.
If we do, they will be visible both to you and potential customers on
the CloudStore.
3. If your service requires amendments, we will notify you with details
Prioritisation
• We will assure services in the order they were submitted
29

30. Buying cycle
Best fit to key
requirements:
Buy / Not- Key words,
Buy, Notify, Search service
Contract & description
Order
Award Add to
Contract Long List Potential
providers
added to
long list
Engage / Add to
Select Short List
Evaluation, In depth
Trials, PoCs, review of
business
engagement information
provided

31. Buying Experience?
• Do you appear in the list?
Search • What do they see?
Find & • Aligned to MEAT?
Compare • “Wade through”?
• Is everything there?
Collecting • Can they copy it easily?

32. Considerations
Easy
Aligned Competitive
Found Award Add value

33. Accreditation
Security Workstream Lead
G-Cloud Programme
33

34. Security Accreditation
• The key aim of G-Cloud accreditation is to „do it once, do it well, and re-
use.‟ For this reason it will be carried out by Pan Government Accreditors
(PGA) through Public Sector Accreditation Board (PSAB) governance that
supports the trust model as attended by risk managers across the public
sector
• Services for accreditation are managed within monthly capacity prioritised
based on customer demand and other factors.
• Please note – include any details of local accreditation your service holds
in your ITT response
• For detailed information about G-Cloud accreditation, please refer to our
IA guidance: G-Cloud-Services-IA-Requirements-and-Guidance
34

35. IL0
Security Accreditation
• No Pan-Government Accreditation required
IL1/2 or BIL11x/22x
• Based on good commercial standards, centred around an
ISO27001 certification
IL3 or BIL33x and above
• Based on HMG Information Standard 1 + 2. CLAS consultant
recommended (not mandated)
There is a review of the current Government Classification
Policy underway and this is to be published shortly
35

36. Security Accreditation Process
There is a clear need for suppliers to provide good quality Scoping
Statements and evidence in order to facilitate the process and
minimise the need for iteration or amendments
36

37. Accreditation
• We are planning to run an Accreditcamp once
the Giii framework is live, this will provide
further in-depth technical information and
answers to more detailed questions
37

38. Questions?
38

39. Thanks
http://gcloud.civilservice.gov.uk
enquiries@gcloud.cabinet-office.gov.uk
@G_Cloud_UK
#GCloudJoinIn
#CloudStore