1. Paperless CIDCO with eOffice
Background
CIDCO works on lakhs of paper based files/documents. The need
for transforming conventional government offices into more
efficient and transparent e-office thereby eliminating huge amounts
of paperwork has long been felt. It puts forward environmental
issues and operational inefficiency. There exists duplication of
efforts and no data is standardised. In CIDCO, it was felt that
discrete units of office automation systems that were implemented
be replaced with a complete suite of products to various needs in
the office that can be used across all departments and all offices.
Location
The application is on the servers in CIDCO Data Centre and it can
be accessed by all CIDCO employees on the intranet or internet.
Scale
City
Cost
Rs. 100 Lakh
Date of Commencement
January 2015
Date of Completion
December 2015
Detailed Scope
CIDCO plans to bring desired level of transparency as well as
efficiency in the day-to-day working by deploying eOffice software
suit. The eOffice product pioneered by National Informatics Centre
(NIC) aims to support governance by using more effective and
transparent inter and intra-government processes.
Objectives of eOffice implementation are-
• Standard architecture & framework
• Global directory and data storage (Information and Data
repository)
• Support integration & interoperation
• Avoid duplication of efforts & redundant data storage
• Flexibility for scaling/evolving
• Centralised file and work flow system
Architecture of the eOffice suite offers
• Open architecture & technology neutral
• Common data sets and standards
• Role based access for authorisation
• Directory based authentication
• Workflow manager
• Open standards & technologies based
• Unicode compliant - support for Marathi language

2. eFile - an integral part of eOffice suite is a system designed for the
government departments, PSUs, autonomous bodies to enable a
paperless office by scanning, registering and routing the inward
correspondence along with creation of file, noting, referencing,
correspondence attachment, draft for approvals and finally
movement of files as well as receipts.
eOffice Highlights:
• Paperless office
• Strategic control on the file movement
• Security of the critical and sensitive data
• Easy monitoring of all files
• Standardised procedures for offices across the government
Progress
The application is completely customised and ready for launch.
Benefits
• File and document management system in all departments of
CIDCO
• Enable a single and standard file movement mechanism and
tracking across CIDCO
• Establish a single and central information repository
• Access to common and shared documents and data based on
roles
• Information sharing across departments files, documents and
data