Eastern Oregon Google Summit, May 2012

1. Intro to Forms
Eastern Oregon Google
Summit
May 19, 2012
Liz Becker
Eastern Oregon
University
ebecker@eou.edu

2. Agenda
• Participant Survey
• Uses for Google Forms
• How-To: Create a Form
• How-To: Share Forms
• How-To: See Your Results
• Sandbox Time
• Exit Slip

3. Participant Survey
Go to http://goo.gl/4bAQq
and fill out the survey
found there.

4. Introductions
Liz Becker
Eastern Oregon University
CORE Facilitator working with At-risk Freshmen

5. Introductions
o Name
o Where you are from?
o Content Area
o What do you hope to learn?

6. Please ask questions at any time.

7. Participant Survey: Results
Forms can be a quick way
to gather information.

8. Uses for Google Forms

9. Data Collection
• Surveys (Students, Parents, & Staff)
• Course Evaluations
• Sign-up Sheets: Project topics, fundraisers,
parent volunteers, staff events, student run
businesses, etc.
• Research Sources

10. Administrative Tasks
• Inventory: books, auto tools, calculators,
class supplies, etc.
• Track Student Behavior or Disciplinary
Actions
• Parent Communication Log
• Information Sort (example: AP DBQ topics)
• Materials Request Form
• Schedule Student or Parent Conferences

11. Assessment
• Entrance/Exit Slips
• Formative Assessments
• Quizzes & Unit Tests
• Project Grading
• Group Evaluations
• Automatically Graded Quizzes &
Assignments
Note: If you have an iPhone or iPod
Touch, it can be used as a portable way
to enter data as you walk around.

12. Creating
Forms: Question
Types
• Text
• Paragraph Text
• Multiple Choice
• Checkboxes
• Choose from a List
• Scale
• Grid

13. Quick Tips
for Google
Docs

14. To Access Google Docs
• Click on Documents in the menu at the
top of GMail

15. Familiarize Yourself with the Side
Menu
Always takes
you back to
the home
page
Good organizational
tool. Star projects
that need to be
Also handy for finished, revised,
organization. I remove etc.
finished items from my
Home page so I can use
it as a To Do List. This
button lets me still see
everything again.

16. To Return Home
When IN a
document: You can
hover your mouse to
the LEFT of the file
name to get an
arrow icon that will
return you Home.

17. How-to:
Create a
Form

18. Creating a Form
#1
#2

19. Creating a Form
This is the page where you can edit your form.

20. Creating a Form: Title
#1 Choose a title for your form.
#2 Write a description for your
form. This is also a good place
to write instructions.

21. Creating a Form: Theme
#1
#2
Browse the themes
& navigate at the
bottom of the page.
#3 Click Apply in the top left
corner to select a theme.

22. Creating a Form: Question Type
#1
#2
Choose your
question type from
the menu.

23. Creating a Form: Question
#1 Type your question here.
#2 This is a good place to
clarify your question or
instructions.

24. Creating a Form: Question
#3
Optional - Check this box to
#4 make this a required
question. If a respondent
doesn't answer the question,
they will get a message to do
so when they hit submit.

25. Creating a Form: Add a Question
#1
#2
Choose your
question type from
the menu.

26. Creating a Form: Question Menu
Hover over the
question to get this Delete
menu on the right
side.
Edit
Duplicate
Question

27. Creating a Form: Question Order
You can reorder questions by hovering your mouse over
the question until you get the directional arrow. Then drag
and drop the question where you would like it to appear on
the form.
Note: This does not change the order of the questions in
the spreadsheet.

28. Creating
Forms: Question
Types
• Text
• Paragraph Text
• Multiple Choice
• Checkboxes
• Choose from a List
• Scale
• Grid

29. Creating a Form: Other Options
• Edit the confirmation message people see
when they submit the form.
• Insert page breaks.
• Insert section headers.

30. Sandbox Time

31. How-to:
Share a Form

32. 1. Fillable
Form
2. Results

33. Sharing a Form: As a Link
#1 Copy and paste
this link to share.

34. Sharing a Form: As a Link
For presentations and other situations where a shorter
URL is better, use the Google URL Shortener at goo.gl.
This link:
https://docs.google.com/a/eou.edu/spreadsheet/viewform
?formkey=dGU3d2R4RV81c25uX3o4WVVVNFRCQnc6M
Q#gid=0
Becomes this link:
goo.gl/4bAQq

35. Sharing a Form: Email
#1 In the spreadsheet
menu

36. Sharing a Form: Email
#2 Enter the addresses where you
would like to send the form. Or...
Use your GMail
Contacts

37. Sharing a Form: Email
Click the names of
your contacts you #3
would like to receive
the form.
The names of the
selected recipients
will appear in this #4
box.

38. Sharing a Form: Email
Or...Click the names
of your contact #3
groups you would
like to receive the
form.
#4

39. Sharing a Form: Email
#5
Click here to send an
email that includes the
form itself. Recipients
can fill out the form
#6 directly from the email.

40. Sharing a Form: Google Sites
#1
Click here to
#2 bring up a list of
your forms in
Google Docs.
Select the one
you want.

41. 1. Share Your Test Form at this
link: http://goo.gl/SD5Qz
2. Follow the link in the
Confirmation Message to see the
link to everyone's forms.
3. Click on those links to fill out the
forms and provide data.

42. Sharing a Form: Other Options
• Embed into websites other than Google
Sites using an embed code.
• Insert into a Google Blogger or other blog
post.

43. How-To: See Your Results

44. How-To: See Your Results
Read results on
your original
Spreadsheet
Or...
With charts &
graphs!
#1

45. How-To: See Your Results
Myers-Briggs Type Indicator survey results for students

46. Look at the data gathered
by your form.

47. Sandbox Time

48. Resources on
using Google
Forms are
available on the
session
webpage:
http://goo.gl/Us6Dx
You are always
welcome to
contact me with
questions:

49. I would love your
feedback. Please go
to
http://goo.gl/3m7cV
and fill out the Exit
Slip.
Thank you!

50. Photo Sources
All photos are under a Creative Commons license.
Slide 1: http://www.flickr.com/photos/mpclemens/5892126228/
Slides 4 & 5: http://www.flickr.com/photos/rutty/389424842/
Slide 6: http://www.flickr.com/photos/johnmcnab/6620764927/
Slide 8: http://www.flickr.com/photos/travelingtribe/4377397341/
Slide 9: http://www.flickr.com/photos/olivander/2984552446/
Slide 10: http://www.flickr.com/photos/olivander/2633724961/
Slide 11: http://www.flickr.com/photos/olivander/3383454343/
Slides 12 & 27: http://www.flickr.com/photos/photo-addict/5001499917/
Slide 13: http://www.flickr.com/photos/mugfaker/6120113102/
Slide 17: http://www.flickr.com/photos/mpclemens/2944479527/
Slides 29 & 40: http://www.flickr.com/photos/cardinalartisan/3908981842/
Slide 30 & 47: http://www.flickr.com/photos/56352515@N00/5013904808/
Slides 31 & 32: http://www.flickr.com/photos/woolamaloo_gazette/6220733805/
Slide 43: http://www.flickr.com/photos/mwichary/2297906540/
Slide 48: http://www.flickr.com/photos/modestchanges/3213853041/
Slide 49: http://www.flickr.com/photos/c-reel/196979301/