This document summarizes the open access publication workflows at four Helmholtz research centers in Germany. It discusses the frame conditions for open access publishing, including agreements to make publications freely available. It then describes how each center implements open access, whether through central or decentralized funding of publication fees, and which publications are eligible for funding. Several centers fund publication fees through a central library fund, while one center leaves funding decentralized to research groups.

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Publication fees for open access
journals – work flows at Helmholtz
Centres
Source: Wikipedia

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AGENDA
1. Frame conditions
2. Implementation in Helmholtz Centres
3. Funding Open Access – but how? Praxis examples
Publication fees for open access journals – work flows at Helmholtz Centres

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1.Frame conditions
 22.10.2003 – Berlin Declaration on Open Access to Knowledge in the
Sciences and Humanities.
 27.09.2004 - Agreement of the Assembly of Members: ”Publications from the
Helmholtz Association shall in future, without exception, be available free of
charge, in so fare no conflicting Agreement with the publishers or others
exists.”
 Rules for good scientific practice (Regeln guter wissenschaftlicher Praxis)
 Recommendations of the Deutsche Forschungsgemeinschaft „Vorschläge
zur Sicherung guter wissenschaftlicher Praxis“
 Regulation for publication according to the Helmholtz Center

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2. Implementation in Helmholtz Centres
Within the publication process there is one point more:
 Publication fees for Open Access publications
Ways to organize the funding:
 Central publication fund, administraded by the library (or by other departments)
 Decentral funding by the scientific units
 No funding at all
Conditions for funding by the Helmholtz Centres should be:
 Corresponding author must be a member of the Helmholtz Center
 Journal must be a Gold Open Access Journal, not a hybrid journal
 No budget is available within a project

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3. Funding Open Access – but how? 4 Praxis examples
3.1. Deutsches Elektronen-Synchrotron DESY Hamburg
3.2. Forschungszentrum Jülich
3.3. GSI Helmholtzzentrum für Schwerionenforschung
Darmstadt
3.4. Helmholtz-Zentrum Dresden – Rossendorf
Hermann von Helmholtz
(1821 – 1894)

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3.1. Deutsches Elektronen-Synchrotron DESY Hamburg
Text and photos by Dr. M. Köhler
 In accordance with the “Berlin Declaration on Open Access to
Knowledge in the Sciences and Humanities” DESY supports the open
access movement.
 Rules for good scientific practice (Regeln guter wissenschaftlicher Praxis)
 Recommendations of the DFG „Vorschläge zur Sicherung guter
wissenschaftlicher Praxis“
 Regulations for publication according to DESY operational procedures
and company rules (Geschäfts- und Betriebsordnung GO/BO)
apply for all DESY staff members,
and to all guests who use the DESY facilities.

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3.1. Deutsches Elektronen-Synchrotron DESY Hamburg
Decision of the Directorate on August 25th, 2006
 All scientists at DESY are asked to
 transfer preprints of their approved publications to publicly accessible electronic
print archives,
 preferably publish in open access journals,
 see to it that, when submitting articles for publication in other journals, DESY
retains the right to make the article accessible in its latest version and in
electronically readable form, e.g. in an institutional repository.
 The DESY makes its own publications accessible to the public in an
institutional repository.
 Adequate fees for the publication in open access journals will be accepted by
DESY.
 The Library administered the OA publication fund of DESY.
Text by Dr. Martin Köhler

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 Publication Guidelines of Forschungszentrum Jülich GmbH
(Veröffentlichungsrichtlinie) since ~1960s, new ed. 01/2013
 Rules of good scientific practice
 Data archival
 Approval of publications:
 Singed prior to publication (institute directors, authors)
 Agree to follow good scientific practice
 No conflicts with possible patenting
 Appropriate data archival
 Publishing house
3.2. Publishing @ Jülich: Framework
Text by Dr. A. Wagner

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 Guideline 01/2013
Now mandantory:
Open Access for all publications of the publishing house JuSER:
 Service of the library
 Preprint of every paper for Open Access and archiving
 Final version PDF for archiving
Funding via library
 Corresponding Author is from FZ Jülich
 Gold Open Access Journal (no hybrids)
 All other charges involved
 Central funding of all electronic and print publications as a
library service
3.2. Publishing @ Jülich: Framework
Text by Dr. Wagner
(http://bit.ly/10UXKMg)

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3.3. Publication workflows @ GSI
 The library supports the publication process especially to:
 Service to the GSI institutional repository (in approval; OA visibility)
 Services to metadata for the GSI institutional repository and the
evaluations
 Advisory service (copy rights, image rights...) in connection to the
legal department
 Information to open access (esp. questions to the Helmholtz
contracts)
 Handling of supplementary materials (program code...)
 Handling of receipts (only in cased of missing groups‘ regulations)
 Green OA via Alliance licences is considered in close connection to
the library of FZ Jülich
 No central OA funding
Text by Katrin Grosse

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HZDR Board decision 06.04.2011:
OA publication fees have to be paid by project fund and if not available by the
central publication fund, administrated by the library.
 The author decides to publish in Open Access.
 The author requestes the absorption of costs.
 Complete electronic workflow : publication database of HZDR
3.4. Helmholtz-Zentrum Dresden - Rossendorf

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3.4. Helmholtz-Zentrum Dresden - Rossendorf
 Approval of cost covering:
 Corresponding author is from HZDR
 The journal is a Gold Open Access Journal (no hybrid).
 Absorption of cost
 Department „Research Programs and International Projects“
checked whether project budget is available. If yes  fees paid by
project budget
 If a project budget is not available and for all other publications the
library absorps the OA publishing fees.
 Central OA funding as a library service

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Information technology
Scientist Research Programs and
International Projects
Library
3.4. Helmholtz-Zentrum Dresden - Rossendorf

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Thank you for your attention.
Publication fees for open access journals – work flows at Helmholtz Centres
Edith Reschke
Helmholtz-Zentrum Dresden-Rossendorf
e.reschke@hzdr.de
http://www.hzdr.de