In this Maximize Demosphere session, we help organizations prepare for their next registration period by offering best practices to help administrators save time and offer the best experience to registrants. For more information on Demosphere, including our youth sports web-based services, visit our website at http://www.demosphere.com.

1. Seasonal Registration Planning: 2013
Sean Rose - Vice President, Marketing
November, 2012
Thursday, November 15, 12

2. Session Overview
Part 1: Save Time In Advance
Part 2: Effective Setup
Part 3: Smart Data Usage
Part 4: How Demosphere Can Help
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Thursday, November 15, 12

3. Optional Products
Online Registration System
Parents register children online.
Process payments.
Run reports.
Export data.
Thursday, November 15, 12

4. Your Organization Today
When thinking about your organization today...
we do things at the last minute.
registration is a chore.
we don’t take advantage of our data.
Thursday, November 15, 12

5. What Your Org. Can Be
In the future...
things are planned well in advance.
registration is easy and straightforward.
data is utilized multiple ways.
Thursday, November 15, 12

6. Demosphere Knows
Registration!
900,000+ registrations
annually
22+ years of experience.
7 years of experience
personally.
Thursday, November 15, 12

7. What does the data say?
Thursday, November 15, 12

8. Set Up Early!
Verify Organization Information
Are Website & Registration correct?
Current address, phone, contact emails
Club contacts & BOD
Update vendor contacts
Thursday, November 15, 12

9. Details - Registration
Registration - Guidelines
Welcome message
Communicate required steps
Accepted forms of payment
Spell out organization policies/rules
Refunds Yes/No?
Thursday, November 15, 12

10. Details - Registration
Confirmation Messages
Check vs. Credit Card (Installment?)
Waiver Statement
Code of Conduct
Medical Release
Photo Use Permission
Thursday, November 15, 12

11. Program Setup
Create new season (Link to state?)
Re-Use Existing Programs?
Setup Fees & Dates - per program
Open/Close Dates
Max # of Registrants (Wait List?)
Late Fees / Services Fees?
Thursday, November 15, 12

12. Collect What’s Needed
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13. Solicit Feedback
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14. Make It Easy
Test the system beforehand.
Make system easily accessible.
Only display what’s applicable.
Who will answer questions?
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15. Smart Data Usage
Is it exportable?
Custom Saved Reports.
Thursday, November 15, 12

16. Marketing Based On...
School (Compare to Enrollment)
Unique Situations?
ZIP Code
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17. Demographic Info
Continue organizational growth
Create programs/events for specific members
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18. Demosphere Can Help!
22 years of database management experience
SSL Encryption / PCI Compliant
Reliable backups
Privacy Policy
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19. Bonuses
Recommendations & Best Practices
based on 22+ years of experience
Best-in-class Support + Learning Tools
Positioned on the cutting edge.
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20. Investment
$250 Setup Fee
$2.50 per registrant OR
$3.00 per child per year
2.09% + $.50 credit card
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21. Wrap Up
Questions? support@demosphere.com
Subscribe to the Demosphere Blog for...
Industry News
Product Features
Best Practices
... and more!
Thursday, November 15, 12

22. Sean Rose
srose@demosphere.com
Thursday, November 15, 12