1. India’s First Mission Mode e Governance Project under NeGP
AVINASH SRIVASTAVA
Joint Secretary
Ministry of Corporate Affairs
Government of India
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2. VISION OF THE MINISTRY
To facilitate corporate growth with
enlightened regulation.
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3. Vision MCA21
•Reposition MCA
•To fulfill the aspirations of its stakeholders
•To achieve global competitiveness for the
21st century
Foundation for a healthy business eco
system

4. MCA 21 Showcase
• The session will showcase three
perspectives:
– Ministry’s
– Operator’s : by TCS
– and Registrar’s Office by Registrar of
Companies Delhi
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5. Ministry Perspective
• Need, Vision & Strategy for MCA21
– PPP using BOOT model
– Independent PMU
– 3rd Party Audit
– Certification by Project Consultant
– Government committees: Empowered
Committee, Apex Committee
• Policy Enablement & Legislative support
• Change Management – Internal and External
(Stakeholders)
• Benefits to Government, Business, Public, FIs
• Continuous Business Change
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6. Business Drivers - Need for MCA21
Ever-increasing corporates Physical Presence Limited Payment Options
• More than 700,000 corporates • Payments were to be made in
• Millions of corporate representatives person
• About 6 crore pages maintained in files visit ROC office every year
• Only cash or Demand Draft
• One lakh charge registrations per year • Physical presence of company accepted not even cheque
representative required for all
transactions
Limited Access Points Long Queues Record Rooms Maintained Manually
• Mostly one office per state • Slow manual collection and verification
• Ever-increasing stakeholder base process • Information availability to
• Unmanageable situation during peak stakeholders was time consuming
filing season of Oct-Nov-Dec and inaccurate
Paper Based Transactions
• Paper overload doesn't permit
other value added service
• Paper sorting, storage and
retrieval was very cumbersome
and time consuming
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7. MCA21 – Transformation (since Jan, 2007
across the whole country)
Previous Current
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8. Scope of Services – MCA21
• Name Approvals
• Incorporation of new companies
• Filing of annual statutory returns
• Grant of all approvals
• Easy access to public records of companies to all stakeholders
• Grievance redressal
• Compliance management & effective regulation
• Platform for implementing value-added services
• Interoperability with other Government Department /
Ministries/Regulators
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9. MCA21 Implementation Strategy
• Service Delivery based PPP Model
• Consultative and Team Approach
– Unambiguous technical specifications (including
prototypes)
– Cross-functional team including expert from business
domain, financial modeling, IT, legal professionals
with participation from professional institutes
• Modernization of offices
• Process Re-engineering to adapt to a technology-
enabled environment
• Migration of legacy data (45 Million pages digitized)
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10. MCA21 Change Management
INTERNAL
• Policy : Amendments to Companies Act enabling and
mandating electronic filing
• Employees: A large scale training and transformational
exercise, ensuring participation of all levels of
employees, with tacit support of boot partner. Each of
the field office was made part of the team to carry out
transformation within.
EXTERNAL
• Involvement of Professional Institutes (ICAI, ICWI, ICSI)
& Industry Chambers.
• Countrywide Facilitation centers
• Certified Filing Centers (> 900 in numbers)
• Extensive Media Campaign – Educative & Informative
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11. Innovations Used
• Electronic payment methods like Credit Card, Internet
Banking & recently introduced NEFT type of payment
• Elimination of repetitive data using ‘pre-fill’
• Automated pre-scrutiny to ensure accuracy of data
• Authentication of forms via DSC
• Utilization of publicly available software so that end-user
did not incur any additional cost
• Straight Through Processing of filings with system
approval
• Introduction of Electronic Stamp
• System of Role-Check to verify antecedent of the
signatory
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12. MCA21 – Best Practices
 ‘Blue print’ Approach – RFP Document
 Holistic outsourcing – PPP Model
 Digitization of legacy – assembly line approach
 RFO – Addressing Digital Divide
 Outcome (SLA) based monitoring
 Back office workflow – productivity management
 Straight through approval process
 PMU for strategic and operational monitoring
 Green project – eForm & eStamp
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13. Project Objectives and Realization
1. Business – enabled to register a company
and file statutory documents quickly and Nature of Service Prior to MCA21 After MCA21
easily
Name Approval 7 days 1-2 day
2. Public – to get easy access to records and
get their grievances redressed effectively Company incorporations 15 days 1-3 days
3. Professionals - to be able to offer efficient BS / AR Filing 60 days Instantaneous
services to their clients
Change in directors 60 days 1 day
4. Financial Institutions – to find registration
and verification of charges easy Inspection of public Visit to ROC Online
documents
5. MCA – to ensure proactive & effective
compliance and corporate governance
6. Employees - empower to deliver best of • Revenue Increase from 7000 to 14000 Million
services Rupees
• ZERO Revenue Leakage
• National Charge Database Established
Facilities for On-line end-end interaction with • Used by all Banks & FIs before loan
MCA services on portal disbursal to companies
Provides Any Time, Any Where access to MCA • Automation of all Internal Functions
services on a 24X7 basis • Transaction-wise Payment Reconciliation
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14. Overview : Statistics at a Glance
(as on 11-02-2012)
Active Companies 762,000
Public Limited Companies 58,000
Private Limited Companies 704,000
Dormant Companies 153,000
Foreign Companies 3183
Listed Companies – BSE 5086
Listed Companies – NSE 1552
Companies under Liquidation 4612
Number of Limited Liability Partnerships 7952
registered under LLP Act
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15. Growth of Company Incorporation
100000
92080
90000
80000
70000
68088
65899 65139
60000
52524
50000
40000
30000
20000
10000
0
2006 - 2007 2007 - 2008 2008 - 2009 2009 - 2010 2010 - 2011
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16. Growth of Company Filings
700000
596988
600000
500000
451830
393305
400000
344992
300000 294519
200000
143925 163617
132073
118844
98262
100000
0
2006 - 2007 2007 - 2008 2008 - 2009 2009 - 2010 2010 - 2011
Annual Returns Charges (eform 8,10 & 17)
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17. MCA Website

18. MCA21 – Key Achievements
• Procedural uniformity across all offices
• Speed and certainty of service delivery, with ease of access
• Transparency – status of processing of filings and approvals
• Problem of malpractices inherent with a paper-based system
addressed (such as ante-date filings, incomplete filings, replacing
documents, etc.)
• Establishment of a dependable data for effective compliance
management
• Platform for further processes refinement
• Empowerment of the citizen/investor with authentic data about
companies through the Internet
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19. Recent Improvements
Trouble free Peak Filing:
October and November each year are the peak
filing season for Balance Sheets and Annual
Reports
The Ministry set in motion advance readiness
action plan
software optimization
hardware augmentation
appeal to corporates to stagger filings
through media campaigns, portal message
etc. 19

20. Recent Improvements (Contd..)
 More than 1.5 Million filings were received in
the months of Oct & Nov without any
hindrance which is 17% more than last year
 An all time high of 79,000 filings was
recorded on 29th Oct 2011.
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21. MCA21 adds new PARADIGM - XBRL
 Companies mandated to file in XBRL mode in Phase I (FY 2010-
11 onwards i.e. balance sheet date as 31.03.2011 or onwards)–
• All listed companies and their Indian subsidiaries,
• All companies having a paid up capital of Rs 50 Million or
more,
• All companies having a turnover of Rs 1000 Million or above
 Banking companies, insurance companies, power companies
and NBFCs registered with RBI exempted from XBRL filing for this
financial year as their respective taxonomies are under
development
 As on Date more than 23500 companies have successfully filed
their documents in XBRL
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22. Company Registration
1. Obtain Director Identification Number (DIN) online by giving
name, fathers’ name, date of birth, address, and Income Tax
permanent account number of the proposed director
2. Foreign national has to give passport details in place of
Income Tax permanent account number
3. Obtain Name of the proposed company by filing application
online. Normally Name is made available online / within 24
hours.
4. Process developed to give Name immediately online
5. File Incorporation documents such as
Memorandum, Articles, particulars of promoters, directors
and place of registered office of the company.
6. Incorporation Certificate is now issued online between 24-48
hours
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23. AWARDS WON
DATAQUEST Path breaker
Award for 2006
National e-Governance Award
for 2007 for Business
Process Re-Engineering
DATAQUEST e-Governance
vendor award for 2007
Prime Ministers Award for
excellence in Public
Administration

24. THANK YOU
A GREEN PROJECT
SAVES 100 MILLION PAGES EACH YEAR!
avinash.srivastava@mca.gov.in
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