Form XII College Program for Parents and Guardians

1. Form XII College Program for
Parents and Guardians
Thursday, September 12, 2013
7-9 p.m.

2. What’s New This Year
at CSG and beyond?
College Counseling Office
OSU Deadlines
Common App – Essay Prompts, Entire Layout –
―Smart App‖
College Board’s ―Big Future‖
Naviance – ―roadtrip nation‖

3. Tips from the CSG
College Counseling Office
• Remember that each student/child is different
• Consider keeping her process private
• Let your daughter drive the process (but you need to be in the
car!)
• Schedule time to talk about college
• Outline expectations early
• Keep open communication with the College Counseling office
• Help with organization
• Listen and support

4. College Counseling Office
Expectations of Students
• First priority: attend to academic work
• Take ownership of process
• Research and understand admission requirements at each
college
• Keep open communication with college counselors and
teachers
• Check CSG email daily and Naviance at least once a week
• Meet all deadlines (CSG and college)
• Communication with parents/guardians is essential! Set up a
communication plan and commit to keeping parents/guardians
involved and updated in process
• Formally thank teachers who write recommendations

5. Narrowing the List
• Every case is individual, but your daughter’s application list
may look like the following:
Likely options (2-3)
Possibilities (2-3)
Reaches (2)
• Work with Ms. Schultz in individual meetings to discuss the
list, as well as any early application options
• Demonstrated interest (visits, interviews, meeting with
college reps visiting CSG)

6. Non-restrictive
Application Plans
Regular Decision
Students submit an application by a specified date and
receive a decision in a clearly stated period of time.
Rolling Admission
Institutions review applications as they are submitted and
render admission decisions throughout the admission cycle.
Early Action (EA)
Students apply early and receive a decision well in advance
of the institution’s regular response date.

7. Restrictive Action Plans
Early Decision (ED)
Students make a binding commitment to a first-choice institution where, if
admitted, they commit to enroll and withdraw all other applications. The
application deadline and decision deadline occur early. A small number of
schools offer a second round of Early Decision, which typically occurs in
January.
Restrictive Early Action (REA)
Students apply to an institution of preference and receive a decision early.
They may be restricted from applying ED or EA or REA to other
institutions. If offered enrollment, they have until May 1 to accept or
decline. REA applications have a non-binding commitment.

8. Admission Decisions
• Accept
• Waitlist
• Deny
• Conditional Acceptance
Different program
Different start date
Remedial work
• Deferred Enrollment (Gap Year)
• Scholarship and Financial Aid Offers

9. The National Association for College Admission
Counseling (NACAC), founded in 1937, is an
organization of more than 11,000 professionals from
around the world dedicated to serving students as they
make choices about pursuing postsecondary
education.
http://www.nacacnet.org/
NACAC
Rights, Responsibilities and Expectations

10. Students Have Rights
Before Applying:
• Students have the right to receive factual and comprehensive information
from colleges and universities.
• Students have the right to be free from high-pressure sales.
When Offered Admission:
• Students have the right to wait until May 1 to respond to an offer of
admission and/or financial aid. Candidates admitted under early decision
programs are a recognized exception to the May 1 deadline.
If Placed on a Wait List:
• The letter that notifies of that placement should provide a history of the
number of students on the wait list and offered admission, and the
availability of financial aid and housing.
• Colleges may require neither a deposit nor a written commitment as a
condition of remaining on a wait list.

11. Students Have Responsibilities
Before Applying:
• Students have a responsibility to research, understand
and comply with the policies and procedures of each
college or university regarding application fees, financial
aid, scholarships, and housing.
While Applying:
• Students must complete all required materials and submit
their applications on or before the published deadlines.
Each student should be the sole author of her
applications.
• Students should follow the process and timeline
recommended by the high school for filing college
applications.

12. Students Have Responsibilities
After Receiving Admission Decisions:
• Students must notify each college whether they are
accepting or rejecting the offer no later than May 1.
• Students must confirm intention to enroll and, if required,
submit a deposit to only one university.
• Under an early decision plan, students must promptly
withdraw applications submitted to other colleges. If
seeking financial aid, students need not withdraw other
applications until they have received notification about
financial aid.

13. Naviance
The ―Moodle‖ for College Counseling
https://connection.naviance.com/fc/signin.php?hsid=csg
• College visitor schedule
• Scholarship search
• School material submission portal
• Career and interest inventories
• Document Library
• ―My Checklist‖

14. Individual Appointments and Group
Meetings
Individual Appointments
• 40 minute appointments
• schedule 1st or 2nd half of period
• try to meet individually with Ms. Schultz every 4-
5 weeks or provide email updates on a regular
basis
Senior Workshop Class
• I will be dropping by class to provide important
group messages and reminders about college
counseling

15. Organizing Application Materials
Teacher Recommendations
Transcript Requests
Testing
* The Three T’s are the responsibility of the student

16. Organizing Application Materials
Teacher Recommendations
• Discuss recommendations with college counselor prior to asking
• Request recommendations from 2 academic teachers
• Completed Teacher Recommendation Request Form due to
Ms. Newland no later than September 16
• Complete the Class Assessment Form for each teacher (can be
found in Naviance Document Library)
• Provide each teacher with a folder, including a résumé, class
assessment, and list of colleges and deadlines within one week
of requesting a recommendation, and no later than September
23

17. Organizing Application Materials
Transcript Request Forms (―salmon forms‖)
Application Deadline Request Due to College Counseling
Oct. 15 Friday, September 13
Nov. 1 and 15 Friday, September 27
Dec. 1 Monday, October 28
Dec.15 – Jan. 15 Friday, November 15
• Blank forms can be found in the wall file outside Ms. Schultz’s old office.
Completed forms can be dropped off in the bottom slot of the wall file marked
―Completed Transcript Request Forms.‖ Also, a form can be found online on
the College Counseling webpage.
• For students applying through rolling decision plans OR to schools with
deadlines after January 15, transcript requests may be submitted to the College
Counseling office at any time (the earlier the better); however, you must allow 4
weeks for processing of school forms.

18. Organizing Application Materials
Secondary School Report, SSR
(Ms. Schultz completes this)
We create our own Secondary School Report
(SSR), therefore, school forms do not need to be
submitted.
Our Secondary School Report (sent online)
includes:
1. Secondary School Report cover sheet
2. Counselor Letter of Recommendation
3. Official Transcript
4. School Profile

19. Organizing Application Materials
Additional items
• Reporting Fall grade progress
• Midyear and final reports
• Disciplinary action reporting
• Supplemental materials
• Special program requirements
• Scholarship applications

20. Organizing Application Materials
Testing Reminders
• Students are responsible for sending SAT and/or ACT
scores to colleges. It can take up to 3-4 weeks for scores to
be received, so plan ahead!
• Fall test dates – SAT: October 5 & November 2
ACT: September 21 & October 26
Keep in mind that you may not be able to view your Fall test
scores prior to sending them to colleges with early
deadlines.
• Most, (but not all), colleges with November and December
deadlines WILL accept scores from the October ACT and
November SAT.

21. Organizing Application Materials
Testing Reminders
• Access a list of SAT ―Score Choice‖ testing policies at
www.collegeboard.com
• www.compassprep.com - list of colleges and universities
requiring and/or recommending SAT Subject Tests
• www.fairtest.org - schools that do not require standardized tests
or have ―alternate‖ testing policies
• AP scores may be self-reported on college applications. It is
unnecessary to send official AP scores in the admission process.
• Common App allows students to self-report their highest
individual sub-scores on the SAT and ACT.

22. Incomplete Application Notices
• Colleges and universities receive thousands of pieces of mail
and online documents.
• While online submission of applications and school forms
simplifies the process, processing these materials still takes
time—at some colleges as much as 4 weeks.
• Students need to check email and online status often.
• Make sure name and address are correct in the application
• What should I do if a college notifies me of a missing item?
1. Don’t panic, but don’t ignore!
2. Know that the college is likely behind in processing.
3. Notify Ms. Schultz if a school form is missing.

23. Essays

24. Essays
• College Counseling encourages students to share first
drafts of essays.
• Early Application main essay 1st drafts due September 13
• Regular Decision application main essay 1st drafts due
October 4
• Students should work with ONE academic teacher to revise
and edit essays.
• Student is responsible for planning ahead. Teachers and
counselor need advanced notice to review and offer
suggestions on essays.

25. Paying For College

26. Financial Aid
• FAFSA – Free Application for Federal Student Aid
(http://www.fafsa.ed.gov)
• CSS Profile (College Board)
• Just like there are deadlines for admission
applications, there are individual college deadlines for
the FAFSA and the CSS Profile.
• College Financing Calculators:
1. FinAid.org - (http://www.finaid.org/calculators/)
2. Net Price Calculators on every college website
• Financing College Night with Columbus Academy

27. Scholarship
1. College/University scholarships
2. Naviance scholarship search and listing
3. Scholarship Searches on the web:
• Fastweb.com
• Collegeboard.com
• MeritAid.com
• Scholarships.com
• Petersons.com

28. Important Events
& Dates

29. Senior Year Events
Suburban College Fair (Otterbein University; 9/15,
1-3:30 p.m.)
Kiwanis Fair (Vets Memorial; 9/16, 6-8:00 p.m.)
College App work day (during the PSAT at CSG)
Financing College Workshop (Columbus Academy)
Check Naviance for area College Info Sessions
Spring Events

30. Dates to Remember
August 30 - Updated résumé emailed to Ms. Schultz
September 6 - Registration deadline for October 5 SAT
September 13 - Transcript Request Forms due for
applications with October 15 deadlines and early (ED, EA,
rolling) application main essay 1st drafts due (email to Ms.
Schultz)
September 16 - Signed Teacher Recommendation Request
Form due to Ms. Newland
September 23 - Folder with résumé, class assessment and
college list (with earliest deadline) to recommending teachers

31. Dates to Remember
September 27 - Transcript Request Forms due for applications with
deadlines between November 1 and 15 AND registration deadline for the
ACT on October 26
October 3 - Registration deadline for November 2 SAT
October 4 - Regular Decision application main essay 1st draft due
October 28 - Transcript Request Forms due for applications with
December 1 deadlines
November 15 —Transcript Request Forms due for applications with
deadlines between December 15 and January 15
* It is the student’s responsibility to have test scores sent 3-4 weeks before application deadlines

32. Dates to Remember
November 15 - Transcript Request Forms due for applications
with deadlines between December 15 and January 15
January 1 through March 1 - Most college financial aid deadlines
fall during this time.
April 1 – Most colleges will release regular round admission
decisions and financial aid offers by this date.
May 1 - National Candidates Reply Date – Students are required
to make a college decision (and submit enrollment intent to one
college) by this date.

33. Our Contact Information:
Cari Schultz
Director of College Counseling
cschultz@columbusschoolforgirls.org
614-252-0781 x117
Kate Newland
Administrative Assistant, College Counseling Office
knewland@columbusschoolforgirls.org
614-252-0781 x297