How we got extra few hours in the 24hrs a day? This is a short story of the culture and development of Colibri.IO. Here you can find a few new things which can help you squeeze even more from your productivity.

1. How we got extra few
hours in the 24hrs a day?
Short story of the culture and
development.
Karol Pokojowczyk from Colibri.io

2. • Last months we’ve been focused
on the development of the new
version of our app - Colibri IO. We
can see the finishing line but we
can’t call it a day yet.

3. • But in the meantime, I was
thinking about the things I’ve
learned during last months and
ways I’ve discovered.

4. • I know that most of you have
certain ways of work generated
and optimized - but trying out new
things is always a great experience.

5. Here’s a few new things
which we used or which
helped us squeeze even
more from our productivity:

6. 1. The pomodoro technique

7. • This is a time management
solution similar to other timeboxing
techniques that many
programming and collaboration
teams have adopted.

8. • Basically, it’s 5 simple steps. And
you need a timer, like a kitchen
timer, but of course there are apps
for that too.

9. •
Steps:
 Tasks identification
 Set your timer to 25-minutes (or 1
Pomodoro) and work
 When the timer ends, put a checkmark
beside the completed tasks
 Take a 5-minute break before the next
Pomodoro
 Repeat!

10. • After 4 Pomodoros (120 minutes),
take a longer break - 15-30
minutes. After this break, you
repeat the cycle.

11. • This technique helped us to fix
bugs quicker and more effective.

12. 2. Gmail tabs and filtering

13. • There are two sides of the same
coin with Gmail tabs. In the sea of
mails, offers, requests and spam –
tabs work perfectly. When you have
only 30 minutes to focus on your
mail – it’s super effective.

14. • But then I stumbled upon
Mailchimp’s report about open
rate and came to conclusion that
what’s best for users is a problem
for marketers and ecommerces.

15. 3. Group ticketing system - i.e. Asana

16. • Asana helped us with task
management. A very simple app for
teams. Plan, organize and stay in
sync.

17. • You don’t have to spend a lot of
time on task management, it works
pretty well combined with
Pomodoro technique.

18. 4. Get early feedback on your MVP with
Marketing Automation - i.e. Klaviyo

19. • All of our work wouldn’t be worth
the effort if we didn’t know our
users first reactions.

20. • So we created a simple demo/tour
to see what people think and
emailed a link to the most active
users this week by using Klaviyo,
marketing automation tool.

21. • Lively reactions and tons of
feedback turn out to be a great
motivation for the whole team!

22. Just a few simple things can bring
fresh perspective in days filled with
ordinary duties.

23. And what are your methods?
Would you like to share?

24. This article was originally
published on Colibri’s blog. Find
out more:
How we got extra few hours in
the 24hrs a day - short story of
the culture and development of
Colibri.IO

25. Author: Karol Pokojowczyk
CEO Colibri IO
@KarolPokojowczy
@Colibri IO