Part 2/4 of a Presentation Techniques Class

1. Training in Audio Visual Techniques and PowerPoint @ Bezerra de Menezes Miami Claudia Nunes

2. Agenda

3. ?What are our senses?

5. Plan your presentation with your audience in mind Plan a presentation that you will deliver directly to your audience Delivering your presentation directly to your audience is generally the best method, especially when your message is complicated and you expect that your audience will have questions.

6. Where to Begin Begin with an existing presentation Re-Savethe presentation Begin with a blank presentation Save the presentation Create an outline Save the presentation Apply a template Save the presentation

7. Tips Number of Slides How many slides should I use? Maintain a clear message Keep your audience attentive and interested Font Style / Size Helvetica or Arial – Good reading One inch letter = 10 Feet Two inch letter = 20 Feet Three inch letter = 30 Feet

8. Tips Keep text simple Use bullet points or short sentences Recipe for Speeches is = 3 x 4 Recipe for Lessons is be objective and make a point in every slide (even if you have to make 200 slides) Use Art to help convey your message Make Labels for Charts and Graphs readable Make Slide backgrounds subtle and keep them consistent.

9. Tips Use high contrast between background color and text color. Check the spelling and grammar.

10. Slides with or without slide content Add a blank slide from the slide layout gallery Add a slide from a file Duplicate slides within a presentation Copy and paste slides Add a slide from a Slide Library Copy and paste slide content

11. Pictures, shapes, graphics, and other objects Add a SmartArt graphic Add a chart Add a picture or clip art Add a sound Add narration to a presentation Add a movie Add a hyperlink Add WordArt

12. Add headers and footers Add a header or footer Format Position Resize

13. Visual effects Animate text or objects You can animate hyperlinks, text, graphics (including SmartArt graphics), diagrams, charts, and objects to focus on important points, control the flow of information, and add interest to your presentation. Add transitions between slides Slide transitions are the animation-like effects that occur in Slide Show view when you move from one slide to the next. You can control the speed of each slide transition effect, and you can also add sound.

14. Check the spelling and request feedback from your peers

15. Rehearse and time the delivery of your presentation Install PowerPoint Viewer If the computer that will run the presentation that you created does not have PowerPoint installed, you must install PowerPoint Viewer on it. Create and print handouts Create and print notes pages Preview before you print Print your slides Print a presentation in black and white or grayscale You can print your entire presentation — the slides, outline, notes pages, and audience handouts — in color, grayscale, or pure black and white. Save as a Portable Document Format (PDF) or XML Paper Specification (XPS) file Prepare for the delivery or distribution of a presentation

16. Deliver or distribute your presentation Deliver a presentation on two monitors at a podium while your audience views it on a second monitor, see Deliver a presentation on two monitors by using Presenter view. Copy a presentation CD, Pen drive, network, or local disk drive or website (slideshare.net for eg) Create and present a custom show. Write on slides during a presentation Always show the pointer during a presentation Publish your presentation to the Web Publish your photo album to the Web Publish slides to a Slide Library

17. http://office.microsoft.com/en-us/help/roadmap-to-building-a-powerpoint-2007-presentation-HA010206711.aspx