To increase innovation and productivity, organizations recognize that they have to get better at creating more “collaborative cultures” to leverage the collective knowledge, expertise and experience from within. View the slides from Part 2 of the series: “How can remote workers and distributed teams Collaborate Effectively”.

1. How can Remote Workers and Distributed
Teams Collaborate Effectively?
Peter Smit
Founder – Collabogence Inc
October 30th, 2015

2. Cisco Confidential 2© 2013-2014 Cisco and/or its affiliates. All rights reserved.
Introduction
Polling questions
Robyn Bews – Executive Director at Workshift Canada
Kate North – Vice President at PlaceValue
Tami Newcombe – Area VP, US Commercial West at Cisco
Summary
Q & A

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An important element in Collaboration measurement
Individual
work
Highly
collaborative
work
Full-time
Single project
focus
5 to 10 projects
simultaneously
All team members
in one place
Team members
“all over the place”

4. Cisco Confidential 4© 2013-2014 Cisco and/or its affiliates. All rights reserved.
An important element in Collaboration measurement
Individual
work
Highly
collaborative
work
Full-time
Single project
focus
5 to 10 projects
simultaneously
All team members
in one place
Team members
“all over the place”
Driving toward technology dependency

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So where do our technology tools fit in the collaboration
map?
Communication
Social
Sharing
“Info push”
Search
“Info pull”

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So where do our technology tools fit in the collaboration
map?
Communication
Social
Sharing
“Info push”
Search
“Info pull”
E-mail & telephone
Instant Messaging
Web-conferencing

7. Cisco Confidential 7© 2013-2014 Cisco and/or its affiliates. All rights reserved.
So where do our technology tools fit in the collaboration
map?
Communication
Social
Sharing
“Info push”
Search
“Info pull”
E-mail & telephone
Instant Messaging
Web-conferencing
Water cooler
Social/community
Enterprise search
Repository
Email
Social
Project mgmt
CRM
Email
Repository
Social
Project Mgmt
CRM

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Who is here today?
(which functions are represented?)
☐ Human Resources
☐ Workplace Strategy
☐ Corporate Real Estate
☐ Workplace Strategy
☐ Information Technology
☐ Business Champion or other

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Where is your organization on the road of remote work
and distributed teams ?
☐ Have formal program in place with policies and infrastructure
☐ Planning to put a formal program in place during next year
☐ Left up to individual departments or business units
☐ Have no plans

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What percentage of your organization currently regularly
works remotely ? (At least 2 days per week)
☐ 0 to 20%
☐ 20 to 40%
☐ 40 to 60%
☐ 60 to 80%
☐ 80 to 100%

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What support is required in order to improve the
collaborative performance of your remote workers and
distributed teams ?
☐ Business Case
☐ Training
☐ Executive Champion
☐ Technology Tools

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Robyn Bews – Executive Director of Workshift Canada

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@WORKshift
@robynbews

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1. Reinforce the trends: evolve or
die?
2. Get beyond the rhetoric – new
Canadian research!
3. Introducing a “game changer”

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“There are few opportunities
available to companies that can
have this level of impact on
engaging talent in a meaningful
way.”
- Mat Stone, Stone-Olafson

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• Canadian-born not-
for-profit dedicated
to workplace
transformation
• Building the
ecosystem to simplify
what was complex-
“cracking the code”
WORKshiftTM
• Conduit, connector,
catalyst for those
wanting to adopt new
ways of working
• Our vision is to
accelerate the
transformation of
workplaces to improve
lives, cities and
organizational
effectiveness

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SITE AUDIT
FINDINGS
Thank Y u
@WORKshift
Thank Y u
Full research and infographic
available at:
www.workshiftcanada.com/thefutur
eofwork
Thank you

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Kate North – Vice President of PlaceValue

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Ensuring
Successful
Virtual
Collaboration
Kate North

45. Work is not
SOMERWHERE
WE GO,
-Frank Becker
It’s
SOMETHING
WE
DO

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requires a new way of working

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Competing for the Future
Innovation depends upon
Collaboration
• to connect people to people
• to connect people with ideas
• generate new ideas
F2F and Virtually

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“Innovation–
-Malcolm Gladwell
the heart of the
knowledge economy,
is fundamentally social”
collaborate to innovate
Photo source: Steelcase

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Building personal
relationships and social
networks through:
• Greater informality
• Supporting fortuitous
encounters
• Focus on team performance
innovation starts with the sharing of ideas
Photo source: Steelcase

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don’t make
assumptions…
it’s a new skill

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Assess & Train
EVERYONE

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resource: www.wrike.com
What does
good look
like?

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create team norms &
protocols

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Culture
based on
Trust

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review work
process &
practices

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master your work
tools

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What?

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Master the Art of
Virtual Meetings

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make the invisible, visible

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track progress

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make f2f time count

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Photo source: Kayhan International

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address bad
behaviors quickly

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What?

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have fun…
get creative

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Photo source: https://leaderchat

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celebrate!

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Achieve, Recognize…..and THRIVE!
…and let them thrive!
http://www.digneconsult.com

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www.e-work.com
Promo code: Cisco2015

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Thank you!
Kate North
VP, Workplace Innovation
PlaceValue
knorth@placevalue.com
312 720 1858

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Tami Newcombe – Area Vice President of Commercial
West at Cisco

80. Tami Newcombe, Area Vice President, Cisco Systems
Transforming Teamwork
Collaboration Through the Experience of a Sales VP

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People working together can
achieve extraordinary things

82. Weekly Sales Forecast

83. Connecting Customers with Experts

84. Acquiring Talent

85. Creating Culture

86. Engaging Customer Executives

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Collaboration is a Journey
Start Small
Executive Champions
Process-Culture-Value
Adoption Contests
Metrics

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The bases which need to be covered
in pursuit of improved collaboration
for your remote workers and
distributed teams:
Assessment and Analysis Business Case
Information Governance & Access Technology tools
Work configuration (including space) Org Learning & Development
Social/ Community Measurement and adjustment
Summary:

90. Q & A
Peter Smit - peter@collabogence.com
Robyn Bews – rbews@calgaryeconomicdevelopment.com
Kate North – knorth@placevalue.com
Tami Newcombe - tnewcomb@cisco.com
Research project: Interested in knowing your “Collaborator Type” and how you compare to others?
Go to www.themindsuite.com/survey and ender code: VSH476
(20 minute assessment – your profile will be sent to you upon completion of the research)
October 30th, 2015