type of event, planning an event

1. EVENT
Hello, I'm Carlos , and I'm Planing an event .
first i need decide what type of even i want to do. in this case is a Software's developers meeting,
second, i need to know the location of my event, I rather use San souce port for this meeting.
third, I need choice the date and time, for this meeting the date is March 2nd and the time is 10:00 A.M.
The things to do before event are: put up the signs, send out the announcements,set up the projector, check
out the system, invite the speakers and set up the room. I need make a team for this tasks.
And during the event, the things to do are: handout the agenda, invite the people to sit down and introduce the
guest, and at the end say the parting words.