1. PRE-DISASTER MEETING
2012
Ha Noi, 28th September 2012
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2. PRE-DISASTER MEETING, 2012
EXPECTED RESULTS
At the end of this meeting, VNRC and partners will:
 Agree on VNRC’s response sectors
 Agree on timeframes for each response sector and distribution
standards
 Develop specification (quality and quantity) of relief items
 Mapping the existing resources of VNRC and partners
 Agree on coordination mechanism
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2

3. PRE-DISASTER MEETING, 2012
LIST OF RECOMMENDATIONS OF 2010 AND 2011 MEETINGS
 Needs assessment
 Standard operating procedures (SoP)
 Coordination
 Logistics (warehouse and procurement)
 Planning and monitoring
 WatSan
 Communications and fundraising
 Volunteer mobilization
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4. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Needs assessment
Done
Not
done
Establish NDRT, issue ToR for NDRT, provide refresher training


Carry out needs assessment in relief and recovery phase


Finalize template for needs assessment


Develop annual budget plan for NDRT, simplify complex
administrative procedures to allow quick deployment of NDRT


Develop and approve NDRT deployment plan within 12 hours in
emergency situation


www.redcross.org.vn
Đổi mới tư duy – Tạo dựng vị thế - Bảo vệ sự sống
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4

5. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
SoP
Done
Not
done
Issue SoP


Develop distribution standards


Develop time frame for each distribution


www.redcross.org.vn
Đổi mới tư duy – Tạo dựng vị thế - Bảo vệ sự sống
HỘI CHỮ THẬP ĐỎ VIỆT NAM
5

6. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Coordination
Done
Sign pre-disaster agreement among VNRC
www.redcross.org.vn
Đổi mới tư duy – Tạo dựng vị thế - Bảo vệ sự sống
Not
done


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7. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Logistics (warehouse and procurement)
Done
Not
done
Have pre-agreements with suppliers in order to speed up the
procurement process


VNRC has appropriate pre-positioned goods (quantity and quality) in
strategic location


Carry out fund raising to increase stock for relief items and diversity
items


Finalize standards for relief item specification


Develop VNRC own procurement manual and forms


www.redcross.org.vn
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7

8. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Planning and monitoring
Done
Not done
VNRC implements relief and recovery programmes as part
of a single plan of action and ensure partners resources are
mobilized to complement each other


Finalize standard guidelines for good and cash distribution


Increase cash in emergencies


Develop simple template and procedures to design one
overall plan of action


Build capacity on PMER and adapt global policies,
guidelines and form to VNRC


Finalize standard monitoring templates for relief and early
recovery


Review VNRC contingency plan before June every year


www.redcross.org.vn
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9. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
WatSan
Done
Not done
Develop and organize more training for staffs and volunteers


More WatSan equipments to be propositioned in disasterprone provinces


Increase Aquatab stock


Integration of the sanitation aspect


Develop WatSan package


Develop WatSan manuals (training, running of WTU and
maintainance)


Develop SoP for WTU


www.redcross.org.vn
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9

10. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Communication and fundraising
Done
Not done
Develop communication plan in emergencies


Organize a press conference to introduce SoP


Develop plan to ensure that VNRC has effective fundraising plan


Continue to work on the previous disasters’ donor relations


Develop a system to register and communicate with them regularly


Organize raising awareness event involving last year’s donors


www.redcross.org.vn
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11. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Volunteer mobilization
Done
Not
done
Develop database for disaster-prone


Create a mechanism similar to Club 25, with volunteers trained on DR


Keep continuous contacts with volunteers (province and district)


Organize refresher training including disaster preparedness and
response to volunteers in the most affected provinces


www.redcross.org.vn
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12. PRE-DISASTER MEETING, 2012
Main outcomes:
To increase efficiency of operation
Reduce administration/management costs for operation
Reduce pressure on timing and staffing
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13. PRE-DISASTER MEETING, 2012
Discussion point:
 How to do differently?
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14. PRE-DISASTER MEETING, 2012
Why some recommendations were not fully implemented or
partially implemented?
 Institution/mechanism
 Finance
 Human resource
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15. PRE-DISASTER MEETING, 2012
MAIN PREPAREDNESS ACTIVITIES FOR THE SEASON IN 2012
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