3. INDUCTION MANUAL
Index
1. Welcome from the Director .............................................. 5 10. Communications Service ...................................17
a. Functions ................................................................ 17
2. Who we are ....................................................................... 6 b. CREAL Web ............................................................. 17
a. A Little History ...................................................................... 6 c. Intranet ................................................................... 17
b. Our mission .......................................................................... 6
c. Our vision .............................................................................. 6 11. Computing Resources .......................................18
d. Corporate Values .................................................................. 6 a. Access to Computing Resources ........................... 18
e. Commitment to Public Health ............................................. 6 b. Usernames and Passwords ................................... 18
c. e-mail ..................................................................... 18
3. What we do ....................................................................... 7 d. Communal drive U:crealf01creal ....................... 18
a. Research ............................................................................... 7 e. Computing Incidents .............................................. 19
b. Good Practice Guide ............................................................. 7 f. Protection Measures for Personal Data ................. 19
4. Organisational Structure..................................................... 8 12. Sustainability .....................................................20
a. Organisation chart ................................................................ 8
b. Trustees ................................................................................ 9 13. Leisure Activities ...............................................21
c. Governing Board ................................................................... 9 a. CREALVerd .............................................................. 21
d. Scientific Advisory Board (SAB) ........................................... 9 b. Leisure Activities .................................................... 21
e. Management ......................................................................... 9
f. Scientific Administration Committee (CREALETA) ............ 10 Facilities ..................................................................22
g. Regular General Meetings at CREAL ................................ 10 a. CREAL Premises .................................................... 22
h. Annual Scientific Retreat ................................................... 10 b. PRBB Auditorium ................................................... 22
c. Meeting Rooms ....................................................... 22
5. Research Projects..............................................................11 d. Questionnaire Room ............................................... 22
e. Work Room ............................................................. 22
6. Publications........................................................................12 f. Storage and Sample Transport ............................... 22
a. Publications by CREAL Authors ......................................... 12 g. Camera (Photography) ........................................... 23
b. Signature for Bibliographies .............................................. 12 h. CREAL Common Room .......................................... 23
c. Other Publications .............................................................. 12 i. PRBB Cafeteria/Restaurant .................................... 23
j. Car Parking .............................................................. 23
7. Scientific Seminars ............................................................13
a. CREAL Seminars ................................................................ 13 15. Services .............................................................24
b. IMIM Epidemiology Seminars ............................................ 13 a. Maintenance incidents ........................................... 24
c. PRBB Seminars .................................................................. 13 b. Purchasing .............................................................. 24
c. Office Material ........................................................ 24
8. Training...............................................................................14 d. Post ......................................................................... 24
e. Photocopier and Scanner ....................................... 24
9. Personnel Management ....................................................15 f. Scientific Posters ..................................................... 25
a. Security Cards and Opening Times ................................... 15
b. Employee Regulations........................................................ 15 15. Other Useful Information...................................26
c. Labour Incidents ................................................................. 15 a. Location and Access ............................................... 26
d. Holidays .............................................................................. 16 b. Basic telephone Functions ..................................... 27
e. Salaries ............................................................................... 16 c. Important Telephone Numbers .............................. 27
f. Training ................................................................................ 16 d. Visitor Access.......................................................... 28
g. U DriveCREAL GENERAL ................................................ 16 e. Emergency Drill ...................................................... 28
h. Emergency Plan ................................................................. 16 f. Other PRBB Centres ............................................... 28
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5. INDUCTION MANUAL
1. Greeting from the Director
Welcome to the Centre for Research in Environ- The cooperation and teamwork require the right
mental Epidemiology (CREAL). conditions. Therefore, maintaining a friendly at-
mosphere where trust and cooperation to flourish
With this manual we hope to facilitate your host is one of our major concerns. Professional devel-
in the incorporation at CREAL and, therefore, opment, honesty, integrity and respect for col-
we’ve included an extensive collection of infor- leagues working for us are fundamental values.
mation about the characteristics and operation of Currently, all employees work in 6 CREAL re-
our center. In fact, an important part of this guide search programs, covering a wide range of envi-
refers to how we are organized in terms of both, ronmental exposures (air pollution, water pollu-
administrative and management aspects as the tion and radiation) and its effects on health (child
scientific aspects. health, cancer and respiratory health).
We take in very account, that even our centre is Moreover, one of the characteristics of our
not a very big one, there are many things to learn heart that we appreciate most is our inter-
about it and about its working procedures. For national membership. We come from differ-
this reason, you must read carefully this manual ent countries and we have different cultures
because it will give you an overview of CREAL and and languages. This diversity makes us richer
facilitate your adaptation. and expands our vision of research and reality.
However, there are many important things that We wish you the best during your stay in CREAL,
can not be transmitted in a manual like this. The whether you’re here for a limited period as if your
most important is our belief that the success of incorporation is an indefinite term. We will do our
the centre and, therefore, of all of us depends best to do that work here feel worthwhile and
largely on the willingness and ability to cooper- makes life more enjoyable and interesting. We
ate with between us. And that cooperation is one need you to help us achieve this.
of the keywords in our dictionary and the basis of Sincerely,
teamwork. There is nothing here that we do alone.
We are all required to carry out the mission of the Josep M Antó
centre, which focuses on carrying out environ- Director
mental and epidemiological research projects of
high quality, and provide scientific knowledge that Manolis Kogevinas and Jordi Sunyer
is relevant for public health actions. Co-directors
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6. INDUCTION MANUAL
2. Who We Are
A. A LITTLE HISTORY It is also important to mention that today the CRE-
The Centre for Research in Environmental Epide- AL forms part of the CERCA plan, the System of
miology (CREAL) was created at the end of 2005 as Research Centres of Catalonia that includes 40
a joint project of the Generalitat de Catalunya (Au- centres with a total of over 3,000 researchers.
tonomous Catalan Government); the Ministry of
Health and the Ministry of Innovation, Universities B. OUR MISSION
and Enterprise with the Parc de Salut MAR (MAR Our mission is to carry out high quality epidemio-
Health Park) and the Pompeu Fabra University. logical research projects on the environment and
This institution is directed by Dr. Josep M. Antó health and to offer relevant scientific knowledge
and forms part of the Barcelona Biomedical Re- for use for the improvement public health. This
search Park (PRBB), which is one of the biggest will be achieved using competitive research pro-
clusters of biomedical research in Europe. It in- jects, higher education and national and interna-
cludes six public research centres and is located tional multidisciplinary collaborations.
next to the Hospital del Mar.
Despite its very recent constitution, this centre is C. OUR VISION
the offspring of a research project in Epidemiol- The CREAL will be an international centre of ref-
ogy and Environment started initially by the Res- erence for epidemiological research.
piratory and Environmental Research Unit (URRA)
of the IMIM Hospital del Mar Research Institute. D. CORPORATE VALUES
For this reason, the research staff who work here The corporate values of the CREAL include the following:
have a long experience in research, assessment • Commitment to Public Health
of information systems, evaluation of environ- • Excellence in research
mental risks and crisis management, as well as • Professional development
being qualified in environmental epidemiological • Honour, dedication and responsibility in the workplace
methodology and knowledge management. • Cooperation and collaboration
In fact the research at the CREAL is led by senior • Independence
and junior scientists of world renown in the field • Rendering of accounts and a transparent manage-
of epidemiology. They are supported in their task ment policy
by a professional team of post-doctoral scientists,
statisticians, pre-doctoral students, technicians E. COMMITMENT TO PUBLIC HEALTH
and administrators. The CREAL believes firmly in the role of environ-
mental epidemiology as a scientific area within
Public Health and therefore expresses its commit-
ment to collaboration in the processes of risk eval-
uation and environmental Public Health practices.
In both the developed countries and those in the
process of development, Environmental Public
Health still has to face great challenges to be able
to protect populations from the effects of physi-
cal, chemical and biological agents. To achieve
this goal, the CREAL works through competitive
research projects and national and international
multidisciplinary collaborations.
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7. INDUCTION MANUAL
3. What We Do
A. RESEARCH ticularly sub-products of the disinfection pro-
Research at the CREAL is organized into 6 re- cesses used to treat potable and non-potable
search programmes: water for swimming pools and their various ad-
• Respiratory: The research line on respiratory verse effects on health, such a cancer, respirato-
diseases includes the study of the causes of ry disease and reproductive disorders. The head
respiratory disease in the environment and in of this programme is Mark Nieuwenhuijsen.
the workplace; in children and adults. This in-
cludes chronic obstructive pulmonary disease • Radiation: Research in this programme is fo-
(COPD) and asthma. The head of this pro- cused on the effects on health of ionizing ra-
gramme is Josep M. Antó. diation (for example those caused by nuclear
activity or medical tests such as scanners) and
• Cancer: Cancer is one of the most important non-ionizing radiation (such as those emitted
causes of mortality in the world. Now it has by mobile telephones). The head of this pro-
been proven that exposure to a number of en- gramme is Elisabeth Cardis.
vironmental or work-related factors can cause
the disease. This programme studies various Furthermore, there are also transversal pro-
cancers, such as bladder, colon, leukaemia or jects related to CREAL research on Biostatis-
lymphomas, amongst others, to identify the en- tics and Educational Programmes.
vironmental factors involved. This programme
is led by Manolis Kogevinas. B. GOOD PRACTICE GUIDE
The Good Practice Guide (CBPC) for the PRBB
• Child Health: The research at the CREAL fo- centres is a collection of recommendations and
cuses on the evaluation of intrauterine and commitments to the practice of scientific activi-
postnatal growth including development of the ties. Its aim is to anticipate problems of integrity
neurobehavioral system in children and the in the behaviour of scientists. Its content is com-
evaluation of other birth defects in relation to plementary to the existing legal regulations.
persistent environmental contaminants such
as organochloride compounds (OCs), mercury, This code will be supplied on arrival to the Cen-
DDT and airborne particles in the urban envi- tre for Research in Environmental Epidemiology
ronment. The head of this group is Jordi Sunyer. but you can also find it at: http://www.creal.cat/
programes-recerca/en_index.html.
• Air Pollution: The principal objective of this The CBPC constitutes a collective means of au-
programme is to understand the sources of toregulation. Its content has been revised and
atmospheric contamination, in particular traf- supervised by the Scientific Commission of the
fic, in relation to the origin and development of PRBB, this is made up of the directors and scien-
pathologies related to the cardiorespiratory ap- tific personnel of the IMIM Hospital del Mar Re-
paratus and neurodevelopment. To do this, the search Institute, the Department of Experimental
benefits of physical exercise during transporta- Science of the Pompeu Fabra University, the Cen-
tion are also analysed. The programme is led tre for Genomic Regulation (CRG), the Centre for
by Jordi Sunyer. Regenerative Medicine of Barcelona (CRMB), the
Institute of Advanced Technology (IAT-PRBB) and
• Water Pollution: This programme researches the Centre for Research in Environmental Epide-
the relationship between water pollutants, par- miology (CREAL).
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8. INDUCTION MANUAL
4. Organisational Structure
A. ORGANISATION CHART
BOARD
SCIENTIFIC ADVISORY GOVERNMENT
COMMITTEE COMMITTEE
Director
J.M. ANTÓ
Scientific Directors Assistants
Management Director
M. KOGEVINAS
J. SUNYER C. DÍAZ
Programme: Programme: Management
Cancer Respiratory Programme
M. KOGEVINAS J.M ANTÓ G. PERELLÓ
Programme: Programme: Scientific-Technical
Chilhood Radiation Programme
J. SUNYER E. CARDIS J. PORCEL
Programme: Programme: Financial
Water Pollution Air Pollution Programme
M. NIEUWENHUIJSEN J. SUNYER D. LÓPEZ
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B. BOARD OF TRUSTEES
The Board of Trustees is the highest governing
body of the CREAL Foundation. It is made up of
representatives of all the faculties necessary to
realize the objectives of the foundation.
The Board of Trustees is collegiate in nature and
meets for ordinary meetings twice a year. Medicine at the Keck School of Medicine, and Di-
rector of the Institute for Global Health of the Uni-
The president is Mr. Antoni Plasència Taradach, versity of Southern California.
Director General of Public Health of the Ministry Please consult the full list of members of the SAB at:
of Health of the Generalitat of Catalonia. http://www.creal.cat/creal/organs-govern/en_
consell-assessor/
The other members of the Board of Trustees are
representatives of the trustee entities: The Gen- E. MANAGEMENT
eralitat of Catalonia (Ministry of Health, Ministry • Administrative Management Committee (AMC)
of Innovation, Universities and Enterprise and the The SMA meets once a month with the aim of
Ministry of the Environment and Housing), Bar- establishing the directives and general criteria
celona MAR Health Park and Pompeu Fabra Uni- for the functioning of the centre as well as mak-
versity. See the list at: http://www.creal.cat/creal/ ing sure they are followed. Amongst other func-
organs-govern/en_patronat/. tions the AMC:
+ Develops the Strategic Plan of the Centre (this
C. GOVERNING BOARD is then ratified by the Trustees)
The Governing Board consists of one representa- + Development of the negotiated formula grant
tive of each of the institutions that make up the for the centre
Board of Trustees; ordinary meetings are held + Carries out periodic follow-ups of the indicators
twice a year. for the centres
The president of this body is Miguel Gómez + Carries out follow-up of the administrative and
Clarés, Director of the Director Plan for Scientific scientific management of the centre
Policy of the Ministry of Health of the Generalitat
of Catalonia.
Josep M. Antó, Director of the CREAL is the Presi-
D. SCIENTIFIC ADVISORY BOARD (SAB) dent of the AMC.
The Scientific Advisory Board is made up of inter-
nationally recognised researchers and its function The members are:
is to assess and evaluate the organisation and re- Jordi Sunyer, Co-Director del CREAL
search carried out at the centre. Visits by the SAB Manolis Kogevinas, Co-Director del CREAL
are programmed according to needs. Carlos Díaz, General Manager
The advice of the SAB is very important as it Gemma Perelló, Head of the Management
serves as a guide to define the strategic lines of Programme
the CREAL. * The minutes of the SMA meetings are available for all
The President of the SAB is Jonathan Samet, Pro- personnel of the CREAL at: U:CREAL GENERALActes
fessor and Head of the Department of Preventive reunions-Meeting minutes
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10. INDUCTION MANUAL
• Scientific Management Committee (SMC)
The SMC meets fortnightly and its function is to
establish directives and general criteria for the
research at the centre.
Josep M. Antó, Director of the CREAL is the Presi-
dent of the SMC.
The members are:
Jordi Sunyer, Co-Director del CREAL
Manolis Kogevinas, Co-Director del CREAL
Carlos Díaz, General Manager
Gemma Perelló, Head of the Management sion of opinions for specific topics, decisions are
Programme not necessarily taken during this phase
Mark Nieuwenhuijsen, Head of the Water Pollution • Decision Making: Decisions taken can be
Programme classed in three categories: research, educa-
Elisabeth Cardis, Head of the Radiation Programme tion and organisation.
Joana Porcel, Head of Scientific-Technical Other members of the CREAL (pre-doctoral
Programme students, technicians and administrators) can
be invited to deal with specific topics at the
* The minutes of the SMC meetings are available for all CREALETA. They can also communicate com-
personnel of the CREAL at U:CREAL GENERALActes ments that they consider relevant through their
reunions-Meeting minutes representatives.
F. SCIENTIFIC ADMINISTRATION COMMITTEE G. REGULAR GENERAL MEETINGS AT THE CREAL
(CREALETA) The Management of the CREAL holds regular
The Scientific Administration Committee, also meetings twice a year with all members of the
called the CREALETA meets every two months and CREAL. These meetings are separate for profes-
is made up of the members of the two manage- sional categories: pre-doctoral researchers, post-
ment committees, senior investigators, post-doc- doctoral researchers, technicians, statiscians and
toral investigators, the IT department, the Commu- administrative assistants.
nications Manager and the Project Managers who The objective is to maintain a constantly open
coordinate the largest projects at the centre. channel of communication so that the manage-
The agenda for these meetings is developed ment is informed of concerns and issues.
through an open communication and is directed
by the CREALETA Manager and Co-Director of the H. ANNUAL SCIENTIFIC RETREAT
centre, Manolis Kogevinas. Every year the CREAL organises an Annual Scien-
tific Retreat for all the CREAL personnel so that
The CREALETA has two types of functions: all researchers and other members of staff get
• Communication: This is the essential function of to know about all the research carried out at the
the CREALETA as it helps maintain strong cohe- centre. Presentations are given of all the projects
sion between its members. Communication in- that the CREAL staff participate in and the results
cludes an exchange of information and discus- they have obtained are explained.
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5. Research Projects
Approximately 50% of the CREAL financing comes Meritxell Torres Paisal, who is on extension 1684,
from the trustee entities and this covers the struc- mtorres@imim.es or in office 157.
tural part of the centre. The other half is competi- For international projects you should contact
tive funding from various public and private na- Carol Barnwell, who is in office 157, on e-mail
tional funding agencies: ISCII, MICIIN, La Marató, cbarnwell@imim.es or extension 1670. Carol is
Agaur, etc; and international funding agencies: also responsible for the Coordination of European
European Commission, NHI, etc. Projects Office.
Support for National and International Projects At the moment the CREAL Projects Office is in
At the moment the CREAL works with the Re- the Process of Creation and will come into use
search Service of the IMIM. Any question about during 2011. The CREAL OP Manager is Joana
paperwork related to grants or projects should be Porcel, who can be reached on extension 7349,
addressed to this service. on jporcel@creal.cat or in office 186. The CREAL
The Head of the Research Service is Marta López, Projects Office will be responsible for providing
who is based in office 157.03 on extension 1576 or support for the paperwork necessary for research
on email mlopez4@imim.es. projects, especially those where the CREAL is a
For national projects you should contact Carmen partner in the work and does not have a specific
Sánchez Gallardo, who you can find on extension Project Manager for the project as happens with
1682 or mcsanchez@imim.es or in office 157) and those coordinated by the centre.
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6. Publications
CREAL research results are translated into scientific articles published in national and in-
ternational scientific journals.
A. CREAL AUTHOR PUBLICATIONS Finally, affiliation to other institutions might also
All publications by CREAL research staff can be be necessary, as is the case of ICREA.
found on our web: By default the order of signatures should be:
http://www.creal.cat/en_publicacions_creal/.
Only the abstract is available here. If you wish to 1) CREAL
read the full article you should consult the local 2 ) ICREA (if appropriate)
drive U:CREAL GENERALPublicacions-Publica- 3) IMIM Institut de Recerca de l’Hospital de Mar
tions. Here you will be able to search under the 4) UPF
different categories of author, title, journal etc. 5) CIBERESP
Once you have found the article you are interested
in you can download a PDF file of the article. To The address for correspondence (when neces-
do this you need the software Reference Manager. sary) is:
If you do not have this, please send an incident
ticket to IT or contact IT department.
CREAL- Centre for Research
B. SIGNING RESEARCH COMMUNICATIONS in Environmental Epidemiology
The CREAL must be the first or principal scientific Barcelona Biomedical Research Park
address on documents signed by members of the Dr. Aiguader, 88
CREAL. Usually this is the only signature that is 08003 Barcelona
included in PubMed for first authors. Spain
The CREAL signature must be the following: Tel. +34 93 2147300
“Centre for Research in Environmental Epide- Fax + 34 93 2147302
miology (CREAL)”.
The CREAL signature is always in English (for *It is very important that all articles and publi-
both national and international journals). cations carry the correct signatures.
As well as the CREAL, all members of staff who C. OTHER PUBLICATIONS
work in collaboration with the IMIM (Hospital del To consult other publications we recommend that
Mar Research Institute and the CIBER should in- you use the Pompeu Fabra University (UPF) li-
clude the following signature: brary (http://www.upf.edu/bibtic/ or you can use
“Hospital del Mar Research Institute (IMIM)” the PubMed database (http://www.ncbi.nlm.nih.
“CIBER Epidemiologia y Salud Pública (CIBERESP)” gov/pubmed/).
For those affilated to the UPF, it is also obligatory
to include the following signature:
“Universitat Pompeu Fabra (UPF)”
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7. Scientific Seminars
You can consult the following sessions on the CREAL website
http://www.creal.cat/en_index.html:
A. CREAL SEMINARS B. IMIM EPIDEMIOLOGY SEMINARS
Every Friday at 09.30 there is a scientific seminar The IMIM/CREAL Epidemiology Programme of-
organised by the CREAL and addressed to all re- fers a seminar every second Wednesday at 15.00
search staff and statisticians at the centre. These to 16.00.
seminars are obligatory. On some occasions the Researchers and statisticians should attend these
seminar is given by a researcher from outside the seminars.
CREAL.
The pre-doctoral students, supervised by a junior C. PRBB SEMINARS
researcher, are responsible for giving these semi- You can see a full list of the PRBB Scientific Semi-
nars and they are distributed on an annual rota. nars on the CREAL web at:
http://www.prbb.org/contingut/part04?from_
action=eng_part04.
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8. Training
The CREAL has a training programme aimed at all personnel managed by Jordi Sunyer,
Co-Director of the CREAL.
You can find the guidelines for the programme at U:CREAL GENERALProcediments-Procedings.
The objective is to provide CREAL staff with information and training in the use of new technologies in
research and facilitate the use of new information tools in order to improve the quality of their clinical,
teaching, research and management tasks.
Other routes to training are:
• PRBB Intervals Programme: Barcelona Biomedical Research Park organize some coursed addressed to
all the researchers: www.prbb.org/intervals
• IMIM Training Programme: CREAL personal can access to IMIM training courses: http://intranet.imim.es
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9. Personnel Management
CREAL has a Human Resources service whose aim is to advise all employees regarding
labor issues and orientation training. It is important to us that our staff was in a comfort-
able working environment and with the best tools to work. Our HR management is a service
nearby and it is intended to provide an add value. We also have a priority to integrate the
new staff as quickly as possible to the functioning of our center. To achieve this, we share
our values and our interests from the start of each CREAL professional project in order to
maintain a positive relationship.
The person responsible for HR is Samuel Espinal, who can be reached on sespinal@creal.
cat or on extension 7351.
A. ACCESS CARDS AND OPENING TIMES be approved by your supervisor manager.
The card readers detect the cards when they are These days are available until 31 December of
in proximity. It is obligatory to use your person- the same year and must be used during the cal-
al card when entering and leaving the building, endar year and cannot be carried over.
otherwise the system will not allow you to come
back in if you did not mark your exit or vice versa. Work outside the office (congresses, etc):
The card allows you to enter any of the access If you are attending a conference or meeting
points of the building and free movement in the etc. outside CREAL you should make the re-
CREAL premises 24 hours a day 365 days a year. quest through IMIM Intranet/GESTION DE PER-
It also allows you into the other premises within SONAL (Personnel Management). You should
the building on working days from 08.00 to 20.00. always attach a document for justification
There are areas of restricted access where only (agenda, congress inscription etc.).
authorized personnel can enter.
Sick Leave:
B. EMPLOYEE REGULATIONS For contracted members of CREAL staff a doc-
You can see the CREAL work regulations at tor’s note (baixa mèdica) is required for the first
UCREAL GENERALRecursos Humans. day missed due to illness. A certification note
It is recommended that all staff contracted by the of a doctor’s visit (justificant mèdic) is not valid.
CREAL Foundation have a medical check-up with the This note should arrive within 48 hours of the
company’s health insurance company. The HR ser- absence, by hand or by fax (Samuel Espinal 93
vice will contact all new employees regarding this. 214 73 02) or by attaching it in an IT application
used to make the ticket/incident on-line.
C. LABOUR INCIDENTS Failure to communicate the sick leave correctly
Days for personal use (DPU), 5 days a year will mean that the absence is counted as a DPU.
CREAL personnel have DPU. Full-time work-
ers (40 hours per week) have 5 DPU. In case
of other contracts, DPU will be directly propor-
tional to hours worked.
These should be requested via the IMIM in-
tranet the same way as for holidays, they must
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D. HOLIDAYS G. U DRIVE UCREAL GENERAL
At the appropriate time you will receive a mes- On the U Drive you can find the Emergency Plan
sage from the HR service requesting the dates for (fire drill), templates, forms and information re-
your holidays. You should request your holidays lated to aspects of Personnel Department, Com-
through the IMIM intranet GESTIÓ DE PERSON- munication and Meetings concerning the centre.
AL/INCIDÈNCIES LABORALS (Personnel man-
agement/labour incidents), they are approved by H. EMERGENCY PLAN
Mª del Mar Ferrer (tel: 93 316 0575) and this pro- In the case of evacuation of the building you must
cess can take a few days. follow the instructions you will find in the PRBB
Self Protection Plan (Pla d’autoprotecció del
Please remember that your supervisor must au- PRBB) which you will find in the file: UCREAL
thorize the holidays prior to making the intranet GENERALPla d’Emergència.
request. In the case of requesting holidays outside
the normal holiday period, please speak to your
line manager first as this needs prior approval.
Summer Holidays: 23 labour days (including
just working days).
These cannot be divided either into a maximum
of two periods or per week. The summer holiday
period recommended is 1 June to 31 September.
Summer holidays must be taken before 31 De-
cember of the same year or they are lost.
Easter Holidays (4 Days)
For Easter you have 4 days holiday and there are
two options available. At the appropriate mo-
ment you will be notified and you should follow
the same procedure as for summer holidays.
Christmas Holidays
For Christmas you have 4 days holiday and there
are two options available. At the appropriate
moment you will be notified and you should fol-
low the same procedure as for summer holidays. The objective of this plan is to organize and co-
These days must be taken before 31 January of ordinate the personnel of the centre so that they
the following year, after this date they are lost. act in an ordered way, both regarding communi-
Official Calendar cation of the situation, implementation of actions
You can see the calendar on or evacuation of the centre, enabling the resolu-
UCREAL GENERAL. tion of the problem with the minimum personal
or physical damage possible. This is irrespective
E. SALARY of whether the situation is caused by fire, bomb
Salaries and grant stipends are paid into your ac- threat, spillage or emission of chemical, biologi-
count on the 28th day of the month. cal or radioactive substances.
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10. Communications Service
A. TASKS
The CREAL has a Communications Department,
which manages all actions related to internal and
external communication. It also offers advice on
aspects of image, publicity and all matters con-
nected with communication.
The mission of the Communications Department
is to:
• Inform the general public of the activities of the
CREAL
• Improve the visibility of the CREAL and by exten-
sion its research
• Offer support to researchers in activities to in-
form about science
• Organize events and conferences
• Prepare informative dossiers, reports and leaf-
lets C. INTRANET
• Maintain the web www.creal.cat The CREAL is planning to develop its own intranet
during 2011. Meanwhile you can use the IMIM in-
The publication of scientific articles should be tranet to make requests or incidents/tickets.
communicated previously to this service to give Many of the general resources you need are also
time to evaluate the news value and write a press on the IMIM intranet. To enter, from the CREAL
release. Staff should also communicate any ac- webpage click on the intranet icon. You will be
tivities such as interviews, seminars, informative asked for your username and password.
sessions or collaboration with the media to the The intranet makes all types of information avail-
Communications Service. able such as: shared services and specific re-
search services. It facilitates administrative tasks
Gisela Sanmartin is the Communications Service (purchasing, general services, administration,
Manager, she can be contacted on gsanmartin@ Personnel Management etc.) through its appli-
creal.cat or extension 73 33. cations and it allows you to report incidents and
requests to General Services and IT. There is an
B. CREAL WEB announcement board and a suggestions box. You
The CREAL has had it own dedicated webpage will also find a search tool for searching staff by
www.creal.cat since 2006. Here you will find infor- entering a surname, and this provides informa-
mation about the research carried out, projects, tion on location, telephones and emails for con-
publications, research programmes, employees, tact along with a photo.
news and activities etc.
Your profile will be entered on the webpage as
soon as you join the centre. It is recommended
that you provide information on which project you
will be working on when you start so this can also
be reflected on the web.
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18. INDUCTION MANUAL
11. Computing Resources
A. ACCESS TO COMPUTING RESOURCES case can a user who has no contractual connec-
There are a range of IT resources aimed to help tion with the CREAL have an active access card.
the administrative and research activities of the
centre. You are asked to take good care to use C. E-MAIL
these services correctly and to remember that it Once a username has been activated he or she
is an IT system exclusively for authorized person- will have an individual e-mail account to use free-
nel and that the contents can be checked or re- ly. It is possible to connect to the account from
vised in the case of abuse or misuse. any external computer via the intranet (https://
Only legally useable programmes can be used, mail.creal.cat/).
that is programmes purchased by the CREAL or
the user. For any doubts please contact to IT De- You are asked to make a good use of the resourc-
partment: Paco Fernández (pfernandez@creal.cat es and to follow recommendations at all times:
or extension 7320) or Manel Rodríguez (mrodri-
guez@creal.cat or extension 73 56).
• Use the e-mail responsibly
B. IT USERNAME AND PASSWORD • Do not send massive mailings from the
To access the system all users must have an ac- CREAL accounts
cess code (username) and password. The pass- • Inform the IT Services and/or your line
word must have a minimum of 7 characters which manager of any possible anomalies
must be a mixture of letters and numbers or spe-
cial characters. The user is responsible for pro- Please remember that:
tecting his or her username for the system, it is • You must use a screen protector with
personal and not transferable, it is not permitted password to protect confidentiality
to use the username of another person. The user • Your password is private and not
must change the password every six months. transferable
When a user leaves the CREAL the contractual re- • You should switch off the computer and
lationship ends and this is indicated on the data- the screen at the end of the working day
base 6IMIM (IMIM software); the user’s accounts • You must comply with copyright law and
will then be blocked and the access card will also it is not permitted to make copies of CDs
stop working the day following the leaving date. 3 or DVDs
months after the account is blocked, if no change
has occurred, the contents of the user’s accounts
are recorded on a CD-ROM and this is left in his or D. U DRIVE: U CREALFS01CREAL
her staff personnel file. The user’s accounts are The U drive U crealfs01creal is a shared network
then removed from the system and the username resource so care should be taken to use it prop-
removed from the directory. erly and guarantee that everybody gets a good
service. Please do not keep personal files (music,
If the user requests it, e-mail can be redirected photos etc.); you should keep this type of material
to another account for a maximum period of six in your PC. Please erase any old files you are not
months from the leaving date. If the user re- using from the U drive.
turns as a member of staff before the end of the You should not keep files on the U drive that con-
3-month period of blockage or the 6-month period tain confidential information (that identify individu-
of redirection, the accounts are reactivated. In no als) that are not adequately protected. Such data
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19. INDUCTION MANUAL
should be protected, if you have any doubt or need • When a new file that contains personal
of advice about any technical aspect related to data is created the creator must inform
this matter, please do not hesitate to ask IT de- IT department of its location, the person
partment. responsible and all the people who have
access.
E. IT INCIDENTS/TICKETS • Define exclusive user names and
The IT service or SRI responds to the needs of the passwords for the applications,
final user in relation to ITT (Informatics and Tele- registers, databases (DBs) etc. that you
communications Technologies) within the CREAL. manage and share with other users
This service is structured with only one means of • Establish a sole location with restricted
communicating incidents or queries; this means access permissions for the shared
that work flow can be managed efficiently to as- DBs (do not make multiple copies on
sign tasks to the appropriate people. different PCs or different files on the
To access the service go to the IMIM intranet server)
within the section SRI find ÐComunicació • If you need to have registers or files with
dÐincidènciesÐ (Communication of incidents). personal data on your PC you should
always have them accessible only with
F. PROTECTION MEASURES your user profile
FOR CONFIDENTIAL DATA • Protect your PC with a screen saver with
The CREAL has homologised working procedures password
available (PNT/SOP) for data protection which • Check with the administrator that
you should read and check. You can find these back-up copies are made correctly and
at UCREAL GENERAL. If you have any, doubts regularly
or queries you should contact Paco Fernández on • If you need to send or receive files you
(pfernandez@creal.cat) or Joana Porcel on (jpor- must use a safe protocol that guarantees
cel@creal.cat) safety and the confidentiality of the data
(eg. sFTP). Never use e-mail.
All employees must sign or electronically accept
the document containing the rules of use for IT
resources when they enter the IMIM intranet. It may seem that these measures are obvious or
They also sign a statement of confidentiality when they may seem strict but remember that it is all
they sign their contracts. CREAL staff’s responsibility to ensure the securi-
ty and confidentiality of personal data that is used
Everybody who manages informatics registers at the CREAL. This is a legal obligation under the
with personal data for CREAL research projects Spanish Data Protection Act.
must comply with the following:
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20. INDUCTION MANUAL
12. Sustainability
CREALVerd /CREALgreen per, the configuration by defect of all computers
The CREAL has a Green committee, which is to print double sided and the paper shredder that
called CrealVerd. It was created at the end of can be found next to the photocopier.
2008 and is made up of volunteers who look out If you would like to join the group or make a sug-
for sustainability at the CREAL and make propos- gestion to improve sustainability you can send a
als for ways to save resources (energy, paper, wa- message to crealverd@creal.cat.
ter etc.), which are applicable to the workplace.
The CREAL recycles paper, plastic and batteries.
The group meets periodically to develop green ide- At the CREAL you will find cardboard boxes for re-
as suggested by the members of the CREAL and cycling paper, these are emptied periodically. You
to propose changes, this includes general chang- will also find a container for batteries for recycling
es and changes in personal habits. Some of their and another for printer toners in the photocopy
achievements include printing posters for confer- room at the IMIM in front of the IMIM Communi-
ences on recycled paper and not photographic pa- cations Department.
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21. INDUCTION MANUAL
13. Leisure Activities
Party Committee
There is a party committee that organises all
the annual parties such as Christmas, Carnival,
Sant Jordi (Saint George’s Day) or the Castanyada
(Chestnut Festival). If you would like to join this
committee please contact Anna Schembari on
aschembari@creal.cat.
CREAL Beach Volley Team
Each spring the PRBB organises a beach volley
tournament. The CREAL has its own team.
Teams must have a minimum of ten players reg-
istered. It is a mixed championship and of the six
players that must be on the court for each match,
there must be a minimum of two girls and two boys.
There is a small charge for registering with a team.
To sign up contact Mireia Gascón (mgascon@cre-
al.cat or on extension 73 53).
Football Team
The CREAL has a football team that trains every
Thursday from 14.00 to 15.00 on the pitch below
the PRBB building. The cost for each individual is
60Ð per year and this can vary from year to year or
in proportion of time not played during the whole
period.
If you would like to sign up you should contact Joan
Forns (jforns@creal.cat) or on extension 7311.
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22. INDUCTION MANUAL
14. Facilities
A. THE CREAL PREMISES E. WORK ROOM
The CREAL occupies two areas in the PRBB: On the ground floor of the building, within the
751m2 on the first floor, this includes a meet- CREAL areas there is a work room. This room is
ing room for 15 people; and 227m2 on the ground not a laboratory so it does not have an air extrac-
floor, which includes the “work room” and a tor but it can be used by technicians to do some
meeting room for 8 people. basic handling and heavier tasks such as filter-
ing, centrifuging or aliquotting of biological sam-
B. PRBB AUDITORIUM ples or other simple procedures such as washing
The PRBB has an auditorium with a capacity of material or preparing for field work. In this room
250 and with technical facilities for scientific con- you will find shared materials such as Pasteur pi-
ferences. There are internal and external rates for pettes, a centrifuge and a precision balance.
using it (see the PRBB web). To reserve this room there is a calendar in the
room itself, where you should write down the
C. MEETING ROOMS hours you need. As this is a shared facility it is im-
In the CREAL-IMIM areas of the PRBB there are portant to leave the room clean and neat as when
a total of 7 areas equipped for seminars or meet- you finish work.
ings. To maximise the efficiency of their use and
maintenance, please make reservations through F. STORAGE AND TRANSPORT OF SAMPLES
the intranet: http://intranet.imim.es/login/login The CREAL has two spaces ceded by the IMIM for
To know the exact location and capacity of these storing biological samples (blood, urine etc.) and
areas you can consult the List of Room Reserva- environmental samples (water, air etc.) at 4°C,
tions (Llistat de reserva de sales) in the Commu- -20°C and -80°C. There are also containers of
nications section of the IMIM intranet. liquid nitrogen. These areas are on the first floor
You can also reserve spaces from other centres of the IMIM.
in the PRBB. To do this please consult the docu- To be allocated space you should complete the
ment you will find on the U drive at UCREALGE- form you will find on the IMIM intranet (SCT/cryo-
NERALSales i Seminaris edifici PRBB. preservation – Questionnaire for cryopreservation
It is possible to organise meetings in the PRBB projects)(SCT/Criopreservació - Qüestionari per a
restaurant outside peak times. projectes de Criopreservació) and send it to Sci-
entific Technical Services: Núria Somoza (on nso-
D. QUESTIONNAIRE ROOM moza@imim.es or extension 1699) with informa-
Out of respect for your colleagues, when you have tion about the approximate quantity of samples
to carry out telephone questionnaires, or a large you expect to receive and the period of arrival. You
number of calls to participants in a CREAL study, should also copy Lourdes Arjona (larjona@creal.
please make calls from the FIMIM (IMIM Founda- cat) and Joana Porcel (jporcel@creal.cat, who you
tion) Questionnaire Room on the first floor. This can also contact with any queries.
room has two work stations which need to be Regarding shipments of biological samples you
reserved before you use them. To find out more should follow the instructions in the Guide: Rules
about this room and how to make reservations for Transporting Infectious Substances (Guia so-
please contact 6IMIM Scientific Technical Servic- bre la Reglamentació Relativa al Transport de
es-Questionnaire Room. Substàncies Infeccioses) which you will find on
UCREAL GENERAL.
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23. INDUCTION MANUAL
G. PHOTOGRAPHIC CAMERA until 21.00 with a vending machine service.
If you need to take photographs for your work the The restaurant has a daily set lunch at a reasona-
CREAL has a camera; to make reservations you ble price. You can consult the menu on the PRBB
should write a mail to the Anna Sillero at asillero@ web ( www.prbb.org).
creal.cat. There are currently vending machines in the hall
area on each floor and in the cafeteria. The hall
H. CREAL COMMON ROOM areas should not be used for the consumption of
The CREAL has an area available where you will food or drink.
find a Nespresso coffee machine, a microwave,
mineral water and a fridge for use by employees.
Coffee Machine: Each employee must pay for his
or her own capsules. From time to time you will
receive an email asking for your order so they can
be purchased centrally; Iolanda Molina (extension
7350) is responsible for taking care of this. You
can contact her when you arrive to buy capsules.
Milk, water and sugar are provided by the CREAL.
Microwave: the microwave is for heating milk or
coffee but never for heating food (tupper-wares
etc). To do this you should use the microwaves in
the PRBB restaurant on the first floor.
Fridge: You can use the fridge when you like. Be
careful to use it properly and do not leave food to
go off inside. J. CAR PARK
There are cleaning rotas for these shared facili- Cars
ties. You can find the list on the door of the coffee In the basement there is a public car park with
machine cupboard. a limited number of spaces with direct access to
the PRBB. To know about their availability and
I. PRBB CAFETERIA/ RESTAURANT the internal conditions of use you should contact
The PRBB building has a cafeteria where, as well Samuel Espinal, Human Resources, (sespinal@
as a restaurant service, you can find microwave creal.cat; ext. 7351).
ovens for heating food brought from home and a
sink for washing up. Bicycles
The car park in the PRBB building also has park-
ing spaces for hire for bicycles. Outside the pre-
Hours cinct there are public spaces (without superinten-
Working days Monday to Friday dent) in C. Trelawny, C. Doctor Aiguader and Plaça
08.00 to 19.00 Darwin. Folding bicycles can be brought into the
building as long as they are folded when they
reach reception. Inside the building bicycles can-
At the moment outside these hours the area is not be unfolded and they must not be left in places
closed, although it is planned to open the area where they get in the way or cause nuisance.
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24. INDUCTION MANUAL
15. Services
A. MAINTENANCE REQUESTS D. POSTAL SERVICE
Any incident or request for maintenance of of- Outgoing mail should be deposited in the three
fice equipment should be made through the IMIM trays that you will find on top of the materials cup-
intranet to General Services/incidents (Serveis boards. There are trays for internal mail for the
Generals/Comunicació d’incidències). CREAL ground floor and first floor, internal mail
for other PRBB institutions and external mail.
B. PURCHASING
The CREAL contracts the IMIM Purchasing ser- Outgoing:
vice. All purchases and quotes must be dealt Outgoing mail should be put in the trays on the
with through the Purchasing Department. If you material cupboards. There are trays for internal
need to use this service, please address your que- mail between the CREAL ground floor and first
ry to the corresponding purchasing officer, who floor, internal mail for other PRBB institutions
will explain the procedure. and external mail.
• Internal Mail – the CREAL has an internal mail
service between the following organizations:
CREAL, IMIM, UPF, GRIB, CRG and the Hospital
del Mar.
• External Mail – Contracting a courier service
is charged to the IMIM-CREAL reception. You
must supply a program number to send materi-
als. The hours for requesting couriers are until
15.00 for international deliveries and until 17.00
for national deliveries and requests should be
made through the IMIM intranet to Communi-
cation/Couriers (Comunicació/Missatgers). Ex-
ternal mail leaves every day at 08.30 and usually
arrives at 14.00 p.m.
C. OFFICE EQUIPMENT
In the entrance corridor of the CREAL you will find Incoming
cupboards with the general office material (pens, The pigeonholes for picking up incoming mail
paper, envelopes etc.). If you take the last but one every day are in the main corridor of the CREAL.
of any item, please send an e-mail to Iolanda Mo-
lina so she can put in a new order and replenish E. PHOTOCOPIER AND SCANNER
the material. If you need something that is not The CREAL has a photocopier in the corridor be-
in the cupboards you should also request it from tween rooms B and C. The code is 7777#.
Iolanda Molina by e-mail (imolina@creal.cat ). The scanner is next to the photocopier. To use it
Please be aware that this material is for general for the first time you should contact IT Depart-
use in the CREAL. If you need large quantities, ment (Paco Fernández pfernandez@creal.cat or
for use on a specific project you should put in a ext. 73 20//Manel Rodríguez: mrodriguez@creal.
separate order for the material you need charged cat or ext. 7356).
to the project in question. In the same place there are binding machines for
24
25. INDUCTION MANUAL
use by all CREAL personnel.
If you need any help with any of this equipment,
please ask the administrative assistant for your
project/group.
F. SCIENTIFIC POSTERS
The CREAL uses the company Postermèdic to
produce all the scientific posters at the CREAL so
that they are all designed in a consistent style.
The procedure for making a poster
is as follows:
Go to the CREAL web “Publications” section
and click on “Scientific Posters”
+ A login box will appear and you should
enter
- Username: Creal
- Password: Creal777
Go to the Postermèdic webpage and you
should click on “Poster request” (petició
de pòster) and you will be asked for the
data and contents of the poster
Delivery time is a minimum of 15 days and
they are all delivered to Gemma Punyet
(gpunyet@creal.cat or ext. 73 80).
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26. INDUCTION MANUAL
16. Other Information of Interest
A. SITE AND ENTRANCES on the first floor of the Barcelona Biomedical
Entrances Research Park (PRBB) next to the Barcelona sea
The main entrance of the PRBB is on C. Doctor front, between the Hospital del Mar and the Olym-
Aiguader, 88 although there is also an entrance via pic Village (Vila Olímpica). The PRBB is an ellipti-
the Plaça Darwin. Entry is permitted via an elec- cal building.
tronic card, which functions when it is held up to the To reach the centre you can use various forms of
turnstiles at in the main entrance to the building. transport. For more information consult the Bar-
To receive a card you should ask the appropriate celona Transport Company’s webpage on: Trans-
administrative assistant. When the card is ready ports Metropolitans de Barcelona:
you will be advised by e-mail so you can go to the
main reception of the building to pick it up.
L4 Metro L-4 (Yellow line)
Video Surveillance
The building is equipped with a system of video • Ciutadella/Vila Olímpica Station (Turn up c. Ra-
surveillance with various cameras in corridors, mon Trias Fargas, walk a few meters towards
stairways and common areas. Their use is exclu- the sea. You will see the Hotel Arts building on
sively to guarantee the safety of people using the your left and the PRBB on your right.
building and the file containing the images is the • Barceloneta Station (You can see the PRBB
responsibility of the PRBB. building from the exit on the other side of the
ring road (Ronda Litoral).
Hours
The IMIM-CREAL reception (1st Floor) opens on
working days 08.00 to 20.00. The PRBB main re- Buses
ception (ground floor) is open 08.00 to 21.00 and
on Saturdays 08.00 to 14.00. • 14: Bonanova-Vila Olímpica
• 36: Plaça Congrés-Paral.lel
Outside the reception hours, security staff carry • 41: Plaça Francesc Macià-Diagonal Mar
out identification and control of access to the en- • 45: Horta-Passeig Marítim
trance to the building. You can get in by ringing • 57: Cornellà-Passeig Marítim
the bell beside the entrance doors onto the street • 59: Pg. Reina M. Cristina-Passeig Marítim
and if the security personnel are not at the recep- • 71: Canyelles-Passeig Marítim
tion at that moment you can call the mobile phone • 92: Gràcia-Passeig Marítim
number: 637 84 71 27. • 157: Sant Joan Despí-Passeig Marítim
• 10: Montbau-Passeig Marítim
Access from the Plaça Darwin to the internal
square is from 08.00 to 20.00. All the buses that stop on the sea front will leave
you in front of the Hospital del Mar (next to the
The entrance from PRBB- Hospital del Mar PRBB building).
is open 09.00 to 18.00. The end of the line for the number 14 is on Pas-
seig Circumval·lació, next to the metro stop (Yel-
How to get Here low line, Ciutadella-Vila Olímpica Station).
The Centre for Research in Environmental Epi- The number 41 will bring you close to the PRBB
demiology (CREAL) is in 88 C. Doctor Aiguader, but you should get off at Avenue Icaria between
26
27. INDUCTION MANUAL
the streets Joan Miró and Marina.baixar a la Below are the basic functions of the telephone:
primera parada que hi ha a l’Av. Icària, entre els
carrers Joan Miró i Marina. • For outside calls dial 0
• Main reception of the building 1000
• Transfer calls for internal calls *21*Extension#
TRAM BESÒS (T4 Line): • Cancel call Transfer for internal calls #21#
• Transfer calls for external calls *22#0 external
Vila Olímpica stop number#
• Cancel call transfer for external calls” #22#
From the airport or from south of Barcelona
Follow the ring road coastal section (Ronda del There is also a message service:
Litoral) in the Besòs direction. Take exit 22 (Bar- • to activate message service make a transfer to
celoneta-Hospital del Mar-Vila Olímpica) you will extension 2999
see the PRBB building on your right. *21*2999#
• to de-activate message service
From the north of Barcelona #21#
From the ring road upper section (Ronda de Dalt) • to listen to your messages:
or from the A-19 you should take the Ring Road From your own phone dial 2999 (default code is
coastal section (Ronda del Litoral) in the Llobre- your extension number)
gat direction. Take exit 22 (Barceloneta-Pla de From outside: 93 3160050
Palau-Via Laietana). Immediately on leaving the Via internet: http://bustia.prbb.org
ring road you will see the PRBB building on the Username: password (your extension by default)
left. Continue on for about 150 m staying in the Password: extension
left hand lane. When you reach the França Sta-
tion, at the first traffic light turn left and stay in This allows you to change the password and send
the lane beside the ring road (“Lateral”) until you voicemail as attachments in e-mail.
reach the PRBB building (be careful when you All queries should be addressed to: tic@prbb.org
turn at the light not to take the entrance back onto
the ring road).
Sustainable Means of Transport C. USEFUL NUMBERS
For websites with information about routes (with
route maps and times) for getting around on foot
• CREAL Reception 7300
or by bicycle
• IMIM Reception 1400
• Viabicing
• PRBB Building Main Reception 1000
• Google transit Barcelona
• Security 1020 / 637 84 71 27
B. BASIC USE OF THE TELEPHONES • UPF Reception 1900
From any telephone in the CREAL you can make • CRG Reception 1100
local and national calls. Only some phones permit • PRBB Reception (4th Floor) 1016
international calls. • CMRB Reception 1300
• IAT Reception 93 224 06 99
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28. INDUCTION MANUAL
D. VISITORS E. OTHER PRBB CENTRES
All visitors must report to the Main Reception and The Barcelona Biomedical Park Project (PRBB)
identify themselves. They will be issued with a includes several institutions and independent re-
visitor’s card. For meetings, where many people search centres, all focussed on different aspects
from outside the CREAL are attending, the recep- of biomedical research.
tion should be informed before-hand by e-mail to
speed up the process (recepció@prbb.org / recep- IMIM Hospital del Mar Research Institute
ció@imim.es). Please consult your administrative “We take a practical approach to connecting basic
assistant. research and the reality of healthcare of the uni-
versity hospital.”
Department of Experimental and Health Scienc-
es of the Pompeu Fabra University (CEX-UPF)
“We invest in the training of future high level sci-
entists and we offer an interdisciplinary doctoral
program in English.”
Centre for Genomic Regulation (CRG)
“Our challenge is to understand the genomic basis
of disease to be able to improve our quality of life.“
Center of Regenerative Medicine of Barcelona
(CMRB)
“We aim to understand the basic mechanisms of
initial embryonic development to find applications
for the treatment of degenerative disease.”
The Institute of Advanced Technologies (IAT/CRC)
“We offer PET and cellular imaging technologies
to observe biochemical processes in vivo for the
purposes of basic medical research.”
Barcelona MAR Health Park
“We aim to become the only Health Park in Barce-
lona with a global perspective, with a unique style
and facilities to promote the vertical and transver-
sal integration needed by Health Centres, Univer-
sities, Schools and Research Institutes.”
28
