Presentation from a webinar on January 23, 2013 hosted by Christian Connections for International Health and UNFPA on AccessRH. AccessRH is a UNFPA-managed procurement and information service for reproductive health supplies. It provides NGOs and low and middle income governments access to high quality, affordable commodities and information on global RH supply procurement.
2. Agenda
About AccessRH
Products and Quality
Information Database
Order Process
Q&A
3. What is AccessRH?
AccessRH is a UNFPA-managed
procurement and information service for
reproductive health supplies
We offer NGOs and low and middle income governments
access to high quality, affordable commodities and
information on global RH supply procurement
4. 222 million
women lack
access to
contraceptives
Procurement
challenges
Unpredictable Lack of Long Product
funding information lead times quality issues
5. AccessRH
Mission
Improve Enhance Improve
access to RH delivery supply chain
commodities performance information
6. Whom We Serve
UNFPA Non-
Ministries of Other UN
Country Governmental
Health Organizations
Offices Organizations
7. AccessRH: Partners in
Reproductive Health Supplies
Safe and
Better Easy
Effective
Planning Ordering
Products
8. AccessRH Enables Better Planning
Product Transparent Historical and
information pricing current
information shipment
information
9. AccessRH Offers Safe and Effective Products
Quality-assured Competitive Reduced lead
products pre-negotiated time for
prices in-stock products
10. AccessRH Makes Ordering Easier
Simplified Follow Products from
ordering and your order multiple
financial process manufacturers in
one order
11. www.myAccessRH.org
Information Procurement
Services Services
RHInterchange How to order
AccessRH
Quality Product
assurance Catalog
policy
Typical lead
List of quality times by
assured product
suppliers
Customized
artwork
guidelines
12. AccessRH Online Product Catalog
36 Contraceptives
20 Reproductive health kits
447 Medical equipment items
285 Pharmaceutical products
14. Quality-Assured Products
Technical Quality control
Prequalification
evaluations and monitoring
WHO, UNFPA, and ISO standards
15. Quality Assurance Policies and Processes
Prequalification Technical evaluation
Male condoms
Medical Devices
Female condoms
Emergency RH Kits
IUDs
Fistula Repair Kit
Hormonal Contraceptives*
Capacity building
Quality control laboratories
National regulatory authorities
Manufacturers
www.myAccessRH.org/quality-policy
* UNFPA and WHO also support the ERP (Expert Review Panel) process
19. RHInterchange
Online access to Harmonized and
contraceptive up-to-date data
orders and
shipments
More than
US$ 1.9 billion
Information for worth of goods
more than since 2000
140 countries
www.myAccessRH.org > Review Data
20. Order and Shipment Data Into Reports
Order and shipment data Reports, graphs
and maps
Contraceptive Country Summary of Quantity
method shipments summary
Product
Quantity Value Geographic
Manufacturer
summary summary
USD value
Shipment date
Shipment Shipment
Funding details history
source Receipt date
Recipient PO number
22. How can the RHInterchange help you?
Shipment
history When does the next shipment arrive?
Geographic
Which contraceptives were shipped where?
summary
Value
What value of contraceptives was sent?
summary
Value
Who is funding contraceptives?
summary
Quantity
summary What quantity of contraceptives was sent?
Summary of
Summary of all of the above
shipments
23. What value of contraceptives was sent?
Value summary
Uganda
26. Benefits of Using Long Term
Agreements (LTAs)
All products have gone through a
competitive bidding process
Speed purchase process
Pooled volume leads to lower prices
Stabilize supply costs
Avoid duplication of procurement
processes
27. Wait time for condoms from inventory is about
15 weeks less than from production
22 Production
20
18
16
14
12
wait time
10
8 reduction
6
4
2
- Inventory
2011 Q1 2011 Q3 2012 Q1 2012 Q3
28. How to Order from AccessRH
1 2 3 4
Complete & Receive Return
Select from send Proforma signed
AccessRH Request for Invoice & order confirmation
Catalog Quotation confirmation form
Form form
8 7 6 5
UNFPA
Arrival at port Shipment Transfer
processes
and customs by air or sea funds
client order
clearance
29. The Order Process: Step 1
Select from AccessRH Catalog
www.myAccessRH.org > Order > Catalog
36. Payment Types
Payment Government NGO
Advance Payments
(Client pays before procurement commences)
ďź ďź
Exception
Letter of Credit (New)
(Client sends an Irrevocable Letter of Credit in
ďź
advance and pays upon delivery or soon after)
Exception
Letter of Credit (PGH â New)
(Client via Pledge Guarantee for Health sends
ďź
an Irrevocable Letter of Credit in advance and
pays upon delivery or soon after)
37. The Order Process: Step 6
UNFPA processes client order
⢠AccessRH buyers proficient in several
languages (working in regional teams)
⢠UNFPA procurement is ISO 9001 certified
39. The Order Process: Step 8
Arrival at port and customs clearance
Shipment is
covered by
UNâs Cargo
Insurance
40. Lead time for RH supplies
Request
and review
quotation
1-4 weeks Order
confirmation Stock
1-4 weeks Production
2-17 weeks Shipment
1-4 weeks Arrival at port
of destination
44. Market Research Results: Using AccessRH
Pricing Upfront
payment
Wide range of Local bidding
products requirement
Local product
Quality regulations
INCENTIVES& BARRIERS In-country
UNFPA well logistics
regarded
Customs
Transparency clearance
Access to
product info Language
issues
45. Roles and Responsibilities
CLIENT UNFPA/PSB
1. Select products, quantities 1. MOU not required (but can be
(minimum/multiple), customized signed if client requires)
artwork and packaging 2. Prepare Proforma Invoice (CIP
2. Prepare procurement plan price) in accordance with LTA
3. Verify registration of products in prices
country 3. Prepare Purchase Order to
4. Fill out Request for Quotation suppliers
form (RFQ) 4. Monitor Purchase Order and
5. Receive Proforma Invoice and communicate about updates to
confirm order client
6. Transfer funds and inform PSB 5. Freight insurance
7. Clear customs and receive 6. Facilitate order complaints and
goods insurance claims
8. Confirm the arrival of goods
46. Using Pledge Guarantee for Health as a Financing Solution
1 2 3 4
MoH uses
Donor PGH Bank L/C to extend
confirms guarantees supplies purchase
funds for 50% Letter of order
MoH Credit
8 7 6 5
Donor Supplies UNFPA uses
MoH Site
disburses delivered L/C to pay
inspection
pays bank
funds to MoH order
Sampling
and testing
We have a number of quality assurance processes in line with UNFPA policy for all the product categories. In 2011 in consultation with WHO, and various other international procurement agencies, UNFPA developed a QA policy for RH medicines. The criteria is we only procure hormonal contraceptives and uterotonics (oxytocin, misoprostol) from WHO prequalified sources or SRA approved sources or those that have undergone the WHO Expert Review Panel process and have been recommended for procurement. The criteria for other essential medicines stipulate a thorough review by a committee of experts focusing on all the safety, efficacy and quality parameters in the dossiers and the annexes of an interagency pharmaceutical product questionnaire which essentially requires clinical data as per drug technical files. UNFPA procures medical equipment, kits and surgical equipment. There are a set of technical requirements for manufacturers and the products which then go through a detailed technical evaluation for the specifications, performance parameters, quality certifications as well as other regulatory requirements. The evaluation also includes review/inspection and testing of samples. A critical component is the development of guidelines, SOPs to refine the processes and harmonize standards and procedures In an effort to harmonize and build better understanding among stakeholders and streamline processes, capacity building activities are ongoing with manufacturers, quality control laboratories, regulatory authorities and other partner agencies
The RHI consolidatesharmonized data from multiple sources, and organizesit in the 6 different web reports seen on the right-hand side. The websiteoffers a detailed report in whichyoucansee the specifics of a givenshipment, a report thatlists all shipmentsgoing to a given country and severalsummary reports. There are alsographing and mapping options.Theshipmenthistory and shipmentdetails reportsrequire registration, whichcanbeeasilydone online.
We continue to see improvement in 53mm Std Male Condom Wait Time Savings.This is due to refinement of Inventory Procedures which has reduced wait times to average of 2.5 weeks during 2012 (vs. Average of 3 weeks during 2011), plus increased lead times from Fresh Production (Average 2012: 17 weeks, Average 2011: 14 weeks).
UNFPA cannotmakeanycommitment in advance of receipt of funds unlessthatcommitment has writtenendorsement from Chief PSB has a LOC
La factura proforma es vinculante y tiene una validez de 30 dias.
The data is based on clients that have been issued a pro forma invoice (i.e. not based on whether the goods already shipped or not)The information in this map is Q1/2011 to Q3/2012
The data is based on clients that have been issued a pro forma invoice (i.e. not based on whether the goods already shipped or not)The information in this map is Q1/2011 to Q3/2012