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GENERAL LEDGER ACCOUNTING
Creation of GL master
Step: Creation of Equity share capital account

Check up the list of account groups and identify account group under which we have
To create this GL master and choose the GL account number – T code. OBD4

Path: accounting – financial accounting – general ledger – master records –
Individual processing - centrally – T CODE – FS00

GL Account Number =
Company code       =
Go to Menu, G/L Account, Create

Account group       =
O P&L statement account
O Balance sheet account
Short text          =
Long text          =
Go to Control data tab,
Account Currency =
O only balances in local currency
O line item display
Sort key             =

Go to create/bank/interest tab

Field status group    =                             click on “save”

Step: creation of cash account

Check up the list of account groups and identify account group under which we have
to create this GL master and choose the GL account number – T.CODE OBD4

Path: accounting – financial accounting – general ledger – master records -
Individual processing - centrally – T. code.FS00


GL Account Number =
Company code       =
Go to Menu G/L Account, Create
Account group    =
O P&L statement account
O Balance sheet account

Short text          =
Long text          =
Go to control data tab,

Account currency =
O only balances in local currency
O line item display
Sort key           =

Go to create/bank/interest tab
Field status group =
Additional selections:
O Relevant to cash flow                               click on “save”

Step: creation of surplus in P&L account
 Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4

Path: accounting – financial accounting – general ledger – master records –
Individual processing – centrally – T.code FS00
GL account number =
Company code      =

Go to menu, GL account, create
Account group       =
O P&L statement account
O Balance sheet account
Short text
Long text

Go to control data tab
Account currency =
O only balances in local currency
O line item display
Sort key

Go to create/bank/interest tab
Field status group   =


Step: creation of Salaries a/c:
 Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4
Path: accounting – financial accounting – general ledger – master records –
Individual processing – centrally – T.code FS00

GL account number =
Company code      =

Go to menu, GL account, create
Account group       =
O P&L statement account
O Balance sheet account
Short text
Long text


Go to control data tab

Account currency =
O only balances in local currency
O line item display
Sort key

Go to create/bank/interest tab
Field status group   =
Step: creation of wages a/c:
 Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4

Path: accounting – financial accounting – general ledger – master records –
Individual processing – centrally – T.code FS00

GL account number =
Company code      =

Go to menu, GL account, create
Account group       =
O P&L statement account
O Balance sheet account
Short text
Long text


Go to control data tab

Account currency =
O only balances in local currency
O line item display
Sort key
Go to create/bank/interest tab
Field status group     =
 Step: creation of Rent a/c :
 Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4

Path: accounting – financial accounting – general ledger – master records –
Individual processing – centrally – T.code FS00

GL account number =
Company code      =

Go to menu, GL account, create
Account group       =
O P&L statement account
O Balance sheet account
Short text
Long text

Go to control data tab
Account currency =
O only balances in local currency
O line item display
Sort key
Go to create/bank/interest tab
Field status group   =

Display the GL accounts created in the chart of accounts: T.code F.10

GL account                         =
Chart of accounts          =
Click on “execute”

To edit GL Account Master

Go To t.code-FSOO,

GL Account number      =
Company code           =

Go to menu, GL account, and change

Make necessary changes and click save

To display changes made to GL account master

Path: Accounting – Financial Accounting – General Ledger – Master Records – Display
changes - Centrally T.Code FS04
GL Account Number =
Company code        =                      click on enter
Click on “All changes” button to see all the changes including old and new values.
Blocking of GL Account– T.code.FS00
GL account number       =
Company code           =
Go to Menu G/L account, Block - select relevant items to block and save.

UN blocking of GL account – T.Code. FS00

GL Account      =
Company code     =
Go to Menu, GL account, Block – deselect the relevant items to UN block and save.
Configuration for New General ledger accounting:

Step1: classify GL accounts for document splitting:

Path : SPRO – financial accounting (new) - general ledger accounting (new) – business
transactions - document splitting – classify GL accounts for document splitting.

Chart of accounts                            =
Click on “enter”
Click on “new entries”
Account         Account to          Category      Description
         from




Click on “save”

Step2: define document splitting characteristics for general ledger accounting

Path: same as above

Ensure that every check box is deselected.
Click on “save”.
Posting of transactions

Path: Accounting – Financial Accounting – General Ledger – Document entry –
General posting - T.Code F-02

Document date=                type     =               company code=
Posting date =                period   =               currency/rate =

Posting key   =              Account =                  click on enter

Amount       =
Business area =
Text         =

Posting key   =              Account =                  click on enter

Amount       =
Business area =
Text         =

Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary and click on “save” button.
Display of posted document

To see the latest document posted, from same T.code f-02, go to Menu, Document,
Click on Display.

Click: “F5” Function key to display the document header (for audit trail).

To see the list of documents posted in a company code.

Path: Accounting – Financial accounting – General Ledger – Document – Display
T.code - FB03

Click on “Document list” button,

Company code    =
Document number =                   to=
Fiscal year     =                                  click on Execute

From this list, if you want to see any document, double click on that document
Number.
Display of GL account balance

Path: Accounting – Financial Accounting - General Ledger Account – Display balances –
T.Code - FS10N

GL account        =
Company code      =
Fiscal year       =             click on execute

Double click Month line item to display documents posted on that month.

Double click document line item to display the document.

GL account line item display.

Path: Accounting – Financial Accounting - General Ledger- Account - Display/Change
line items T. CODE - FBL3N

GL Account            =
Company code           =

Click Execute and double click on line item to display the document.
Selection /creation of own layouts:

Click on “change layout” icon to make changes in the layout.

Note: we can add/remove columns from display change the position of the column and
change the length of field.

Change the length, add and remove columns as required.

Click on “save layout” icon to save the changes made to the layout.

Layout                     = (use “/” before name for user defined layouts)
Description                 =

Click on “Save”

To make your own layout as the default layout, go to T.code FB00 click on “line
items tab” (4TH Tab) under GL Account Layout,

Default selection screen     =                     click on save
Parking of a Document

Step 1: parking document.

Path: Accounting- Financial accounting – General Ledger – Document entry – General
Document parking T.CODE - F-65

Document date    =               type   =           company code =
Posting date     =               period =           currency/Rate =

Posting key      =               Account =              click on enter

Amount           =
Text             =

Posting key      =                 Account =                click on enter

Amount           =
Text             =

Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary, and click on “save” button.
Step 2: Display/change a parked document.

To display a parked document, go to T code – FBV3

Company code         =
Doc. Number          =
Fiscal year          =                                       click on enter

To change a parked document, go to T.code – FBV2

Company code          =
Doc. Number           =
Fiscal year           =

Double click on Debit line/Credit line item if you want to make changes.

Step 3: post/delete park document.

Path: Accounting – Financial Accounting – General Ledger – Document - Parked
Documents – post/delete. T.CODE FBV0

Company code          =
Document number        =
Fiscal year           =       click on enter
Double click Debit/credit line items to make any modifications.

Click on “save” to post it.

Business area             =              (for debit line item) click on enter
Business area             =              (for credit line item) click on enter

Deletion of parked document:

Step 1: parking of Document. T.code F-65

Document date      =             type   =            company code =
Posting date       =             period =            currency/Rate =

Posting key        =             Account =              click on enter

Amount             =
Text               =

Posting key        =               Account =                click on enter

Amount             =
Text               =
Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary, and click on “save” button.

Step 2: delete the parked document. T.code FBV0

Company code          =
Document number        =
Fiscal year           =                   click on enter
Go to Menu, Document, Delete and click „yes‟ on the message.
Deletion of line item from the parked document:
Step1: parking of Document T.Code F-65

Document date    =               type   =           company code =
Posting date     =               period =           currency/Rate =

Posting key      =               Account =              click on enter

Amount           =
Text             =

Posting key      =                 Account =                click on enter
Amount            =
Text             =
Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary, and click on “save” button.

Step2: delete the line item     T.code FBV0

Company code            =
Document no              =
Fiscal year             =                             click on „enter‟

Double click on the debit line item
Make the amount column „0‟. (By making the amount column of any line item „0‟ that
line item is deleted)

Posting key     =            Account =                click on „enter‟

Ignore the warning message

Amount         =
Text           =

Click on back arrow

Double click on credit line item
Text             =

Click on save.
Business area    =                      (for debit line item)     click on enter
Business area    =                       (for credit line item)    click on enter.

Hold documents:

Step 1: Holding a document – T.code – F-02.

Path: Accounting – Financial Accounting – General Ledger – Document entry – General
posting. T CODE. F-02

Document date        =            type   =             company code=
Posting date         =            period =             Currency/Rate=

Posting key          =           Account =             click on enter

Amount               =
Business area         =
Text                 =
Go to Menu, Document, click on “hold”

Temporary document number         =                    click on enter

Step 2: posting of held document - T.code – F-02

Go to Menu, Document, click on “Get held document”

Document number            =                        click on “enter”

Posting key          =                Account =         click on enter

Amount               =
Business area          =
Text                 =

Go to Menu, Document, and Post.

Note: if error message “Held documents must be converted” is displayed, follow this
procedure.

Step 1: Go to T.code se38
Step 2: enter program= RFTMPBLU            click on execute
Step 3: select “no termination for read error” option   click on execute
Step 4: now the document can be held without any messages.
Sample documents:

Step 1: Creation of number range interval for sample documents.

Path: SPRO – Financial accounting - financial accounting global settings- document-
Document number ranges - define document number ranges T.code FBN1

Company code        =

Click on the “change Intervals” Button
Click on the “Insert Intervals” Button



               No             Year          From           To number
                                            number
               X2




Click on the “Insert” Button and save
Step2: create „General Expenses A/C‟ master record no 400350 under „Administration
cost‟ Group.

Step 3: creation of sample document.

Path: Accounting - financial accounting - General ledger- document entry – reference
documents - sample document – T Code. – F-01

Document date =                    type     =               company code =
Posting date =                     period   =               Currency/Rate =

Posting key    =                  Account =                  click on enter

Amount        =
Business area =
Text          =

Posting key        =              Account       =            click on enter

Amount        =
Business area =
Text          =
Click on “display document overview” icon (on the application toll bar),
Make corrections if necessary and click on “save” button,
Step 3: Display sample document.

Path: Accounting – financial accounting – general ledger - document – reference
documents – sample document – display – T.code – FBM3
Click on “document list”
Company code          =
Document number         =
Fiscal year           =                         click execute
Double click on the document number to display any document.

Step 4: posting of document by taking sample document as reference. Tcode.f-02

Go to Menu, document, Post with reference

Document number          =
Company code            =
Fiscal year             =
Select “display line items”

Click on “enter”
Document date         =
Posting date         =                click on „enter‟
Amount              =                  click on „enter‟
Amount              =               click on „save‟ and „save‟

Step 5: change sample document       T.Code - FBM2

Document no        =
Company code       =
Fiscal year        =                       click on „enter‟

Double click on the debit and credit line items and make the necessary changes and click
on „save‟

Step6: delete the sample document. T.code        - F.57

Company code    =
Document number =
Fiscal year    =

Select “test run”        click on “execute”
Observe the document,              click on „back arrow‟
Deselect “test run” click on “execute”
Click on “yes” in the message.
Recurring documents

Step1: creation of number range for recurring documents – T.Code FBN1

Company code         =

Click on the “change Intervals “button
Click on the “Insert Intervals” button

               No              Year           From       To number
                                              number
               X1
Click on “insert” button and click on save.

Step 2: creation of recurring document – T code – FBD1

Company code              =

First run on              =
Last run on               =
Interval in months         =
Document type           =

Posting key      =          account =      click on enter

Amount         =
Business area =
Text          =
Posting key     =             Account     =      click on enter

Amount          =
Business area    =
Text            =

Click on “Display document overview” icon (on the application tool bar)
Make corrections if necessary and click on “save” button.

Step 3: To display recurring documents - T.Code – F.15

Company code    =
Document number =
Fiscal year    =                        click on execute
Step 4: To post documents using recurring document – T.code F.14
Company code        =
Document number =
Fiscal year        =
Settlement period =

Batch input session name     =
Click on execute

Step 5: To post the document by executing the batch input session.

Go to Menu, system, services, batch input, and sessions
Select your batch input session line, click on “process” button.

Select “Display errors only” radio button – click on “process” button
Click on “exit Batch input session” Button.

Step 6: To display the document posted by the recurring cycle _ T.code.FB03

Document no =
Company code =
Fiscal year    =                  click on enter
Step7: Change Recurring Documents                T.Code – FBD2
Document number               =
Company code                  =
Fiscal year                   =
Double click on the debit line item and credit line item and make the necessary changes
Click on save.
Step8: Delete Recurring document T.Code - F.56
Company code                 =
Document no                  =
Fiscal year                   =
Select “test run”            click “execute”   observe the document
Click on “back arrow”
Deselect “test run”       click on “execute”
Click on “yes” in the message
Foreign currency postings
Step 1: To verify the foreign exchange rate types

Path: SPRO – Sap Net weaver - general settings – currencies – check exchange rate
types.
                                                        T. code – OB07

No action required. Just verify whether following exchange rate types are available.

Click on “position” button, Exchange rate type = G         click on enter
Click on “position” button, Exchange rate type = B         click on enter
Click on “position” button, Exchange rate type = M         click on enter
Step 2: Define Translation ratios for currency translation.

Path: same as above

Click “Yes” on the message.

Exchange rate type =G
From              =INR
To                =USD
Valid from         =
Ratios (from)      =1
Ratios (to)        =1

Next line

Exchange rate type =B
From              =INR
To                =USD
Valid from         =
Ratios (from)       =1
Ratios (to)        =1
Next line

Exchange rate type =M
From              =INR
To                =USD
Valid from         =
Ratios (from)      =1
Ratios (to)        =1                         click on save


Step 3: Enter Exchange Rates

Path: SPRO – sap net weaver - general settings - currencies - enter exchange rates
                                                T.Code.OB08
Click on “New entries”
Exrt                 =G
Valid from           =
From                 =INR

In Dir.Quotation          =

To                   =USD
Exrt                  =B
Valid from             =
From                  =INR
In Dir.Quotation          =
To                    =USD
Exrt.                 =M
Valid from             =
From                  =INR
In Dir.Quotatio          =
To                    =USD             click on save

Step 4: post a document in a foreign currency – T.Code – F-02

Document date =                   type =               company code=
Posting date =                    period =              currency/rate =

Posting key      =                Account =            click on enter
Amount           =
Business area     =
Text            =
Posting key     =                Account =             click on enter

Amount        =
Business area =
Text          =

Click on “Display document overview” icon (on the application tool bar)
Make corrections if necessary and click on “save” button

Go to menu, document, click on “Display” option
Click on “display currency” to see the amount in local currency also.

Important note: whether a particular document should be posted at Exchange rate type
G,B,M value, is decided by its document type (SA,KR,DR). We have to decide and assign
default exchange rate type to document types in T.code OBA7


Procedure to assign default exchange rate type to document type T.CODE
OBA7

Click on “position” button, Document type = SA click on enter
Click on “details” button, AssignDefault value of exchange rate type for foreign currency
documents                   click on save
Interest Calculations

Step 1: Define interest calculation types

Path: SPRO – financial accounting – GL Accounting - Business transactions – Bank
account interest calculation – interest calculation global settings – define interest
Click “New Entries”
Interest ID           =
Name/description       =
Calculation type      =S                              click on save

 Step 2: prepare account balance interest calculation – T.code OBAA
 Path: same as above
 Click on “New entries”
Interest calculation Indicator =
Interest Calculation frequency=
Calendar Type                =G
Select “Balance plus interest”             click on “save”
 Step 3: Define reference interest rate

Path: SPRO – financial accounting – gl accounting - business transactions- bank account
interest calculation – interest calculation – defines reference interest rates – T.code –
OBAC

Click on “new entries”
Reference interest rate     =
Long text                  =
Short text                 =
Date from                  =
Currency                   =                 click on save
Step 4: Define time dependent terms

Path: same as above.
Click on “new entries”
Interest calculation indicator =
Currency                     =
Effective from               =
Sequential number             =
Term                         =credit interest: balance interest calculation

Reference interest rate        =                                      click save

Click on “next entry” button
Interest calculation Indicator =
Currency                      =
Effective from                =
Sequential number              =
Term                         = Debit interes: balance interest calculation

Reference interest rate        =                                      click on save.
Step 5: Enter interest values - T.code – OB83
 Path: same as above
Select “new entries”
Reference interest rate        =
Effective from               =
Interest rate                =                  click on save.

Step 6: creation of Interest account – T.code FS00
GL account number             =
Company code                 =
Go to Menu, G/L Account, Create
Account group                =
O P&L Statement Account
O Balance Sheet Account
Short text                   =
Long text                   =
Go to Control Data,
Account Currency             =
O only balances in local currency
O Line item display
Sort key                  =
Go to Create/Bank/Interest tab,
Field status group     =              click on save
Creation of Term Loan account

GL Account Number =
Company code       =
Go to Menu, G/L Account, Create

Account group       =
O P&L Statement Account
O Balance sheet Account

Short text
Long text

Go to control data tab

Account currency      =
O only balances in local currency
O line item display
Sort key             =
Go to Create/Bank/Interest tab
Field status group     =

Interest indicator       =          click on save
Step 8: Term Loan receipt - T.Code – F-02

Document date =                    type =            company code=
Posting date =                     period =          currency/rate =

Posting key     =                  Account =        click on enter

Amount        =
Business area =                    value date        =
Text         =

Posting key   =                   Account     =    click on enter

Amount        =
Business area =                    value date =
Text          =
Click on “display Document overview” icon (on the application tool bar)
Make corrections if necessary and click on save button.

Step 9: Term loan installment payment

Document date       =              type =         company code =
Posting date     =                 period =        currency/rate =
Posting key     =                  Account=         click on enter

Amount        =
Business area =                               value date=
Text          =
Posting key    =                   Account=         click on enter

Amount          =
Business area =                       value date=
Text            =
Click on “Display Document overview” icon (on the application tool bar)
Make corrections if necessary and click on save button
Step 10: Calculation of interest – T.code F.52

Chart of accounts      =
G.L. Accounts         =
Company code           =

Further selections
Calculation period     =
Out put control
Select “Additional Balance line”
Posting control
Select “post interest settlements”
Select “update master record”
Note the session name = RSZIS00
Posting to business area               =
Posting date of session               =
Document date of session               =
Click on execute
Step 11: to post the documents by executing batch input sessions
Go to Menu.system, services, batch input, and sessions
Select “RFSZIS00” line
Click on “process” button
Select the “Display errors only” radio button
Click on “process” button
Click on “Exit batch input” button

Step12: To verify the term loan account balance- T.code- FS10N

G/L Account no      =
Company code        =
Fiscal year         =
Business area        =

Click on execute.
To see the document posted go to T.code.FB03

To verify the updations in Term Loan account master – T.code FS00

GL account number =
Company code      =

Menu, GL account, display
Go to create/bank/interest tab
Observe “key date of last interest calculation” and the “date of last interest run” date

                                Reversals
Individual Reversals: T.Code FB08

Document number            =              (to be reversed)
Company code              =
Fiscal year               =

Reversal reason            =

Click on the “display before reversal” button to display the document before reversal.
Click on “back arrow”
Click on save and observe the document number.
Go to T.code FB03 to display the reversed document.

Reverse of reversal: T.code F-02

Menu, Document, click on “post with reference” option

Document number =                 (give the document number to be re-reversed)
Select “Generate reverse posting” option and click on enter
Click on “save” to post it and observe the document number.

Go to T.code FB03 to display re-reversed document.

Mass Reversal    T.code F.80

Company code       =
Document no         =
Fiscal year        =
Reason for reversal =

Select Test Run check box and click on execute
List of document that can be reversed is displayed - click on “reverse documents”
Button to reverse all the documents at once.
Accrual /Deferral documents

Step 1: creation of GL master – Out standing Expenses Account as “Open item
Management” Account

Check up the list of account groups and identify account group under which we have to
create this gl master and choose the gl account number. T.code OBD4

Path: accounting – financial accounting - general ledger – master records - individual
processing – centrally – T.code FS00

GL Account number      =
Company code          =
Go to menu, G /L account, create

Account group           =
O P&L statement account
O Balance sheet account

Short text
Long text

Go to control data tab,
Account currency           =
O only balances in local currency
O open item management
O line item display
Sort key                   =

Go to create/bank/interest tab

Field status group         =                           click on save

Step 2 to create reversal reason

Path: SPRO - financial accounting - G/L accounting – business transactions- adjustment
postings/reversal – define reasons for reversal.

Click on “new entries”

Reason             =
Text               =
Select “neg.postings” (negative posting)
Select “alt.posting.dt” (alternative posting date)   click on save
Step 3: posting of accrual document.
Path: accounting – financial accounting – general ledger – periodic processing- closing -
valuate – enter accrual/deferral document T.code FBS1
Document date =                        type =                company code=
Posting date       =                  period =               Currency/rate =
Reversal Reason       =
Reversal date        =
Posting key           =            Account =             click on enter
Amount                =
Business area         =
Text                =
Posting key          =               Account=               click on enter
Amount                =
Business area         =
Text                =
Click on “display document over view” icon
Make corrections if necessary and click on “save” button
Ste 4: Display GL account line items t.code FBL3N
GL account no          =
Company code          =
Select “open items”
Open at key date       =
Click on execute.
Observe the status of the document.
Step 5: Reversal of accrual document.
Path: accounting – financial accounting - general ledger – periodic processing – closing
– valuate- reverse accrual /deferral document - T code F.81
Company code               =
Document no                =
Fiscal year               =
Document type              =
Select “Test Run” and click on “execute”
Observe, go back and deselect “Test Run” option
Click on “execute” to reverse all accrual documents.

Step 6: Go to T.code FBL3N to display the document status in “out standing expenses
account” after reversal of accrual document. T.code FBL3N
GL account no        =
Company code         =

Select “open items”
Open at key date     =
Click on execute.
Observe the status of the document

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  • 1. GENERAL LEDGER ACCOUNTING Creation of GL master Step: Creation of Equity share capital account Check up the list of account groups and identify account group under which we have To create this GL master and choose the GL account number – T code. OBD4 Path: accounting – financial accounting – general ledger – master records – Individual processing - centrally – T CODE – FS00 GL Account Number = Company code = Go to Menu, G/L Account, Create Account group = O P&L statement account O Balance sheet account Short text = Long text =
  • 2. Go to Control data tab, Account Currency = O only balances in local currency O line item display Sort key = Go to create/bank/interest tab Field status group = click on “save” Step: creation of cash account Check up the list of account groups and identify account group under which we have to create this GL master and choose the GL account number – T.CODE OBD4 Path: accounting – financial accounting – general ledger – master records - Individual processing - centrally – T. code.FS00 GL Account Number = Company code = Go to Menu G/L Account, Create Account group =
  • 3. O P&L statement account O Balance sheet account Short text = Long text = Go to control data tab, Account currency = O only balances in local currency O line item display Sort key = Go to create/bank/interest tab Field status group = Additional selections: O Relevant to cash flow click on “save” Step: creation of surplus in P&L account Check up the list of account groups and identify the account group under which we have to create this GL master and choose the GL account numberT.code OBD4 Path: accounting – financial accounting – general ledger – master records – Individual processing – centrally – T.code FS00
  • 4. GL account number = Company code = Go to menu, GL account, create Account group = O P&L statement account O Balance sheet account Short text Long text Go to control data tab Account currency = O only balances in local currency O line item display Sort key Go to create/bank/interest tab Field status group = Step: creation of Salaries a/c: Check up the list of account groups and identify the account group under which we have to create this GL master and choose the GL account numberT.code OBD4
  • 5. Path: accounting – financial accounting – general ledger – master records – Individual processing – centrally – T.code FS00 GL account number = Company code = Go to menu, GL account, create Account group = O P&L statement account O Balance sheet account Short text Long text Go to control data tab Account currency = O only balances in local currency O line item display Sort key Go to create/bank/interest tab Field status group =
  • 6. Step: creation of wages a/c: Check up the list of account groups and identify the account group under which we have to create this GL master and choose the GL account numberT.code OBD4 Path: accounting – financial accounting – general ledger – master records – Individual processing – centrally – T.code FS00 GL account number = Company code = Go to menu, GL account, create Account group = O P&L statement account O Balance sheet account Short text Long text Go to control data tab Account currency = O only balances in local currency O line item display Sort key
  • 7. Go to create/bank/interest tab Field status group = Step: creation of Rent a/c : Check up the list of account groups and identify the account group under which we have to create this GL master and choose the GL account numberT.code OBD4 Path: accounting – financial accounting – general ledger – master records – Individual processing – centrally – T.code FS00 GL account number = Company code = Go to menu, GL account, create Account group = O P&L statement account O Balance sheet account Short text Long text Go to control data tab Account currency = O only balances in local currency O line item display Sort key
  • 8. Go to create/bank/interest tab Field status group = Display the GL accounts created in the chart of accounts: T.code F.10 GL account = Chart of accounts = Click on “execute” To edit GL Account Master Go To t.code-FSOO, GL Account number = Company code = Go to menu, GL account, and change Make necessary changes and click save To display changes made to GL account master Path: Accounting – Financial Accounting – General Ledger – Master Records – Display changes - Centrally T.Code FS04
  • 9. GL Account Number = Company code = click on enter Click on “All changes” button to see all the changes including old and new values. Blocking of GL Account– T.code.FS00 GL account number = Company code = Go to Menu G/L account, Block - select relevant items to block and save. UN blocking of GL account – T.Code. FS00 GL Account = Company code = Go to Menu, GL account, Block – deselect the relevant items to UN block and save. Configuration for New General ledger accounting: Step1: classify GL accounts for document splitting: Path : SPRO – financial accounting (new) - general ledger accounting (new) – business transactions - document splitting – classify GL accounts for document splitting. Chart of accounts = Click on “enter” Click on “new entries”
  • 10. Account Account to Category Description from Click on “save” Step2: define document splitting characteristics for general ledger accounting Path: same as above Ensure that every check box is deselected. Click on “save”.
  • 11. Posting of transactions Path: Accounting – Financial Accounting – General Ledger – Document entry – General posting - T.Code F-02 Document date= type = company code= Posting date = period = currency/rate = Posting key = Account = click on enter Amount = Business area = Text = Posting key = Account = click on enter Amount = Business area = Text = Click on “Display Document overview” icon (on the application tool bar), Make corrections if necessary and click on “save” button.
  • 12. Display of posted document To see the latest document posted, from same T.code f-02, go to Menu, Document, Click on Display. Click: “F5” Function key to display the document header (for audit trail). To see the list of documents posted in a company code. Path: Accounting – Financial accounting – General Ledger – Document – Display T.code - FB03 Click on “Document list” button, Company code = Document number = to= Fiscal year = click on Execute From this list, if you want to see any document, double click on that document Number.
  • 13. Display of GL account balance Path: Accounting – Financial Accounting - General Ledger Account – Display balances – T.Code - FS10N GL account = Company code = Fiscal year = click on execute Double click Month line item to display documents posted on that month. Double click document line item to display the document. GL account line item display. Path: Accounting – Financial Accounting - General Ledger- Account - Display/Change line items T. CODE - FBL3N GL Account = Company code = Click Execute and double click on line item to display the document.
  • 14. Selection /creation of own layouts: Click on “change layout” icon to make changes in the layout. Note: we can add/remove columns from display change the position of the column and change the length of field. Change the length, add and remove columns as required. Click on “save layout” icon to save the changes made to the layout. Layout = (use “/” before name for user defined layouts) Description = Click on “Save” To make your own layout as the default layout, go to T.code FB00 click on “line items tab” (4TH Tab) under GL Account Layout, Default selection screen = click on save
  • 15. Parking of a Document Step 1: parking document. Path: Accounting- Financial accounting – General Ledger – Document entry – General Document parking T.CODE - F-65 Document date = type = company code = Posting date = period = currency/Rate = Posting key = Account = click on enter Amount = Text = Posting key = Account = click on enter Amount = Text = Click on “Display Document overview” icon (on the application tool bar), Make corrections if necessary, and click on “save” button.
  • 16. Step 2: Display/change a parked document. To display a parked document, go to T code – FBV3 Company code = Doc. Number = Fiscal year = click on enter To change a parked document, go to T.code – FBV2 Company code = Doc. Number = Fiscal year = Double click on Debit line/Credit line item if you want to make changes. Step 3: post/delete park document. Path: Accounting – Financial Accounting – General Ledger – Document - Parked Documents – post/delete. T.CODE FBV0 Company code = Document number = Fiscal year = click on enter
  • 17. Double click Debit/credit line items to make any modifications. Click on “save” to post it. Business area = (for debit line item) click on enter Business area = (for credit line item) click on enter Deletion of parked document: Step 1: parking of Document. T.code F-65 Document date = type = company code = Posting date = period = currency/Rate = Posting key = Account = click on enter Amount = Text = Posting key = Account = click on enter Amount = Text =
  • 18. Click on “Display Document overview” icon (on the application tool bar), Make corrections if necessary, and click on “save” button. Step 2: delete the parked document. T.code FBV0 Company code = Document number = Fiscal year = click on enter Go to Menu, Document, Delete and click „yes‟ on the message. Deletion of line item from the parked document: Step1: parking of Document T.Code F-65 Document date = type = company code = Posting date = period = currency/Rate = Posting key = Account = click on enter Amount = Text = Posting key = Account = click on enter Amount = Text =
  • 19. Click on “Display Document overview” icon (on the application tool bar), Make corrections if necessary, and click on “save” button. Step2: delete the line item T.code FBV0 Company code = Document no = Fiscal year = click on „enter‟ Double click on the debit line item Make the amount column „0‟. (By making the amount column of any line item „0‟ that line item is deleted) Posting key = Account = click on „enter‟ Ignore the warning message Amount = Text = Click on back arrow Double click on credit line item
  • 20. Text = Click on save. Business area = (for debit line item) click on enter Business area = (for credit line item) click on enter. Hold documents: Step 1: Holding a document – T.code – F-02. Path: Accounting – Financial Accounting – General Ledger – Document entry – General posting. T CODE. F-02 Document date = type = company code= Posting date = period = Currency/Rate= Posting key = Account = click on enter Amount = Business area = Text =
  • 21. Go to Menu, Document, click on “hold” Temporary document number = click on enter Step 2: posting of held document - T.code – F-02 Go to Menu, Document, click on “Get held document” Document number = click on “enter” Posting key = Account = click on enter Amount = Business area = Text = Go to Menu, Document, and Post. Note: if error message “Held documents must be converted” is displayed, follow this procedure. Step 1: Go to T.code se38 Step 2: enter program= RFTMPBLU click on execute Step 3: select “no termination for read error” option click on execute Step 4: now the document can be held without any messages.
  • 22. Sample documents: Step 1: Creation of number range interval for sample documents. Path: SPRO – Financial accounting - financial accounting global settings- document- Document number ranges - define document number ranges T.code FBN1 Company code = Click on the “change Intervals” Button Click on the “Insert Intervals” Button No Year From To number number X2 Click on the “Insert” Button and save
  • 23. Step2: create „General Expenses A/C‟ master record no 400350 under „Administration cost‟ Group. Step 3: creation of sample document. Path: Accounting - financial accounting - General ledger- document entry – reference documents - sample document – T Code. – F-01 Document date = type = company code = Posting date = period = Currency/Rate = Posting key = Account = click on enter Amount = Business area = Text = Posting key = Account = click on enter Amount = Business area = Text =
  • 24. Click on “display document overview” icon (on the application toll bar), Make corrections if necessary and click on “save” button, Step 3: Display sample document. Path: Accounting – financial accounting – general ledger - document – reference documents – sample document – display – T.code – FBM3 Click on “document list” Company code = Document number = Fiscal year = click execute Double click on the document number to display any document. Step 4: posting of document by taking sample document as reference. Tcode.f-02 Go to Menu, document, Post with reference Document number = Company code = Fiscal year = Select “display line items” Click on “enter” Document date = Posting date = click on „enter‟
  • 25. Amount = click on „enter‟ Amount = click on „save‟ and „save‟ Step 5: change sample document T.Code - FBM2 Document no = Company code = Fiscal year = click on „enter‟ Double click on the debit and credit line items and make the necessary changes and click on „save‟ Step6: delete the sample document. T.code - F.57 Company code = Document number = Fiscal year = Select “test run” click on “execute” Observe the document, click on „back arrow‟ Deselect “test run” click on “execute” Click on “yes” in the message.
  • 26. Recurring documents Step1: creation of number range for recurring documents – T.Code FBN1 Company code = Click on the “change Intervals “button Click on the “Insert Intervals” button No Year From To number number X1 Click on “insert” button and click on save. Step 2: creation of recurring document – T code – FBD1 Company code = First run on = Last run on = Interval in months =
  • 27. Document type = Posting key = account = click on enter Amount = Business area = Text = Posting key = Account = click on enter Amount = Business area = Text = Click on “Display document overview” icon (on the application tool bar) Make corrections if necessary and click on “save” button. Step 3: To display recurring documents - T.Code – F.15 Company code = Document number = Fiscal year = click on execute
  • 28. Step 4: To post documents using recurring document – T.code F.14 Company code = Document number = Fiscal year = Settlement period = Batch input session name = Click on execute Step 5: To post the document by executing the batch input session. Go to Menu, system, services, batch input, and sessions Select your batch input session line, click on “process” button. Select “Display errors only” radio button – click on “process” button Click on “exit Batch input session” Button. Step 6: To display the document posted by the recurring cycle _ T.code.FB03 Document no = Company code = Fiscal year = click on enter Step7: Change Recurring Documents T.Code – FBD2
  • 29. Document number = Company code = Fiscal year = Double click on the debit line item and credit line item and make the necessary changes Click on save. Step8: Delete Recurring document T.Code - F.56 Company code = Document no = Fiscal year = Select “test run” click “execute” observe the document Click on “back arrow” Deselect “test run” click on “execute” Click on “yes” in the message Foreign currency postings Step 1: To verify the foreign exchange rate types Path: SPRO – Sap Net weaver - general settings – currencies – check exchange rate types. T. code – OB07 No action required. Just verify whether following exchange rate types are available. Click on “position” button, Exchange rate type = G click on enter Click on “position” button, Exchange rate type = B click on enter Click on “position” button, Exchange rate type = M click on enter
  • 30. Step 2: Define Translation ratios for currency translation. Path: same as above Click “Yes” on the message. Exchange rate type =G From =INR To =USD Valid from = Ratios (from) =1 Ratios (to) =1 Next line Exchange rate type =B From =INR To =USD Valid from = Ratios (from) =1 Ratios (to) =1
  • 31. Next line Exchange rate type =M From =INR To =USD Valid from = Ratios (from) =1 Ratios (to) =1 click on save Step 3: Enter Exchange Rates Path: SPRO – sap net weaver - general settings - currencies - enter exchange rates T.Code.OB08 Click on “New entries” Exrt =G Valid from = From =INR In Dir.Quotation = To =USD Exrt =B
  • 32. Valid from = From =INR In Dir.Quotation = To =USD Exrt. =M Valid from = From =INR In Dir.Quotatio = To =USD click on save Step 4: post a document in a foreign currency – T.Code – F-02 Document date = type = company code= Posting date = period = currency/rate = Posting key = Account = click on enter Amount = Business area = Text = Posting key = Account = click on enter Amount = Business area =
  • 33. Text = Click on “Display document overview” icon (on the application tool bar) Make corrections if necessary and click on “save” button Go to menu, document, click on “Display” option Click on “display currency” to see the amount in local currency also. Important note: whether a particular document should be posted at Exchange rate type G,B,M value, is decided by its document type (SA,KR,DR). We have to decide and assign default exchange rate type to document types in T.code OBA7 Procedure to assign default exchange rate type to document type T.CODE OBA7 Click on “position” button, Document type = SA click on enter Click on “details” button, AssignDefault value of exchange rate type for foreign currency documents click on save Interest Calculations Step 1: Define interest calculation types Path: SPRO – financial accounting – GL Accounting - Business transactions – Bank account interest calculation – interest calculation global settings – define interest
  • 34. Click “New Entries” Interest ID = Name/description = Calculation type =S click on save Step 2: prepare account balance interest calculation – T.code OBAA Path: same as above Click on “New entries” Interest calculation Indicator = Interest Calculation frequency= Calendar Type =G Select “Balance plus interest” click on “save” Step 3: Define reference interest rate Path: SPRO – financial accounting – gl accounting - business transactions- bank account interest calculation – interest calculation – defines reference interest rates – T.code – OBAC Click on “new entries” Reference interest rate = Long text = Short text = Date from = Currency = click on save
  • 35. Step 4: Define time dependent terms Path: same as above. Click on “new entries” Interest calculation indicator = Currency = Effective from = Sequential number = Term =credit interest: balance interest calculation Reference interest rate = click save Click on “next entry” button Interest calculation Indicator = Currency = Effective from = Sequential number = Term = Debit interes: balance interest calculation Reference interest rate = click on save.
  • 36. Step 5: Enter interest values - T.code – OB83 Path: same as above Select “new entries” Reference interest rate = Effective from = Interest rate = click on save. Step 6: creation of Interest account – T.code FS00 GL account number = Company code = Go to Menu, G/L Account, Create Account group = O P&L Statement Account O Balance Sheet Account Short text = Long text = Go to Control Data, Account Currency = O only balances in local currency O Line item display Sort key = Go to Create/Bank/Interest tab, Field status group = click on save
  • 37. Creation of Term Loan account GL Account Number = Company code = Go to Menu, G/L Account, Create Account group = O P&L Statement Account O Balance sheet Account Short text Long text Go to control data tab Account currency = O only balances in local currency O line item display Sort key = Go to Create/Bank/Interest tab Field status group = Interest indicator = click on save
  • 38. Step 8: Term Loan receipt - T.Code – F-02 Document date = type = company code= Posting date = period = currency/rate = Posting key = Account = click on enter Amount = Business area = value date = Text = Posting key = Account = click on enter Amount = Business area = value date = Text = Click on “display Document overview” icon (on the application tool bar) Make corrections if necessary and click on save button. Step 9: Term loan installment payment Document date = type = company code =
  • 39. Posting date = period = currency/rate = Posting key = Account= click on enter Amount = Business area = value date= Text = Posting key = Account= click on enter Amount = Business area = value date= Text = Click on “Display Document overview” icon (on the application tool bar) Make corrections if necessary and click on save button Step 10: Calculation of interest – T.code F.52 Chart of accounts = G.L. Accounts = Company code = Further selections Calculation period = Out put control Select “Additional Balance line”
  • 40. Posting control Select “post interest settlements” Select “update master record” Note the session name = RSZIS00 Posting to business area = Posting date of session = Document date of session = Click on execute Step 11: to post the documents by executing batch input sessions Go to Menu.system, services, batch input, and sessions Select “RFSZIS00” line Click on “process” button Select the “Display errors only” radio button Click on “process” button Click on “Exit batch input” button Step12: To verify the term loan account balance- T.code- FS10N G/L Account no = Company code = Fiscal year = Business area = Click on execute.
  • 41. To see the document posted go to T.code.FB03 To verify the updations in Term Loan account master – T.code FS00 GL account number = Company code = Menu, GL account, display Go to create/bank/interest tab Observe “key date of last interest calculation” and the “date of last interest run” date Reversals Individual Reversals: T.Code FB08 Document number = (to be reversed) Company code = Fiscal year = Reversal reason = Click on the “display before reversal” button to display the document before reversal. Click on “back arrow” Click on save and observe the document number.
  • 42. Go to T.code FB03 to display the reversed document. Reverse of reversal: T.code F-02 Menu, Document, click on “post with reference” option Document number = (give the document number to be re-reversed) Select “Generate reverse posting” option and click on enter Click on “save” to post it and observe the document number. Go to T.code FB03 to display re-reversed document. Mass Reversal T.code F.80 Company code = Document no = Fiscal year = Reason for reversal = Select Test Run check box and click on execute List of document that can be reversed is displayed - click on “reverse documents” Button to reverse all the documents at once.
  • 43. Accrual /Deferral documents Step 1: creation of GL master – Out standing Expenses Account as “Open item Management” Account Check up the list of account groups and identify account group under which we have to create this gl master and choose the gl account number. T.code OBD4 Path: accounting – financial accounting - general ledger – master records - individual processing – centrally – T.code FS00 GL Account number = Company code = Go to menu, G /L account, create Account group = O P&L statement account O Balance sheet account Short text Long text Go to control data tab,
  • 44. Account currency = O only balances in local currency O open item management O line item display Sort key = Go to create/bank/interest tab Field status group = click on save Step 2 to create reversal reason Path: SPRO - financial accounting - G/L accounting – business transactions- adjustment postings/reversal – define reasons for reversal. Click on “new entries” Reason = Text = Select “neg.postings” (negative posting) Select “alt.posting.dt” (alternative posting date) click on save
  • 45. Step 3: posting of accrual document. Path: accounting – financial accounting – general ledger – periodic processing- closing - valuate – enter accrual/deferral document T.code FBS1 Document date = type = company code= Posting date = period = Currency/rate = Reversal Reason = Reversal date = Posting key = Account = click on enter Amount = Business area = Text = Posting key = Account= click on enter Amount = Business area = Text = Click on “display document over view” icon Make corrections if necessary and click on “save” button Ste 4: Display GL account line items t.code FBL3N GL account no = Company code = Select “open items” Open at key date = Click on execute. Observe the status of the document.
  • 46. Step 5: Reversal of accrual document. Path: accounting – financial accounting - general ledger – periodic processing – closing – valuate- reverse accrual /deferral document - T code F.81 Company code = Document no = Fiscal year = Document type = Select “Test Run” and click on “execute” Observe, go back and deselect “Test Run” option Click on “execute” to reverse all accrual documents. Step 6: Go to T.code FBL3N to display the document status in “out standing expenses account” after reversal of accrual document. T.code FBL3N GL account no = Company code = Select “open items” Open at key date = Click on execute. Observe the status of the document