Sap fico Online training | sap fico Training Online
1. GENERAL LEDGER ACCOUNTING
Creation of GL master
Step: Creation of Equity share capital account
Check up the list of account groups and identify account group under which we have
To create this GL master and choose the GL account number – T code. OBD4
Path: accounting – financial accounting – general ledger – master records –
Individual processing - centrally – T CODE – FS00
GL Account Number =
Company code =
Go to Menu, G/L Account, Create
Account group =
O P&L statement account
O Balance sheet account
Short text =
Long text =
2. Go to Control data tab,
Account Currency =
O only balances in local currency
O line item display
Sort key =
Go to create/bank/interest tab
Field status group = click on “save”
Step: creation of cash account
Check up the list of account groups and identify account group under which we have
to create this GL master and choose the GL account number – T.CODE OBD4
Path: accounting – financial accounting – general ledger – master records -
Individual processing - centrally – T. code.FS00
GL Account Number =
Company code =
Go to Menu G/L Account, Create
Account group =
3. O P&L statement account
O Balance sheet account
Short text =
Long text =
Go to control data tab,
Account currency =
O only balances in local currency
O line item display
Sort key =
Go to create/bank/interest tab
Field status group =
Additional selections:
O Relevant to cash flow click on “save”
Step: creation of surplus in P&L account
Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4
Path: accounting – financial accounting – general ledger – master records –
Individual processing – centrally – T.code FS00
4. GL account number =
Company code =
Go to menu, GL account, create
Account group =
O P&L statement account
O Balance sheet account
Short text
Long text
Go to control data tab
Account currency =
O only balances in local currency
O line item display
Sort key
Go to create/bank/interest tab
Field status group =
Step: creation of Salaries a/c:
Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4
5. Path: accounting – financial accounting – general ledger – master records –
Individual processing – centrally – T.code FS00
GL account number =
Company code =
Go to menu, GL account, create
Account group =
O P&L statement account
O Balance sheet account
Short text
Long text
Go to control data tab
Account currency =
O only balances in local currency
O line item display
Sort key
Go to create/bank/interest tab
Field status group =
6. Step: creation of wages a/c:
Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4
Path: accounting – financial accounting – general ledger – master records –
Individual processing – centrally – T.code FS00
GL account number =
Company code =
Go to menu, GL account, create
Account group =
O P&L statement account
O Balance sheet account
Short text
Long text
Go to control data tab
Account currency =
O only balances in local currency
O line item display
Sort key
7. Go to create/bank/interest tab
Field status group =
Step: creation of Rent a/c :
Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4
Path: accounting – financial accounting – general ledger – master records –
Individual processing – centrally – T.code FS00
GL account number =
Company code =
Go to menu, GL account, create
Account group =
O P&L statement account
O Balance sheet account
Short text
Long text
Go to control data tab
Account currency =
O only balances in local currency
O line item display
Sort key
8. Go to create/bank/interest tab
Field status group =
Display the GL accounts created in the chart of accounts: T.code F.10
GL account =
Chart of accounts =
Click on “execute”
To edit GL Account Master
Go To t.code-FSOO,
GL Account number =
Company code =
Go to menu, GL account, and change
Make necessary changes and click save
To display changes made to GL account master
Path: Accounting – Financial Accounting – General Ledger – Master Records – Display
changes - Centrally T.Code FS04
9. GL Account Number =
Company code = click on enter
Click on “All changes” button to see all the changes including old and new values.
Blocking of GL Account– T.code.FS00
GL account number =
Company code =
Go to Menu G/L account, Block - select relevant items to block and save.
UN blocking of GL account – T.Code. FS00
GL Account =
Company code =
Go to Menu, GL account, Block – deselect the relevant items to UN block and save.
Configuration for New General ledger accounting:
Step1: classify GL accounts for document splitting:
Path : SPRO – financial accounting (new) - general ledger accounting (new) – business
transactions - document splitting – classify GL accounts for document splitting.
Chart of accounts =
Click on “enter”
Click on “new entries”
10. Account Account to Category Description
from
Click on “save”
Step2: define document splitting characteristics for general ledger accounting
Path: same as above
Ensure that every check box is deselected.
Click on “save”.
11. Posting of transactions
Path: Accounting – Financial Accounting – General Ledger – Document entry –
General posting - T.Code F-02
Document date= type = company code=
Posting date = period = currency/rate =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary and click on “save” button.
12. Display of posted document
To see the latest document posted, from same T.code f-02, go to Menu, Document,
Click on Display.
Click: “F5” Function key to display the document header (for audit trail).
To see the list of documents posted in a company code.
Path: Accounting – Financial accounting – General Ledger – Document – Display
T.code - FB03
Click on “Document list” button,
Company code =
Document number = to=
Fiscal year = click on Execute
From this list, if you want to see any document, double click on that document
Number.
13. Display of GL account balance
Path: Accounting – Financial Accounting - General Ledger Account – Display balances –
T.Code - FS10N
GL account =
Company code =
Fiscal year = click on execute
Double click Month line item to display documents posted on that month.
Double click document line item to display the document.
GL account line item display.
Path: Accounting – Financial Accounting - General Ledger- Account - Display/Change
line items T. CODE - FBL3N
GL Account =
Company code =
Click Execute and double click on line item to display the document.
14. Selection /creation of own layouts:
Click on “change layout” icon to make changes in the layout.
Note: we can add/remove columns from display change the position of the column and
change the length of field.
Change the length, add and remove columns as required.
Click on “save layout” icon to save the changes made to the layout.
Layout = (use “/” before name for user defined layouts)
Description =
Click on “Save”
To make your own layout as the default layout, go to T.code FB00 click on “line
items tab” (4TH Tab) under GL Account Layout,
Default selection screen = click on save
15. Parking of a Document
Step 1: parking document.
Path: Accounting- Financial accounting – General Ledger – Document entry – General
Document parking T.CODE - F-65
Document date = type = company code =
Posting date = period = currency/Rate =
Posting key = Account = click on enter
Amount =
Text =
Posting key = Account = click on enter
Amount =
Text =
Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary, and click on “save” button.
16. Step 2: Display/change a parked document.
To display a parked document, go to T code – FBV3
Company code =
Doc. Number =
Fiscal year = click on enter
To change a parked document, go to T.code – FBV2
Company code =
Doc. Number =
Fiscal year =
Double click on Debit line/Credit line item if you want to make changes.
Step 3: post/delete park document.
Path: Accounting – Financial Accounting – General Ledger – Document - Parked
Documents – post/delete. T.CODE FBV0
Company code =
Document number =
Fiscal year = click on enter
17. Double click Debit/credit line items to make any modifications.
Click on “save” to post it.
Business area = (for debit line item) click on enter
Business area = (for credit line item) click on enter
Deletion of parked document:
Step 1: parking of Document. T.code F-65
Document date = type = company code =
Posting date = period = currency/Rate =
Posting key = Account = click on enter
Amount =
Text =
Posting key = Account = click on enter
Amount =
Text =
18. Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary, and click on “save” button.
Step 2: delete the parked document. T.code FBV0
Company code =
Document number =
Fiscal year = click on enter
Go to Menu, Document, Delete and click „yes‟ on the message.
Deletion of line item from the parked document:
Step1: parking of Document T.Code F-65
Document date = type = company code =
Posting date = period = currency/Rate =
Posting key = Account = click on enter
Amount =
Text =
Posting key = Account = click on enter
Amount =
Text =
19. Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary, and click on “save” button.
Step2: delete the line item T.code FBV0
Company code =
Document no =
Fiscal year = click on „enter‟
Double click on the debit line item
Make the amount column „0‟. (By making the amount column of any line item „0‟ that
line item is deleted)
Posting key = Account = click on „enter‟
Ignore the warning message
Amount =
Text =
Click on back arrow
Double click on credit line item
20. Text =
Click on save.
Business area = (for debit line item) click on enter
Business area = (for credit line item) click on enter.
Hold documents:
Step 1: Holding a document – T.code – F-02.
Path: Accounting – Financial Accounting – General Ledger – Document entry – General
posting. T CODE. F-02
Document date = type = company code=
Posting date = period = Currency/Rate=
Posting key = Account = click on enter
Amount =
Business area =
Text =
21. Go to Menu, Document, click on “hold”
Temporary document number = click on enter
Step 2: posting of held document - T.code – F-02
Go to Menu, Document, click on “Get held document”
Document number = click on “enter”
Posting key = Account = click on enter
Amount =
Business area =
Text =
Go to Menu, Document, and Post.
Note: if error message “Held documents must be converted” is displayed, follow this
procedure.
Step 1: Go to T.code se38
Step 2: enter program= RFTMPBLU click on execute
Step 3: select “no termination for read error” option click on execute
Step 4: now the document can be held without any messages.
22. Sample documents:
Step 1: Creation of number range interval for sample documents.
Path: SPRO – Financial accounting - financial accounting global settings- document-
Document number ranges - define document number ranges T.code FBN1
Company code =
Click on the “change Intervals” Button
Click on the “Insert Intervals” Button
No Year From To number
number
X2
Click on the “Insert” Button and save
23. Step2: create „General Expenses A/C‟ master record no 400350 under „Administration
cost‟ Group.
Step 3: creation of sample document.
Path: Accounting - financial accounting - General ledger- document entry – reference
documents - sample document – T Code. – F-01
Document date = type = company code =
Posting date = period = Currency/Rate =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Posting key = Account = click on enter
Amount =
Business area =
Text =
24. Click on “display document overview” icon (on the application toll bar),
Make corrections if necessary and click on “save” button,
Step 3: Display sample document.
Path: Accounting – financial accounting – general ledger - document – reference
documents – sample document – display – T.code – FBM3
Click on “document list”
Company code =
Document number =
Fiscal year = click execute
Double click on the document number to display any document.
Step 4: posting of document by taking sample document as reference. Tcode.f-02
Go to Menu, document, Post with reference
Document number =
Company code =
Fiscal year =
Select “display line items”
Click on “enter”
Document date =
Posting date = click on „enter‟
25. Amount = click on „enter‟
Amount = click on „save‟ and „save‟
Step 5: change sample document T.Code - FBM2
Document no =
Company code =
Fiscal year = click on „enter‟
Double click on the debit and credit line items and make the necessary changes and click
on „save‟
Step6: delete the sample document. T.code - F.57
Company code =
Document number =
Fiscal year =
Select “test run” click on “execute”
Observe the document, click on „back arrow‟
Deselect “test run” click on “execute”
Click on “yes” in the message.
26. Recurring documents
Step1: creation of number range for recurring documents – T.Code FBN1
Company code =
Click on the “change Intervals “button
Click on the “Insert Intervals” button
No Year From To number
number
X1
Click on “insert” button and click on save.
Step 2: creation of recurring document – T code – FBD1
Company code =
First run on =
Last run on =
Interval in months =
27. Document type =
Posting key = account = click on enter
Amount =
Business area =
Text =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Click on “Display document overview” icon (on the application tool bar)
Make corrections if necessary and click on “save” button.
Step 3: To display recurring documents - T.Code – F.15
Company code =
Document number =
Fiscal year = click on execute
28. Step 4: To post documents using recurring document – T.code F.14
Company code =
Document number =
Fiscal year =
Settlement period =
Batch input session name =
Click on execute
Step 5: To post the document by executing the batch input session.
Go to Menu, system, services, batch input, and sessions
Select your batch input session line, click on “process” button.
Select “Display errors only” radio button – click on “process” button
Click on “exit Batch input session” Button.
Step 6: To display the document posted by the recurring cycle _ T.code.FB03
Document no =
Company code =
Fiscal year = click on enter
Step7: Change Recurring Documents T.Code – FBD2
29. Document number =
Company code =
Fiscal year =
Double click on the debit line item and credit line item and make the necessary changes
Click on save.
Step8: Delete Recurring document T.Code - F.56
Company code =
Document no =
Fiscal year =
Select “test run” click “execute” observe the document
Click on “back arrow”
Deselect “test run” click on “execute”
Click on “yes” in the message
Foreign currency postings
Step 1: To verify the foreign exchange rate types
Path: SPRO – Sap Net weaver - general settings – currencies – check exchange rate
types.
T. code – OB07
No action required. Just verify whether following exchange rate types are available.
Click on “position” button, Exchange rate type = G click on enter
Click on “position” button, Exchange rate type = B click on enter
Click on “position” button, Exchange rate type = M click on enter
30. Step 2: Define Translation ratios for currency translation.
Path: same as above
Click “Yes” on the message.
Exchange rate type =G
From =INR
To =USD
Valid from =
Ratios (from) =1
Ratios (to) =1
Next line
Exchange rate type =B
From =INR
To =USD
Valid from =
Ratios (from) =1
Ratios (to) =1
31. Next line
Exchange rate type =M
From =INR
To =USD
Valid from =
Ratios (from) =1
Ratios (to) =1 click on save
Step 3: Enter Exchange Rates
Path: SPRO – sap net weaver - general settings - currencies - enter exchange rates
T.Code.OB08
Click on “New entries”
Exrt =G
Valid from =
From =INR
In Dir.Quotation =
To =USD
Exrt =B
32. Valid from =
From =INR
In Dir.Quotation =
To =USD
Exrt. =M
Valid from =
From =INR
In Dir.Quotatio =
To =USD click on save
Step 4: post a document in a foreign currency – T.Code – F-02
Document date = type = company code=
Posting date = period = currency/rate =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Posting key = Account = click on enter
Amount =
Business area =
33. Text =
Click on “Display document overview” icon (on the application tool bar)
Make corrections if necessary and click on “save” button
Go to menu, document, click on “Display” option
Click on “display currency” to see the amount in local currency also.
Important note: whether a particular document should be posted at Exchange rate type
G,B,M value, is decided by its document type (SA,KR,DR). We have to decide and assign
default exchange rate type to document types in T.code OBA7
Procedure to assign default exchange rate type to document type T.CODE
OBA7
Click on “position” button, Document type = SA click on enter
Click on “details” button, AssignDefault value of exchange rate type for foreign currency
documents click on save
Interest Calculations
Step 1: Define interest calculation types
Path: SPRO – financial accounting – GL Accounting - Business transactions – Bank
account interest calculation – interest calculation global settings – define interest
34. Click “New Entries”
Interest ID =
Name/description =
Calculation type =S click on save
Step 2: prepare account balance interest calculation – T.code OBAA
Path: same as above
Click on “New entries”
Interest calculation Indicator =
Interest Calculation frequency=
Calendar Type =G
Select “Balance plus interest” click on “save”
Step 3: Define reference interest rate
Path: SPRO – financial accounting – gl accounting - business transactions- bank account
interest calculation – interest calculation – defines reference interest rates – T.code –
OBAC
Click on “new entries”
Reference interest rate =
Long text =
Short text =
Date from =
Currency = click on save
35. Step 4: Define time dependent terms
Path: same as above.
Click on “new entries”
Interest calculation indicator =
Currency =
Effective from =
Sequential number =
Term =credit interest: balance interest calculation
Reference interest rate = click save
Click on “next entry” button
Interest calculation Indicator =
Currency =
Effective from =
Sequential number =
Term = Debit interes: balance interest calculation
Reference interest rate = click on save.
36. Step 5: Enter interest values - T.code – OB83
Path: same as above
Select “new entries”
Reference interest rate =
Effective from =
Interest rate = click on save.
Step 6: creation of Interest account – T.code FS00
GL account number =
Company code =
Go to Menu, G/L Account, Create
Account group =
O P&L Statement Account
O Balance Sheet Account
Short text =
Long text =
Go to Control Data,
Account Currency =
O only balances in local currency
O Line item display
Sort key =
Go to Create/Bank/Interest tab,
Field status group = click on save
37. Creation of Term Loan account
GL Account Number =
Company code =
Go to Menu, G/L Account, Create
Account group =
O P&L Statement Account
O Balance sheet Account
Short text
Long text
Go to control data tab
Account currency =
O only balances in local currency
O line item display
Sort key =
Go to Create/Bank/Interest tab
Field status group =
Interest indicator = click on save
38. Step 8: Term Loan receipt - T.Code – F-02
Document date = type = company code=
Posting date = period = currency/rate =
Posting key = Account = click on enter
Amount =
Business area = value date =
Text =
Posting key = Account = click on enter
Amount =
Business area = value date =
Text =
Click on “display Document overview” icon (on the application tool bar)
Make corrections if necessary and click on save button.
Step 9: Term loan installment payment
Document date = type = company code =
39. Posting date = period = currency/rate =
Posting key = Account= click on enter
Amount =
Business area = value date=
Text =
Posting key = Account= click on enter
Amount =
Business area = value date=
Text =
Click on “Display Document overview” icon (on the application tool bar)
Make corrections if necessary and click on save button
Step 10: Calculation of interest – T.code F.52
Chart of accounts =
G.L. Accounts =
Company code =
Further selections
Calculation period =
Out put control
Select “Additional Balance line”
40. Posting control
Select “post interest settlements”
Select “update master record”
Note the session name = RSZIS00
Posting to business area =
Posting date of session =
Document date of session =
Click on execute
Step 11: to post the documents by executing batch input sessions
Go to Menu.system, services, batch input, and sessions
Select “RFSZIS00” line
Click on “process” button
Select the “Display errors only” radio button
Click on “process” button
Click on “Exit batch input” button
Step12: To verify the term loan account balance- T.code- FS10N
G/L Account no =
Company code =
Fiscal year =
Business area =
Click on execute.
41. To see the document posted go to T.code.FB03
To verify the updations in Term Loan account master – T.code FS00
GL account number =
Company code =
Menu, GL account, display
Go to create/bank/interest tab
Observe “key date of last interest calculation” and the “date of last interest run” date
Reversals
Individual Reversals: T.Code FB08
Document number = (to be reversed)
Company code =
Fiscal year =
Reversal reason =
Click on the “display before reversal” button to display the document before reversal.
Click on “back arrow”
Click on save and observe the document number.
42. Go to T.code FB03 to display the reversed document.
Reverse of reversal: T.code F-02
Menu, Document, click on “post with reference” option
Document number = (give the document number to be re-reversed)
Select “Generate reverse posting” option and click on enter
Click on “save” to post it and observe the document number.
Go to T.code FB03 to display re-reversed document.
Mass Reversal T.code F.80
Company code =
Document no =
Fiscal year =
Reason for reversal =
Select Test Run check box and click on execute
List of document that can be reversed is displayed - click on “reverse documents”
Button to reverse all the documents at once.
43. Accrual /Deferral documents
Step 1: creation of GL master – Out standing Expenses Account as “Open item
Management” Account
Check up the list of account groups and identify account group under which we have to
create this gl master and choose the gl account number. T.code OBD4
Path: accounting – financial accounting - general ledger – master records - individual
processing – centrally – T.code FS00
GL Account number =
Company code =
Go to menu, G /L account, create
Account group =
O P&L statement account
O Balance sheet account
Short text
Long text
Go to control data tab,
44. Account currency =
O only balances in local currency
O open item management
O line item display
Sort key =
Go to create/bank/interest tab
Field status group = click on save
Step 2 to create reversal reason
Path: SPRO - financial accounting - G/L accounting – business transactions- adjustment
postings/reversal – define reasons for reversal.
Click on “new entries”
Reason =
Text =
Select “neg.postings” (negative posting)
Select “alt.posting.dt” (alternative posting date) click on save
45. Step 3: posting of accrual document.
Path: accounting – financial accounting – general ledger – periodic processing- closing -
valuate – enter accrual/deferral document T.code FBS1
Document date = type = company code=
Posting date = period = Currency/rate =
Reversal Reason =
Reversal date =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Posting key = Account= click on enter
Amount =
Business area =
Text =
Click on “display document over view” icon
Make corrections if necessary and click on “save” button
Ste 4: Display GL account line items t.code FBL3N
GL account no =
Company code =
Select “open items”
Open at key date =
Click on execute.
Observe the status of the document.
46. Step 5: Reversal of accrual document.
Path: accounting – financial accounting - general ledger – periodic processing – closing
– valuate- reverse accrual /deferral document - T code F.81
Company code =
Document no =
Fiscal year =
Document type =
Select “Test Run” and click on “execute”
Observe, go back and deselect “Test Run” option
Click on “execute” to reverse all accrual documents.
Step 6: Go to T.code FBL3N to display the document status in “out standing expenses
account” after reversal of accrual document. T.code FBL3N
GL account no =
Company code =
Select “open items”
Open at key date =
Click on execute.
Observe the status of the document