2. Formatting Marks Paragraph formatting allows you to change formatting options for entire paragraphs. A paragraph is defined as the text between two paragraph markers. The paragraph marker looks like a backwards P. Each time you press Enter, you insert an invisible character called a paragraph marker in your document. By default, these paragraph markers are not shown on screen. But you can display them by clicking the ¶ button found in the paragraph group on the HOME tab. The example shows paragraphs with the paragraph markers displayed. As you can see, paragraph markers aren't the only invisible characters you can display. Tab markers (right-pointing arrows), space markers (dots), and end-of-line markers (left-pointing arrows) also appear. Formatting marks can help you edit your document and check for errors such as extra spaces between words.
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4. Line spacing button allows you to easily reset your spacing between lines of text.
6. Bullet allows you to set hanging indents with bullets for paragraphs.
7. Indentation Buttons (Decrease Indent and Increase Indent) enable you to change left indentation for paragraphs. Border allows you to set borders for a paragraph. The Paragraph group is found on the Home tab
8. Displaying the Paragraph Dialog Box To display this dialog box, click on the launch button in the lower right corner of the paragraph group, or by right-clicking on text and choosing PARAGRAPH… OR
9. Using the Paragraph Dialog Box The Paragraph dialog box offers access to all of the paragraph-formatting options, all in one place. Set options as desired in this dialog box. As you make changes, the text in the Preview area changes accordingly, so you can see what the paragraph looks like with your changes applied. When you're satisfied with your changes, click the OK button. The dialog box disappears and the formatting options you selected are applied to the selected paragraph(s). Alignment: Choose left, right, center, or justified. Indentation: Adjust the left and right margins by clicking the up and down arrows. Spacing: To emphasize a block of text, click the up and down arrows. Preview: Gives an idea how your text will look.
10. Alignment Refers to the way text appears between the indents. Select or Click anywhere inside the paragraph you want to align. Use the Paragraph Dialog box OR Click the Align Left, Center, Align Right, or Justify button in the Paragraph group
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13. In the Indentation section, you will see a Special: drop down menu with some options:
16. How to Change Line Spacing When you make a line spacing change, it affects only the text in a paragraph that contains the insertion point, unless your highlight other paragraphs or the entire document. When line spacing is measured in points, it is referred to as leading (pronounced ledding). Reducing leading makes the lines closer together and can make a text difficult to read, while increasing leading can help its readability. For example, the 10 point font usually uses 12 point leading. This is the default. To specify the exact leading desired, click the arrow under “line spacing” and select “exactly”, then enter the points desired in the”at” box. You can also specify line spacing to be 3 lines, 4 lines, or more by choosing “Multiple”
19. Or, before and after each paragraph. This is better option than hitting enter several times to space down because every time you press “enter”, Word thinks you are creating a new paragraph.
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21. In the Default tab stops: box, the default tab setting is .5".
22. Press the "up" arrow to increase the distance between the tabs, press the "down" arrow to decrease the distance.
23. In the Alignment section, the default setting is aligned Left. This means that text typed at this tab setting will align at the left and move text to the right of the tab as you type.
24. Click OK. You can set any type of tab stop at any point across your document. For example, you can change the tab to advance .8" each time you press the tab key. When you change tab settings in a document, changes are in effect from that point forward.
25. Tab Types symbol When tabbing to this spot – text will: Align to the left of the tab stop Center on the tab stop Align to the right of the tab stop Numbers typed at this tab stop will align with the decimalpoint on the tab The bar tab inserts a vertical line at the tab stop Tab leaders are characters that appear in the space between text and a tab stop. You've seen dots (periods) used as tab leaders lots of times in the Table of Contents for a book.
26. Using the Ruler The ruler allows you to set the two types of paragraph formatting: tabs and indentation. If the ruler is not showing, on the VIEW TAB be sure RULER is selected. Setting tabs with the ruler The tiny gray lines at the bottom of the ruler, appearing every 1/2 inch are the default tab stops. When you set a tab stop, you remove all the default tab stops to its left. On the far left end of the ruler is a box with what looks like a capital letter L in it. That's the tab type indicator. The L is for a left tab. Click the box to change the type of tab. The symbols were detailed in the previous slide. When you point to the box, a ToolTip appears with the name of the type of tab in it. Whatever type of tab appears in the box is the type of tab that will be set. To set a tab, click the tab type indicator to select the type of tab you want. Then click the ruler in the position you want the tab to appear. A tab marker appears on the ruler. To remove a tab, drag it from the ruler into the document window; when you release the mouse button, the tab disappears.
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28. Click and hold the left mouse button until a dotted line appears below the tab.
34. Shortcuts to the Dialog Boxes Double click in the shaded area here or anywhere on the vertical ruler and the page setup dialog box opens Double click in the white area and the Tab Dialog box opens Double click on the triangles or rectangle and the Paragraph dialog box opens
