1. Minutes
Creative Media Digital Video Production Meeting
6/11/2013
13:45pm – 14:55pm
Meeting called by: ICT Suite Department, Roger Sears (Head of ICT)
Attendees: BT, SD and RSS
1. Review of work completed for the Digital Video project
Roger Sears: We are starting this meeting, to assess what has been completed and what
needs to happen for this project to continue. So what have you completed as of last time
we met?
2. Pre-Production Planning
Ben Turner: We have managed to complete all of the pre-production planning, as well as
all the proposal, shot log and assets table. Roger Sears: So you are ahead of schedule?
Shaun Daniels: That is right, as we had done some of the work outside of class we had
more time in class to get on with other pieces of work.

2. Minutes
3 Monitoring progress on the project
Roger Sears: How has the project gone on so far? No Problems? Ben Turner: So far it has
been really good where we managed to get nearly everything completed on time but we
still need to finish an odd few tasks.
4. What is needed to complete the project?
Shaun Daniels: We need to complete the short report that is needed after this meeting
and we also need to add a few more assets to the table in the future if changes occur on
the project.
5. Teamwork/Time Management/Improvements to working effectively to deadlines
During my teams talk with the client, we had come to an agreement that everything was
going as well as it could be, and the client said that we were okay to move onto the next
part of the project. The only major flaw in our work that the client had picked onto and
asked us to improve on was time management, as I had been off for some time down to
illness. The client had asked us both if this was to continue how would we be able to
continue on with the project and keep up to date, I gave the idea of me being able to
continue work at home while I’m ill as I have all the required software needed to continue,
the client was very happy with this decision under the condition that I kept direct contact
with my teammate throughout the time I am ill. I accepted this condition and we
concluded the meeting.
6. AOB

3. Minutes
A. Software – most of these are being resolved by IT support and were due to the migration to
windows 7. Issues always expected with such changes and staff have coped well.
B. Still some problems with opening and saving Visio and Project documents – KMY and all staff to
inform IT support when required. Movie maker will only work with C not H drive but students have
no access to C drive. IT support have been informed
C. CEN suggested staff ensure students right click in a folder and create new document.
D. 3 Camcorders to be ordered. JIA to investigate and produce purchase order request. CEN
suggested a digital safe to ensure that expensive memory cards are kept safer.
E. Director – only 20 licenses. CPN to inform KMY if rooms need changing on timetable.
F. Printing – all staff to ensure students use snap shot tool not print screen to reduce file sizes as
printers cannot cope with size of files being sent. If printing large files students should PDF before
sending to printer.