Speaker: Paul Goodman-Simpson, Artra - Utilizing BIM for facility management About the Qatar BIM User Day: Qatar University, HOCHTIEF ViCon and Teesside University proudly take the initiative to facilitate modern and innovative methods in the Gulf construction industry. The focus is Building Information Modeling (BIM), and our aim is to establish a knowledge platform with government, research and industry experts. The User Day aims to help people to share knowledge, discuss new technologies, and identify new potentials for BIM. More information: www.bimuserday.com Follow BUD on Twitter @bimuserday

1. ArtrA Field-BIM, BIM Based Fit-Out & Facilities Management
Paul Goodman-Simpson
International Sales
ArtrA Ltd
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2. Using BIM For Construction & FM - Requires New Tools
Design Phase
Discipline /
Consultant
CAD Design
Application
Construction Phase & Life Cycle
Model Checking
Clash checking
Model
Delivery
Construction
Management
FM
Architectural Design
ArchiCAD
Solibri
IFC - NWD
ArtrA
ArtrA
Structural Design
Tekla Structures
Solibri
IFC - NWD
ArtrA
ArtrA
Mechanical Services
MagiCAD
Solibri
IFC - NWD
ArtrA
ArtrA
HVAC
CADVent
Solibri
IFC - NWD
ArtrA
ArtrA
Electrical & Lighting
MagiCAD
Solibri
IFC - NWD
ArtrA
ArtrA
The builder cannot be expected to buy &
learn all the CAD/BIM applications used
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3. Building Information Workflow - FM
Architects & engineers design information
enables builders to construct a building
The additional information generated by
the builder during construction & Fit-Out...
...is the same information needed by
the FM team to run the building
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4. Two Approaches To Manage Building Information
1. Add all building information to the 3D
BIM/CAD model
• Relies on archietcts /engineers and CAD
operators to add & retrieve the information
• Many CAD packages will be required on a
multi-discipine model
2. Hold the building information in an
external database linked to a 3D model
• More flexibilty to incorporate construction,
FF&E & FM information
• Easier to manage change
• More accesssible information can be managed
by the FM team
ArtrA
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5. Field-BIM - Database Management
Field & Lifecycle BIM is not about construction or FM
staff changing 3D design models
It’s about bringing together all construction information
into a usable & transferable resource
ArtrA
Viewing FM database information through a 3D model
Using tablet PC’s instead of CAD workstations
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6. ArtrA - What Is It?
ArtrA is a building information management system for construction
management, fit-out and facilities management
Transfers a BIM from the design office to the construction team, and
then to the FM team
Multi-discipline, fully compliant with all BIM/CAD applications,
handles IFC and read/writes COBie information
At its core ArtrA is a (SQL) database management application with a
graphical front end (an Active-X version of Navisworks)
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7. Field-BIM – Model Preparation
Facilities staff will receive 4 hours training, so
the models need to be manageable
Larger projects are managed by building
Example shown - 12 NWF files – (1 for each building)
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8. Field-BIM – Model Preparation
Facilities staff will receive 4 hours training, so
the models need to be manageable
London & Barts Hopsital - Seperate models for
each floor
All levels Navisworks NWF
Single floor NWD
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9. Field-BIM – Model Preparation
Facilities staff will receive 4 hours training, so
the models need to be manageable
Manchester Central Library - saved views for
each floor
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10. Field-BIM - Model Preparartion - Room Objects
This Revit space object holds valuable
information, but obscures all other objects.
E.g. Doors, stairs etc. cannot be selected
The solution is to flatten a copy of the
space objects to become floor objects.
Room/floor objects are excellent place
holders for linking documents & construction
data. They allow other objects to be selected
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11. ArtrA Facilities Management BIM – Basic Principles
Immediate access to project documentation
‘’Use the model for point & click
access to review and capture
project information’’
CodeBook
database
Snagging
database
Room sign-off
QA/QC database
Data capture
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12. Linking FM Information
Use the model attributes to search & find
specific objects
Link documentation, spreadsheets &
database information to the results
Review on-site on a tablet PC
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13. Documentation In The Field
Architectural Discipline
Select the door and open the document from the list
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14. Documentation In The Field
Building Services Discipline
Select the diffuser and open the documents from the list
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15. Documentation In The Field
Floor objects provide easy access to project documentation
More than 1800 documents have been linked to this model in 32 categories
Select the room and open the documents from the list
Architectural
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16. Linking Documents To Websites
Click on an object to access its documentation from a website
Provided internet access is 100% guaranteed at all times & the websites don’t change
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17. Discipline Driven
The large number of documents can result in information
overload
Therefore everything in ArtrA is driven by discipline & ‘user rights’
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18. Hardware & Software – Online & Off-line
Use any hardware you like – but is it fit for purpose?
Online or Offline or Both?
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19. Use Of Barcode & RFID
Tablet PC’s are equipped with barcode & RFID
readers
Barcodes help construction teams & FM
managers find the correct information
Use Revit ID or IFC GUID
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20. Field Access To Design Information
Revit attributes imported into tags - click the object to open the tag
A complete material take off for each window type in Excel
Information bubble ‘pops-up’under the mouse
All avaialble in a couple of clicks!
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21. ArtrA Tags
A tag is a set of new information in the database that is linked
to the model
User definable - 30 minutes is all that is required to create a
new tag and link it to the correct objects in the model
This tag deals with floor finishes, but they can also deal
construction progress, trades, room data, logistics etc.
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22. Facilities Management Infomation In Excel - Multiple Sources
The model provides the room/space name & number, dimensions...
Room data sheets (Excel) define the floor finish type
Suppliers provide part numbers, more detail & cost
from RDS
The combined information is linked to the BIM database
from model
from supplier
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23. Facilities Management BIM – Data Import Workflow
Excel Room Data is imported into ArtrA tags
Import templates are saved and re-run as the information changes
The information is sorted by room and displayed as a Tag by clicking on the room
1255_CL_Input_Architect.xlsx
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24. Convert Dumb 3D Models Into Intelligent BIMs
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25. Furniture Fixtures and Equipment
99% of BIMs don’t include the objects
neccesary for Fit-Out & FM
Who supplied it & when?
What did it cost?
Who installed it?
Who commisioned it?
When does the warranty expire?
What’s the stock No.?
Whats the manufacturers description?
Where is the product brochure?
Where is the installation guide?
What is the commisioning process?
What documentation is mandatory?
What is the maintenance cycle?
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26. Managing Fit Out & Compliance – BIM & External Databases
ArtrA will read building information from
any source... CodeBook, Excel etc.
A contents manager merges the data from
various sources to the correct room, zone,
floor, department etc.
Additional FM information is added (warranty,
supplier etc.)
Then links the combined data to the correct
room in the model
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27. Managing Fit Out & Compliance – BIM & External Databases
Example LNB Hospital - Commissioning & compliance checks of Codebook Room Data
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28. Facilities Management Processes – Using BIM
Most FM processes cannot be modelled
FM Process
Check
External areas
Daily
Intruder Alarm
Daily
CCTV System
Daily
Fire Alarm
Daily
Refuse Collection
Daily
Emergency Lighting
Daily
Full Light Check
Daily
Internal Areas
Daily
Plant Room
Daily
Outer Passage & Exits
Daily
ArtrA
FM Process
Intruder Alarm
Fire Alarm
Toolkit
Portable Appliances
Ladders & Steps
Vending Machines
Lighting
Legionella
Outstanding Repairs
Building Cleaning
Powered Doors & Mag Locks
First Aid Kits (x2)
Lost Property System
Trolleys (x7)
Back-Up Generator
Check
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
Weekly
FM Process
Building Cleaning
COSHH Regulations
Fire Extinguishers
Scheduled Maintenance
PHS Contract
Legionella Full System
Window Cleaning
First Aid Kits (x2)
Safe Refuge Points
Back-Up Generator Tested
Check
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
FM Process
Fire Emergency Plan
Legionella Full System
Furniture & Equipment Inventory
Fire Drills
Servicing of Fire Appliances
Check
Annually
Annually
Annually
Annually
Annually
But they can be described in a database that is linked to a model
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29. Use The Model For Any Lifecycle Process...
1.
2.
3.
Create the tag & properties in ArtrA’s database
Link it to the model (circulation areas in this case)
Record the monthly data using a tablet PC
FM Process
Building Cleaning
COSHH Regulations
Fire Extinguishers
Scheduled Maintenance
Check
Monthly
Monthly
Monthly
Monthly
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30. ArtrA – Reporting From The BIM Database
Information in ArtrA’s BIM database can be reported or sent to Excel
Often more meaningful when shown thematically through the model
Thematic report - Partition status on a given date
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31. Recap – The Lifecycle BIM Concept
Design & Engineer
Construct & Fit-Out
Facilities Management & Lifecycle
1. Use model attributes to link information &
documentation to a project database
2. During construction add fit-out, FF&E and
room data information
3. Export (sell) the combined project database
to the FM provider - if they want it!
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32. Ends
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