Contents Include: Sage ERP AR Processing: Customer Account Setup Invoice Entry Account Payment Overview of Accounts Receivable Demonstration of Accounts Receivable Customer Configuration Notes: >> You can establish multiple customer group types to speed up the task of adding customer records. >> Customer functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

1. Monthly Web Chat with
Calvin O’Driscoll
October 11, 2012

2. Agenda
• GoToMeeting housekeeping
• Overview of Accounts Receivable
• Demonstration of Accounts Receivable
• Q&A

3. Housekeeping
• During the Webinar, all attendees will be muted and placed in listen
only mode. This is to eliminate issues with background noise, which
causes feedback to all callers.
• If you have a question, please enter it in the chat window and I will
answer promptly during the Q&A session.

4. Accounts Receivable
Customer Configuration Notes:
• You can establish multiple customer group types to speed up the task of
adding customer records.
• Customer functions are restricted based on the security profile attached to
the system user within Sage Accpac security groups.

5. Accounts Receivable
Customer Configuration Process:
• Open accounts receivable / AR customers / customer groups.
• On group tab: enter group code, description, account type, account set,
terms code, billing cycle, and interest profile.
• On invoicing tab: enter tax group, and salesperson code if applicable.
• Enter additional information on credit, and optional fields tabs if
applicable.
• Click save.

6. Accounts Receivable
Customer Configuration Process:
• Open accounts receivable / AR customers / customers.
• On address tab: enter customer number, name, group code, and address
details.
• On processing tab: enter account set, terms code, billing cycle, interest
profile, payment code, delivery method, check language, and additional
detail if required.
• On invoicing tab: enter price list, tax group, and additional details if
required.
• Enter additional information on contact, comments, and optional fields
tabs if applicable.
• Click save.

7. Accounts Receivable
Accounts Receivable Notes:
• You can use accounts receivable to process invoices, debit notes, credit
notes, receipts, and refunds.
• Accounts receivable is integrated with general ledger.
• Accounts receivable functions are restricted based on the security profile
attached to the system user within Sage Accpac security groups.

8. Accounts Receivable
AR Invoice Process:
• Open accounts receivable / AR transactions/ invoice batch list.
• Click new to create new batch or click open add transactions to an existing
batch.
• Enter batch description, type, entry description, customer number,
document type (invoice), date, item or GL account, and amount.
• Enter optional data in order, customer, taxes, sales split and optional fields
sections .
• Click add, and print invoice form if required.
• Post batch to update customer account and general ledger.

9. Accounts Receivable
AR Credit Note Process:
• Open accounts receivable / AR transactions/ invoice batch list.
• Click new to create new batch or click open to add transactions to an
existing batch.
• Enter batch description, type, entry description, customer number,
document type (credit note), date, apply to document, item or GL account,
and amount.
• Enter optional data in order, customer, taxes, sales split and optional fields
sections .
• Click add, and print credit note form if required.
• Post batch to update customer account and general ledger.

10. Accounts Receivable
AR receipt Process:
• Open accounts receivable / AR transactions/ AR receipt batch list.
• Click new to create new batch or click open to add transactions to an
existing batch.
• Enter batch description, batch date, bank, type, receipt date, entry
description, customer number, payment code, receipt amount, and click go
button, and select documents to apply receipt.
• Enter optional data if applicable.
• Click add, and print receipt form if required.
• Post batch to update customer account and general ledger.

11. Accounts Receivable
AR refund Process:
• Open accounts receivable / AR transactions/ AR refund batch list.
• Click new to create new batch or click open to add transactions to an
existing batch.
• Enter batch description, batch date, entry description, customer number,
refund date, select document, payment amount, and click print check
option.
• Enter optional data if applicable.
• Click add, and print cheque form if required.
• Post batch to update customer account and general ledger.

12. Accounts Receivable
Additional Notes:
• Common customer reports: statements, and customers.
• Common transaction reports: invoices, receipts, deposits, customer
transactions, and aged trial balance.
• Drilldown functionality in accounts receivable, and general ledger.
• AR sub ledger should be reconciled with control account on a regular basis.

13. Q&A

14. Contact Details:
Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419
calvin.odriscoll@atlanticdatasystems.com
For support:
support@atlanticdatasystems.com