Use this checklist to evaluate your own operation.

1. ___________________________________________________________________________
560 Peoples Plaza #197 Newark DE 19702 ▪ 302 836 0540 ▪ www.ap-now.com
Is the foundation for your accounts payable function as strong as
it should be? Use this checklist to find out.
Sponsored by:
1. Does your staff understand the basics? ___ Yes ___ No
2. Has there been adequate training provided for the staff? ___ Yes ___ No
3. Has there been retraining to brush up and make sure everyone is on the same
page for existing processes? ___ Yes ___ No
4. Has there been training for any new processes or changes you have made? `
___ Yes ___ No
5. Do you periodically sit and watch the processors handle invoices to make sure
they are doing it the way others are? ___ Yes ___ No
6. Have appropriate internal controls been fully addressed within the department?
___ Yes ___ No
7. Do you have no more than one person handling each leg of the P2P process?
___ Yes ___ No
8. Does your segregation of duties workflow include the necessary provisions for
backup when someone is out of the office? ___ Yes ___ No
9. Have you checked to make sure old accesses to your system were turned off in
cases of promotions or terminations? ___ Yes ___ No
10. Does your staff understand the importance of not sharing passwords?
___ Yes ___ No
11. Do you have a policy and procedures manual for your accounts payable function?
___ Yes ___ No

2. ___________________________________________________________________________
560 Peoples Plaza #197 Newark DE 19702 ▪ 302 836 0540 ▪ www.ap-now.com
12. Does your policy and procedures manual accurately reflect the work being done in
the department? ___ Yes ___ No
13. Is your policy and procedures manual updated every time a change is made to
your process? ___ Yes ___ No
14. If there have been no changes to your process in a year, do you review the
manual at least annually? ___ Yes ___ No
15. Do you periodically evaluate (either formally or informally) new information
related to the accounts payable procedures to see if it would enhance your
operations? ___ Yes ___ No
16. Do you periodically evaluate (either formally or informally) new information
related to technology affecting the accounts payable function to see if it would
enhance your operations? ___ Yes ___ No
17. When evaluating the integration of a new practice, do you analyze not only how it
would affect your accounts payable operation, but also other departments?
___ Yes ___ No
18. Does your process include steps that will enable you to meet all regulatory issues
accurately and timely? ___ Yes ___ No
19. Do you keep up-to-date on all regulatory issues affecting accounts payable?
___ Yes ___ No
20. Do you keep your eyes open for new regulatory issues the accounts payable team
needs to understand? ___ Yes ___ No
21. Do you continually look for ways to make your accounts payable process more
efficient? ___ Yes ___ No
22. Do you regularly ask processors for process improvement suggestions that can be
evaluated to see if they would be effective for the entire staff? ___ Yes ___ No
23. Do you keep your eyes open for new technology that might help your
organization’s accounts payable process? ___ Yes ___ No
24. Do you know what new technology your competitors and peers are using?
___ Yes ___ No
25. Do you attend vendor’s webinars, watch online demos to learn what features are
available in new technology that might enhance your own operations?
___ Yes ___ No
26. Have you requested a product demo from Anybill yet? ___ Yes ___ No
Call 877 426 9245 E-mail info@anybill.com
Clearly, the best practice response to all these questions is Yes. To listen to Mary
Schaeffer explain why these issues are so important, go to:
http://info.anybill.com/APNowPart3FoundationWebinar.html