Recruit and on board employees faster than ever how we did it using SharePoint and k2
1.
2. Recruit and On-Board Employees Faster Than Ever
– How We did it Using SharePoint and K2
Andrew Shough – IMMIX Solutions
3. IMMIX
Microsoft Dynamics ™ GP
Microsoft Dynamics ™ SL
Microsoft Dynamics ™ NAV
Microsoft Dynamics ™ CRM
Microsoft Dynamics ™ AX
4. Our Achievements
Microsoft President’s Club
Finalist: Microsoft Dynamics CRM Partner Of The Year
Finalist: Microsoft Business Solutions Partner Of The Year [SA]
Winner: Microsoft Dynamics ERP Partner Of The Year [SA]
Microsoft 24X7X365 Premier Support
53 professionals
5. Why IMMIX?
MS Presidents club top 5% of Dynamics partners in the world!
Microsoft stack specialists
We understand your requirements
Focused project management
Integration specialists
Premier support agreement
Partnership – we sell solutions not products
Methodology based on Microsoft Solutions Framework
6. Who am I?
• Senior SharePoint and K2 Consultant
• Tertiary IT education and Financial
solutions development background
• 4 years insight and experience with
SharePoint :- worked with WSS 3.0,
MOSS 2007, and Server 2010
• Passion for IT Governance especially
Knowledge Management
• Microsoft SharePoint Certified, and
currently studying for M-Eng at WITS
8. Maximizing Your Investment
Upgrade and Migration
Healthcheck Assessment
Architecture Development and
Deployment
Digital Branding Studio
“We focus on offering and delivering best of breed solutions that
unleash SharePoint’s powerful capabilities, maximise the return of
investment and unlock business value for our customers” – IMMIX
Visit The IMMIX Booth for More Information
10. Why Are We Here Today?
Promoting Business Process
Productivity and Automation
with SharePoint and K2
11. Problem Statement
• Large scale global operation
• 34000 employees across 9000 stores nationwide
• HR recruitment processes were cumbersome
• Enormous amounts of duplicate information
• Process automation was business critical
12. Unique Business Challenges
• Chinese Walls • Staff have
National and
Global Footprints
• Lots of different • Numerous
complex processes Reporting
Requirements
13. What is K2
• K2 is an Automated Workflow System
• Comes in two flavours: Blackpoint and Blackpearl
• Standalone server - Part of a distributed solution
• Provides integration into SharePoint
• Utilises Web API’s
• Smart Objects allow easy access to data sources
• Debugging of process errors
• Clear reporting at a process and server level
14. Why SharePoint and K2?
SharePoint K2
• Collaborative Enterprise • Ease of process design
• Social Interaction • No complicated programming
• Document Management • Blackpoint has tight integration
• Limit File Shares and Emailing with SharePoint
• Improves Productivity • Out of Office and Escalations
• Drives Participation • Worklists and task notifications
• Shares Information and Knowledge • SharePoint workflow doesn’t offer
the same complexity.
16. Technical: Quick Wins
K2 provides numerous reports out
Instant Reporting the box. Users can view process data
in the Viewflow.
K2 comes with “out of office”, so
“Out of Office” Out of the Box tasks are automatically delegated.
K2 provides a designer that users can
Business Users can Create create a shell and give to IT to
complete.
Processes can be built quickly,
Process Built Quickly compared to when using SharePoint
workflow, or other tools.
17. Challenges faced
• Initial buy-in from users.
• Due to lack of information, client project team had to make calls
about the process.
• Initial understanding of K2 and business domain.
• Business users are distributed over a large area.
• Each business unit has specific requirements around the processes.
18. 5 Key Success Factors
• Digitalisation of Information
• Minimising Carbon Footprint
• Reduced Bottlenecks
• Secure and centralised information
• User productivity and accountability
19. Customer Satisfaction!
Our Takeaway Tips
• Take time to understand process pain points
• Focus and automate 1 process at a time
• Get clear and concise documentation
• Demonstrate the practical business value
• Train your business users
• Transfer valuable IP and knowledge
• Under Promise and Over Deliver!!!
Pointout that the actual description in the brochure is “wrong”Promised that the e-group would get us anything I was nervous enough getting up here and then Dux came along yesterday morning…
How is everyone, learning something new, excited about anything?Going to look at SharePoint & K2 for automation, using a client case study.First we are going to do a small sales pitch.
Specialists in the design and delivery of adaptable, integrated technology solutions for business management
We used to be gold partner, but Microsoft changed the criteria so we are in the process of meeting these requirements.
Only 4 SA companies in Presidents club, based on revenue and customer reviews
Tell a story!!!!!Would like to add crisis management to the list.Talk about being a techie, how I get over excited and go off on a tangent.
- Bob larrivee – Governance presentation – Why?
- Free health check to give away (valid until 30 July and worth 3 hours of onsite consulting and documentation report afterwards)
- SananiMangisa: SA hockey going to the olympics!!!!
In 1931, rugby Springbok, Fred Smollan, infused his passion for merchandising into a small sales agency. Today, the Smollan Group employs roughly 34 000 people, has a presence on 5 continents, and is regarded as a pioneer in diversified marketing services. The Group services multiple channels across a broad spectrum of industries with a focus on fieldmarketing, brand activation, market intelligence and technology.Paul Clumsee spoke about tacit knowledge.
Tell story about blog post that caused issues the support that came out of it.
- Like a kid in a Candy store with all technical options but told to keep inline with Business users.
Disclaimer about the video being very long so bits have been cut.
Initial project was started by a specific area of business.Due to business users being busy or not cooperative, the project team had to make decisions around the process.