I efx professionalism_presentation

Interviewer Pet PeevesInterviewer Pet Peeves
• Interviewer: “Tell me about
yourself”yourself.
– Interviewee proceeds to read
the resume line by line, or
talks about fantasy baseballtalks about fantasy baseball
team.
• Interviewees forgetting a
copy of their resumecopy of their resume.
• Wearing casual clothing,
unless specifically asked to.
• Interviewer: “So, any
questions for me?”
– Interviewee: “Yeah, so what
does your company do
exactly?”
• Interviewees talking only g y
about academic experience.

Professional DevelopmentProfessional Development
Q: Is Professional Development in collegeQ: Is Professional Development in college
important?
A: No. It is essential.

Common MisperceptionsCommon Misperceptions
• F: I don’t have to figure out this
professionalism thing until I graduate and get p g g g
a job in another 4 + years
• iSA: You have 4 + years to develop yourself
professionally such that your are qualified for
your job upon graduationyour job upon graduation

• F: Why should I have to worry about going
“above and beyond” my education?y y
iSA I i i ld h b h i• iSA: In a competitive world, the best get their
pick

h b d ll h• F: The economy is bad now, so I will use that
as my excuse for not developing myself
professionally
• iSA: There are plenty of companies hiring and
lots of opportunitieslots of opportunities
• Brett: The economy is always bad; don’t let
that be your excuse. Good candidates will
always have excellent job prospects

• F: My GPA is the single most important factor
for determining my success following g y g
graduation
• iSA: Your GPA, while very important, is one of
several very important factors which will
determine your success following graduationdetermine your success following graduation

• F: Putting all my eggs in one basket and doing
really well on one thing (GPA, work y g ( ,
experience, involvement, etc) is the best tactic
for professional successfor professional success
• iSA: Your professional success is a table with
many legs, all of which should be strong andmany legs, all of which should be strong and
developed

Getting your foot in the doorGetting your foot in the door
• The apparent perpetual cycle
– Recruiters tell me I need experience to get p g
experience
– Where do I start???Where do I start???
• Everyone starts somewhere
– Recruiters know this
• This is why you are here!This is why you are here!

Tonight’s Agendag g
How to grow professionally
ResumeResume
Cover Letter
Fashion
Career FairsCareer Fairs
Networking
Correspondence
InterviewsInterviews
Behavior
Last Word
• Cramming many hours of experience
into 1 hour
• High‐level summary
• Refer to iSA, “Resources” slide for
more
• Timeline at bottom of slides
Resume Cover Letter Fashion Career Fairs Networking
Correspond
ence
Interviews Behavior Last Word

Résumés (spelled resume from here on)Résumés (spelled resume from here on)
Correspond
ence

Myth Truth
• The more I have on it, the
better chances I’ll have.
• A cluttered resume only
gives the recruiter a
h d h I l d i i iheadache. Include activities
pertinent to the position.
A d l ki• It’s okay to embellish my
activities.
• A good‐looking resume
might get you an interview,
but the truth always comesbut the truth always comes
out – keep it honest.
Correspond
ence

Ineffective formatting Ineffective content
CHRIS T. SMITH CHRIS T. SMITH
resume credit: ECS
205 E. Illinois Street, Champaign, IL 61820 | 217-755-7488 | e-mail: chrissmith@yahoo.com
OBJECTIVE
Seeking a summer 2006 process control internship with a leading automotive manufacturing company.
EDUCATION
CHRIS T. SMITH
205 E. Illinois St., Champaign, IL 61820 · 217-555-7488 · Email: gobearssuperbowl@uiuc.edu
OBJECTIVE
Seeking a summer internship with a leading company.
University of Illinois, Urbana-Champaign, IL
B.S. Industrial Engineering, expected May 2008
GPA: 3.4/4.0
Kankakee Community College, Kankakee, IL
A.S. Engineering Transfer Program, May 2006
GPA: 3.6/4.0
EDUCATION
UNIVERSITY OF ILLINOIS Urbana-Champaign, IL
B.S., Industrial Engineering, May 2008
ANYTOWN HIGH SCHOOL Anytown, IL
RELATED EXPERIENCE
Ford Motor Company, Dearborn, MI
Process Design Engineering Intern, Summer 2006
- Designed a secure wiring harness for a future product; project included identifying proper
location of sensors, clamp types, and attachment points
- Modified fuel gauge production process for Taurus models to decrease warranty claims
- Implemented new fuel gauge design using ProENGINEER software, enabling future
Diploma, May 2004
WORK EXPERIENCE
COLLEGE PRO PAINTING Dearborn, MI
Painter Summer 2006
· I worked with a team of painters to completely re-paint several apartment building interiorsp e e ed ew ue gauge des g us g o NG N so wa e, e ab g u u e
modifications and worldwide access
Home Depot, Kankakee, IL
Sales Associte, June 2004 – May 2006
- Built wood display decks, storage sheds, and other items for sales lot
- Assisted customers in selecting and purchasing materials for small and large projects
- Exceed monthly sales goals 5 consecutive months
p p y p p g
· I worked several 12-hour shifts and volunteered to purchase supplies in the evening
Self Employed Summer 2005
· I performed odd jobs for families in my neighborhood, including mowing, housework, minor repairs, etc.
· I was able to expand my customer base through referrals
SKILLS
ADDITIONAL EXPERIENCE
Lakeview Landscaping, Bradley, IL
Project Manager, Summer 2005
- Managed 7 residential landscape installation projects with more than $65,000 total
- Supervised teams of 4 part-time laborers
- Developed project design estimates and quotes for nearly 20 residential and commercial
clients
SKILLS
Computer Skills: Microsoft Office, Internet
Language Skills: Intermediate in Spanish
ACTIVITIES
clients
SKILLS
Computer skills: Matlab, Simulink, Mathcad, TAS, MacroFlow, VisualNastran/Working Model,
Pro/ENGINEER, SolidWorks, AutoCAD
Language skills: Fluent in French; intermediate in Spanish
Member, Society for Business and Management in Engineering, UIUC, Fall 2006 – Present
HOBBIES
· Golf
· Working with motors
LEADERSHIP AND HONORS
Vice President, American Society of Mechanical Engineers (ASME), UIUC, Fall 2006-Present
g
· Comic books
Correspond
ence

CHRIS T. SMITH
205 E. Illinois Street, Champaign, IL 61820 | 217-755-7488 | e-mail: chrissmith@yahoo.com
OBJECTIVE
Seeking a summer 2006 process control internship with a leading automotive manufacturing company.
EDUCATION
University of Illinois, Urbana-Champaign, IL
B.S. Industrial Engineering, expected May 2008
GPA: 3.4/4.0
K k k C it C ll K k k IL
Beware of Kankakee Community College, Kankakee, IL
A.S. Engineering Transfer Program, May 2006
GPA: 3.6/4.0
RELATED EXPERIENCE
Ford Motor Company, Dearborn, MI
automatic
h li ki !
p y
Process Design Engineering Intern, Summer 2006
- Designed a secure wiring harness for a future product; project included identifying proper
location of sensors, clamp types, and attachment points
- Modified fuel gauge production process for Taurus models to decrease warranty claims
- Implemented new fuel gauge design using ProENGINEER software, enabling future
modifications and worldwide access
hyperlinking!
Home Depot, Kankakee, IL
Sales Associte, June 2004 – May 2006
- Built wood display decks, storage sheds, and other items for sales lot
- Assisted customers in selecting and purchasing materials for small and large projects
- Exceed monthly sales goals 5 consecutive months
Always send
Lakeview Landscaping, Bradley, IL
Project Manager, Summer 2005
- Managed 7 residential landscape installation projects with more than $65,000 total
- Supervised teams of 4 part-time laborers
- Developed project design estimates and quotes for nearly 20 residential and commercial
your resume in
PDF format! p p j g q y
clients
SKILLS
Computer skills: Matlab, Simulink, Mathcad, TAS, MacroFlow, VisualNastran/Working Model,
Pro/ENGINEER, SolidWorks, AutoCAD
PDF format!
Language skills: Fluent in French; intermediate in Spanish
LEADERSHIP AND HONORS
Vice President, American Society of Mechanical Engineers (ASME), UIUC, Fall 2006-PresentResume Cover Letter Fashion Career Fairs Networking
Correspond
ence

Ineffective vs Effective writingIneffective vs. Effective writing
– “I worked with a team of painters to completely re‐paint several
t t b ildi i t i ”apartment building interiors”
vs…
– Coordinated team of six to re‐paint 30 apartment interiors, generating
$6000 i$6000 in revenues
• Action verbs
– “Coordinated”
– “Managed”
– “Generated”
– “Analyzed”y
• Show your impact/results and personal qualities
– $$$, % increase/decrease
– New processes methods capabilitiesNew processes, methods, capabilities
– People (motivation, satisfaction, etc.)
• Try to keep your items to one line each
D il d il d il ! (W d P L Ali Vi G idli )• Details, details, details! (Word: Page Layout – Align – View Gridlines)
Correspond
ence

and remember…
It’ !It’s a process!
Correspond
ence

There is moreThere is more ….
Sure, you can apply, but first I’ll need your ….
Correspond
ence

Correspond
ence

You’ve already done a lotYou ve already done a lot ….
• Resume
• Career FairCareer Fair
• Company Contact
• Followed up
• Online ApplicationOnline Application
• Cover Letter …. NO CHECK!
Correspond
ence

Cover LettersCover Letters
• One of the last (or first, it depends) involved
steps in the application processp pp p
Sh ld b f ll id d d• Should be carefully considered and put
together
Oft h t i d fi t b ft i k• Often what is read first, or maybe after a quick
glance at your resume
Correspond
ence

Resume v Cover LetterResume v Cover Letter
Structured Flowing
Approach … Approach …
Correspond
ence

Cover LettersCover Letters
• Not to fear….
• Cover Letters, once completed, can be used
dl lik f i il i irepeatedly like resumes for similar positions
• For positions that you may not immediately
lifi d f t il l ttseem qualified for, tailor your cover letter
Correspond
ence

Crafting a Cover LetterCrafting a Cover Letter
A Structured Approach
RESUME COVER LETTER
D
Contact Information
• …..
•
Dear …. :
Paragraph I:
Job you want and how you heard about it• …..
Education
•
Job you want and how you heard about it
Paragraph II:
Education which qualifies you for the job…..
• …..
Experience
• …..
Education which qualifies you for the job
Paragraph III:
Experience which qualifies you for the job…..
• …..
Honors and Activities
• …..
Experience which qualifies you for the job
Paragraph IV:
Activities you have been involved with that
• …..
y
further qualify you
Paragraph V:
Closing
Correspond
ence

General Apparel TipsGeneral Apparel Tips
• WWJBD?
Correspond
ence

General Apparel TipsGeneral Apparel Tips
• Men
– Slacks, dress shirt, tie
– Jacket optional, though people often wear them
– Belt matches shoes
• Women
Suit skirt or pants or business dress– Suit, skirt or pants, or business dress
• No suit? Time to get one, it’s a good
i t tinvestment
• Accessories
– Portfolio
Correspond
ence

Attire Career FairAttire ‐ Career Fair
• Business casual is the minimum
– Jackets are not always required
– Be weather conscious (rain, heat, snow)
• Look polishedp
• Wear deodorant
• Clean‐up or hide your sweat stains!
– Grooming
• Men: Washed, combed, no 5 o’clock shadow, clean nails
• Women: Washed, combed, clean nails
– Bling should be conservative
Correspond
ence

Attire Info Session/Company DinnerAttire ‐ Info Session/Company Dinner
• “Casual” doesn’t really mean casual
– Smart Casual
• Same grooming considerations as Career Fair
and Interviewsand Interviews
• Smart Casual is the minimum, but business
casual is preferred
– Exceptions: When dress is specified by hostExceptions: When dress is specified by host
• Don’t gorge yourself!
Correspond
ence

Attire InterviewsAttire ‐ Interviews
• This one’s easy…
• Business Formal – NO EXCEPTIONSBusiness Formal NO EXCEPTIONS
– Also called “Business Professional”
• Grooming is important
– You are the only person they will be looking at for y p y g
45‐60 minutes!
Correspond
ence

• Purpose of a career fair
– Networkingg
• What’s a career fair like?
C d d– Crowded
– Busy
– Long waits
• Illinois Career fairs• Illinois Career fairs
– EXPO, Engineering Career Services, Business
– Many more
Correspond
ence

d f• How to succeed at a career fair
– Research, research, research
– Prepare your 30 second pitch
• Why?
• Make your point, Keep it comfortable
– Know answers to basic questions a recruiter may
have
• Why do you want to work for us?
• Why did you select your major?
– Have plenty of resumes
Correspond
ence

30 Second Pitch30‐Second Pitch
• “Hi, my name is Jim Bob”
• “I’m a senior in ….“I m a senior in ….
• “I’ve had a lot of project management and
d i i h h i hi hdesign experience through my internships, the
most recent of which was …. “
• “I’m looking to apply the skills I’ve attained
within your company as ”within your company as ….
• “I’m curious as to what full‐time opportunities
you may have coming up in May”
Correspond
ence

• When walking in
– Fill out a name tag if you don’t already have oneg y y
– Get a map with company locations
• There will be several hundred of them!• There will be several hundred of them!
• Approaching employers
– Resume
– 30 second pitchp
– Casual conversation
Correspond
ence

• Following up
– Send a Thank You email the next dayy
Re iterate what was discussed– Re‐iterate what was discussed
– Keep it short and simple
Correspond
ence

Contact CorrespondenceContact Correspondence
Dear Benjamin,
I wanted to thank you for the time you spent with me at the
Illinois EXPO career fair on Wednesday. I really enjoyed talking
about my interests in Super Consultants, Inc. and hearing more
about your firm.
As we discussed, I will be graduating in May of 2014 with my BS
in Civil Engineering with a geotechnical emphasis, and am
looking for a position for this coming summer I am verylooking for a position for this coming summer. I am very
interested in opportunities with your firm, and hope to keep in
touch with you in the coming months.
I have attached my resume to this email for your reference.
Thanks again, and have a great weekend.
Brian
Correspond
ence

NetworkingNetworking
• You will meet many people that could be an
excellent professional resourcep
f i l C f i• Professional Events, Conferences, Dinners, etc
• How can you use networking to your
d t ??advantage??
Correspond
ence

NetworkingNetworking
• “Hey, I met you last Friday, how about you
give me a job?”g j
• … .... ……
• “How about …. no.”
Correspond
ence

Networking with your iCOANetworking with your iCOA
ff h h h• Coffee with the iTeam when an iCOA is on
campus
• Field trip to organization/corporation
• Mini projectMini project
• Video conference
• Visiting presenter
• World of work workshopp
• A day in the life of ...
Correspond
ence

Communication and “Networking”Communication and Networking
E i ti f l d i f l i h• Every communication, formal and informal, is a chance
to “network”
• “Networking” does not just happen in the 48 hoursNetworking does not just happen in the 48 hours
prior to and following your interview
• Send a follow‐up letter because that’s just what you do, p j y
not because you want to one‐up everyone else
• “Networking” is most effective when you are:
– Sincere
– Honest
– Yourself– Yourself
• Don’t be “that kid” – an experienced recruiter can tell
Correspond
ence

“Interesting” ExamplesInteresting Examples
“To Whom it May Concern – Thank you for
letting us know we will be there. Thank you g y
again and see you then. Take care.
Best regards Thomas Frankie”Best regards, Thomas Frankie
Correspond
ence

“555‐007‐1337
Sorry about that!
Thomas"
Correspond
ence

AccuracyAccuracy
• Is the email free of typographical errors?
• Is the email free of grammatical errors?Is the email free of grammatical errors?
• Dates, times, and locations
– Double Check
– Is Thursday actually the 4th?y y
• Side note: did you know that Office products
don’t automatically spell check?don t automatically spell check?
Correspond
ence

“hi...I lost paper what has hw problem... Could
you tell me what is hw for this week, y ,
please???”
“hey, I enjoyed talking with you at the career
fair, and want to know about job openings at
your company. If you could tell me that wouldyour company. If you could tell me that would
be great! Thanks again!!”
Correspond
ence

ContentContent
• Is the message appropriate for the audience?
• Is the message clear, concise and to the point?Is the message clear, concise and to the point?
• Does the message contain all necessary
?components?
– Attachments
– Links (have they been tested)?
Correspond
ence

T h itTo whom it may concern:
Hi, I am a freshman engineer here at the U of I and part of the
Illinois Engineering Freshman Experience (iEFX) My iTeamIllinois Engineering Freshman Experience (iEFX). My iTeam
established a student organization called Programs for Engineering
Excellence (PEE). One of our goals is to eventually help improve the
discussion on educational tools here and make suggestions. Sincediscussion on educational tools here and make suggestions. Since
your company is already such a well established organization in this
subject , we were wondering if you could be willing to meet with us
to discuss some questions and concerns?q
One of my teammates and I were also interested in possibly
shadowing one of your employee as they performed a service call
to maybe get a feel for the process. Would this be possible?
Thank you,
Thomas Frankie
Correspond
ence

IdentificationIdentification
• Has an appropriate introduction been given?
• Has the purpose for the communication beenHas the purpose for the communication been
given?
H f i i b k b• Has a means for communicating back been
given?
Correspond
ence

“Oh no!
OOps! I always forgot to attach the fiels when I
h S b h i h k fsay that. Sry about that again. Thanks for
everyhing!
Th ”‐Thoma”
Correspond
ence

ORIGINAL EMAILORIGINAL EMAIL:
“Hi Thomas, Hope your weekend is going well. I just wanted to
let you know that at the iSA meeting today, Brett asked if y g y,
you could maybe order and sign for the pizza for the
Professionalism seminar since I have class immediately
before the workshop Please let us know if that will workbefore the workshop. Please let us know if that will work
for you. You would also need to get the receipt to Tracey
the following day.
I dditi d h lid d i ti ?In addition, do you have your slides done on communication?
Thanks!
‐Q”‐Q
RESPONSE:
“Sure thing!”
Correspond
ence

RecipientsRecipients
• Recipients: Have all necessary recipients been
included?
– Ethics of cc'd vs. bcc’d
• What is your intent privacy or sneakrecy?What is your intent, privacy or sneakrecy?
• Who needs to know the information contained within
the communication?the communication?
• Have all bases been covered?
f h d ll h l d– If Q gives a request, have Q and all others involved
in the logistics of the task been included?
Correspond
ence

“Hi I h ’t b bl t fi d th b l“Hi, I haven’t been able to find the below on your
website and hope you can help. Do you have
office in Chicago or no? I want an internship in oroffice in Chicago or no? I want an internship in or
near Chicago? I know you work on buildings and
sometimes bridges, what else does your company g , y p y
do most of the time? Can I get an interview with
your HR to discuss, I am very interested in maybe
ki f I h !working for you I hope!
h k !Thanks!
‐Thomas
Correspond
ence

ResearchResearch
• Ask yourself: "Do I have access to this
information already?"y
• Ask yourself: "Can I find this information
myself?"myself?
• Ask yourself: "Do I have other resources?"
Correspond
ence

Remember to check forRemember to check for...
• Accuracy
• ContentContent
• Identification
• Recipients
• ResearchResearch
Correspond
ence

Best practices for contacting iCOAsBest practices for contacting iCOAs
• Learn about the company and what they do!
• Provide complete and succinct background p g
information if no previous communication
• Make sure to give the iCOA one or two concrete• Make sure to give the iCOA one or two concrete
options of actions you might benefit from
l l k– Suggest a low‐commitment activity unless you know
you can get a good turnout
– Try to find common ground between your team’s
interests and the company’s expertise
Correspond
ence

ApplicationsApplications
• Many companies require an application in
conjunction with your networking effortsj y g
– Online
Paper– Paper
• Often details what is in your resume, and
other information
– Q: Why do I need to regurgitate my resume??Q y g g y
– A: Because you want the job
Correspond
ence

Getting the interview invitationGetting the interview invitation
• The long application process is over, and you
have finally been invited to interview!y
hi i i il l i• This is quite a milestone, congratulations
• There are still more, much more important
t i th hsteps in the process, however
Correspond
ence

Interviews
Correspond
ence

TypesTypes
B h i l• Behavioral
• Office visit / Final round / Company fit
• Informational (you ask the ?s)
• Background (screening)
• Written
• Technical / Case• Technical / Case
• Group discussions
• Stress
• May be given:
– in personin person
– over phone
– over computer / skills test
Correspond
ence

General pointersGeneral pointers
99% f it h t• 99% of recruiters hate:
– “So, what do you do?”
– “How much does this position pay?”p p y
– informally dressed applicants
• Ask the right question, phrased the right way, to the right
personperson
• Prepare good answers to expected questions
– No answer? “Hmm…that’s an interesting question.”No answer? Hmm…that s an interesting question.
• No arrogance
• Flesh out your answers
• Make eye contact/hand movements
– but don’t be creepy!
Correspond
ence

Behavior
Correspond
ence

Prior First ImpressionsPrior, First Impressions
h!• Do your research!
• If possible, get contact with interviewer
• Get there early, but don’t sign in too earlyGet there early, but don t sign in too early
• While waiting…
don’t slouch (guys *cough cough*)– don t slouch (guys *cough cough*)
• Smile
• Good handshake
• Icebreaker comments / questions
Correspond
ence

DuringDuring
• WWKND?
• Be energetic
• Be succinct to the pointBe succinct, to the point
– STAR
• situation (1‐3 sentences for (
background)
• tasks (what needed to be
done)done)
• your actions
• results from those actions
• Ask good questions
– take notes (or at least
d dl )doodle)
Correspond
ence

FinishFinish
A k h t t t• Ask what next steps are
• Get contact info
• Follow up!• Follow‐up!
– see correspondence section for more info
• No offer?No offer?
– still express thanks, continued interest in
position/company
• Offer?
– express thanks, excitement, determine negotiating
strategy or accept if it’s really the one you wantedstrategy or accept if it s really the one you wanted…
– remove yourself from consideration at other companies
Correspond
ence

General Pointers for the InterviewGeneral Pointers for the Interview
• Not too relaxed
• Not too wiredNot too wired
• Confident, NOT arrogant
• Please, be presentable
– get sleepget sleep
– grooming
b h d– be washed
– fashion
Correspond
ence

Resources Job SearchResources – Job Search
E i i C S i (ECS)• Engineering Career Services (ECS)
– Access to Symplicity
– One time fee of $40 so sign up right away!$ g p g y
– Links to engineering job sites
– spiffy namecard
C C t ll d• Career Center: careercenter.illinois.edu
– Workshops held throughout the year
– Resume & cover letter critique: M‐F, 2‐4:30pmq , p
– Free access to:
• Optimal Resume  create resume
• Vault & WetFeet  resume cover letter and interview guides• Vault & WetFeet  resume, cover letter, and interview guides
• Going Global  resume and interviewing guidelines for different
countries
Correspond
ence

Resources Job SearchResources – Job Search
• Research Park: researchpark.illinois.edu
• Virtual Job Board: secure admin illinois edu/osfa/vjb/Virtual Job Board: secure.admin.illinois.edu/osfa/vjb/
– Part‐time jobs on campus
G i f bl kill– Gain transferrable skills
• F‐1 students: Research which companies p
sponsor
– www h1base com– www.h1base.com
– www.MyVisaJobs.com
Correspond
ence

Resources Interview PrepResources – Interview Prep
• ECS mock interview
– Call or sign‐up in persong p p
• Career Center mock interview
2– 2 per semester
– Sign‐up in person, bring resume
– CD with recording of interview
• Interview Survival Kit• Interview Survival Kit
– Free from ECS
Correspond
ence

Back up PlanBack‐up Plan
• If you don’t find an internship the summer
after freshman year:y
– Take summer classes
Work/intern close to home– Work/intern close to home
– Study abroad
– Volunteer
• Learn something new, gain experienceLearn something new, gain experience
Correspond
ence

“Trash Resumes”Trash Resumes
• Recently heard a recruiter refer to
“Trash Resumes”Trash Resumes
• Resume lacking interests and experiences
id f h i di id l’ d ioutside of the individual’s education
• Where do you want your future resume, and y y ,
your future professional prospects to be?
The trash?– The trash?
– The CEO’s desk?
Correspond
ence

Q + A
Career Services, upperclassmen,Career Services, upperclassmen,
professors, the internet, and many
other resources at your handsother resources at your hands

I efx professionalism_presentation

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