This document summarizes discussions between Microsoft and representatives from Alberta schools regarding the renewal of their Microsoft licensing agreement. It provides an overview of the history of previous agreements, the timeline for negotiating a new agreement by May 2013, and components to be addressed, including software licensing, IT training programs, and partnership opportunities. Feedback from focus groups indicated that maintaining current licensing options is a top priority, with interest also in a parent licensing program and leveraging Office 365 to reduce costs and administrative burden. Next steps involve addressing additional questions and developing a new agreement proposal.

1. Microsoft Licensing
Update

2. Welcome and Introductions
Dave Hauschildt
Senior Manager
Standards and Strategic Relationships
School Technology Branch
Edna Dach
Education Manager
School Technology Branch
Emily Daubert
Project Coordinator
School Technology Branch

3. History of the PML and OS/eCAL
• The original PML and OS/eCAL agreements were created in 2006
• It was the first Provincial Framework Agreement in Canada
– Set the stage for other Provinces and countries around the world
– First user-based agreement of its kind for K-12
• Licensing was moved to an FTE count from a device model

4. The Next PLM and OS/eCAL
• The new agreement must be signed by May 31, 2013
• Focus group has met and discussed what should be included in the
next agreement
• Our purpose today is to determine what you need in your schools
January
• Focus group 2013 • New agreement
• Consultations with signed
• RFP gone out
ministry teams • Deployment plan
• Presentation to the
• RFP drafted strategized and
Ministry communicated
December
May 2013
2012

5. Additional Microsoft Discussions
• The agreement is no longer just about licensing
• There are now five components to the agreement that we are
discussing with Microsoft
• Questions to consider:
– Are the programs we’re looking at relevant?
– How can it be implemented in your school?
– What are we missing?
– How can we further add additional efficiencies?

6. Additional Microsoft Licensing Components
Digital
Dual Course IT Service Partners in PML and
Access
Accreditation Optimization Learning OS/eCAL
Strategy
- Shape the - Microsoft IT - Shared - Set of - Software for
Future Academy Services resources schools
- Microsoft model designed for - Microsoft
Certifications development teachers to Office Home
leverage Use Program
technology in - Office 365
the classroom
(Link)

9. Licensing Options
Current Agreements Future Options
Microsoft Office Professional Office 365 “Plan A3”
Windows Operating System Home Use Program for OS or students
Enterprise CAL Suite Parent Licensing Program
Ability to license incremental products through a
Based on an FTE count
parallel agreement
Home Use Program for FTE
IT Academy and Microsoft Certification Exams
employees (only for Office)

10. What are the “Must Haves” and the “Nice
to Have” Options?
• Each table has a piece of paper with the different options available
for the next licensing agreement
• Mark an “X” beside options that you consider a “Must Have” and are
non-negotiable
• For the remaining items, mark by priority what you feel is a “Nice to
Have” option
– Start with #1, then go on to options that are less of a priority
Option “Must Have” or “Nice to Have”?
Office 365 Plan A3 X
IT Academy 2
Parent Licensing Program 1
Home Use Program 3

11. What the Focus Group Said
• Everything that’s included with the current agreement is a “Must
Have” and non-negotiable
• Office 365 Plan A3 is a “Like to Have”, but may not be for some
jurisdictions who have Google Docs
• There is value in having a Provincial licensing agreement as it:
– Develops consistencies and standards
– Gives smaller districts an opportunity that they may not have been able to
afford before
– Any licensing option that lessens the burden, financially and
administratively, is a good thing
• Student licensing is a priority (BYOD)
• Jurisdictions need a clearer deployment model

12. Next Steps
• If you have any additional thoughts or questions, please contact us
directly (emily.daubert@gov.ab.ca)
• We will take your suggestions back to Microsoft and develop the next
version of the licensing agreements

13. Thanks!