Time Management is very crucial to lead an empowering life.

1. Tame your time
By
Abdurahman Palliveettil
Speechcraft Global
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2. Taming the time is taming
ourselves
• D o you feel the need to be more organized?
• Do you want to be more productive?
• Do you spend the day in a frenzy of activity
and still wonder why you can not achieve
anything?
• Do you waste lot of time on silly things?
• Do you procrastinate and delay doing
things?
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3. If yes, yes and yes to all these
questions
The good news is that you are not alone!!!
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4. You, be the change.
How do we look at time?
Are you ready for a change?
What is the intensity of your desire for the
change?
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5. Objective of the session
• Orientation
• Reminder for those who practice time
management
• Introduction for others who want to change
their way of handing time
• Spring board to learn more from various
resources like books, training sessions and
internet
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6. At this session you will learn :
• Time, Islamic concept
• Clarify your goals and achieve them
• Handle people and issues. that waste your time
• Be involved in better delegation
• Work more efficiently.
• Learn specific skills and tools to save your time
• Overcome stress and procrastination
= really important point
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7. SURAH AL ASR
The God Almighty take an oath of time.
1.By the time (through ages )
2.Man is surely at loss
3. Except those who do righteous deeds and
exhort one another to truth and exhorted
one another to patience.
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8. Hadith
Ibn Abbas narrated the Prophet( pbuh ) said. “
there are two blessings which people
neglect. They are health and free time”-
Bukhari
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9. Hadith
Narrated by Abdullah bin Masoud, Messenger
of Allah said “ A man shall be asked four
things on the day of judgment.
- Concerning his life, how he spent the time.
- About his youth how he grew old.
- His wealth, how he got it and how he spent
it.
- What did he do with his knowledge?
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10. Hadith
Prophet Mohammed( pbuh ) used to call on
Muslims not to waste their time
- before obstacles arise
- before you are caught up with calamities
-before starvation which may impair your
wisdom
-before sickness which may damage your
health
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11. Hadith
• Prophet(pbuh) used to advise sahabs to take
advantage of five things before it vanishes.
• Youth before the old age comes in
• Prosperity before you become poor
• Health before sickness befalls
• Leisure time before you become busy
• Life before death comes in.
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12. Outline
• Why is Time Management Important?
• Goals, Priorities, and Planning
• TO DO Lists
• Desks, paperwork, telephones
• Scheduling Yourself
• Delegation
• Meetings
• Technology
• General Advice
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13. Results of poor time management
• Stress and poor health
• Broken relations
• Unhappiness
• Fear of losing job, losing business
• Unfinished tasks
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14. Benefits of time management
• Self esteem
• Strong relations
• Good health
• Positive outlook
• Career and business building
• More time for extra activities
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15. Busy mother
• Best illustration
• She wakes before all and sleeps last
• Makes meals, sends children to school and
workplaces
• Takes care for husband
• Shopping, keeping relations, mentor,
teacher, budgeting
• Sharpen her saw very often and keep calm
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16. Time equals life
• If you waste time, you waste life
• If you master time, you master life
• You will never find time for anything, but
you must find it yourself.
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17. Pareto Principle 80-20
• 80 percent of results come from 20 percent
of efforts
• 80 percent of activity will require 20
percent of resources
• 80 percent of usage is by 20 percent of
users
• 80 percent of the difficulty in achieving
something lies in 20 percent of the
challenge 17

18. Hear me Now, Believe me Later
• Being successful doesn’t make
you manage your time well.
• Managing your time well
makes you successful.
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19. To-do-list
• First you can start with a simple to-do-list
for each day. Prioritize the tasks by
highlighting
• Assess progress end of the day. Self
assessment on a daily basis before you sleep
• Start your tomorrow today.
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20. Planning
• Failing to plan is planning to fail
• Plan Each Day, Each Week, Each month
• You can always change your plan, but only
once you have one!
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21. Goals, Priorities, and Planning
• Why am I doing this?
• What is the goal?
• Why will I succeed?
• What happens if I chose not to do it?
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22. Long term and short goals
• Long term: spanning from one year to….
• Education, career building, business set up,
family, home
• Keep track on a monthly basis
• Short term: weeks, months
• Self improvement, religious activities,
vacations, training
• Keep track on a regular basis
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23. Goal Setting
S- Specific
M- Measurable
A- Attainable
R- Realistic
T- Time bound
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24. Prioritize
-Rocks in the Bucket
-long term goals
-short term goals
-prioritize according to your requirements.
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25. Focus on what you are engaged
-right focusing is very strategic for effective
time management
-to do list
-one paper at one time
-one task at one time
-avoid multi task as much as possible
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26. Road Map
• Road map is your action plan to reach the
goal.
• It helps you to understand various tasks to
be performed to reach the goal
• Clarity of progress
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27. Break the tasks
• Break things down into small steps
• Like a child cleaning his/her room
• Do the ugliest thing first
• Eat that frog to begin with, the most
ugliest.
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28. Most important slide to come
Time Quadrants
• Please pay full attention.
• I don’t mind if you forget everything what I
said but still understand and remember the
time quadrant, then you have done with
time management, be assured.
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29. The four-quadrant TO DO List
Urgent Not urgent
Important 1 2
Not
Important
3 4
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30. Q 1/Stressful
• Emergencies
• Deadlines
• Last minute preparations
• All fire fighting activities
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31. Q2/Proactive
• Relationship building
• Personal development
• Training
• Exercise and health
• Sharpen the saw
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32. Q3/ Intrruptions
• Some phone calls/emails
• Some popular activities
• Many interruptions
• Some meeting
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33. Q4/Time wasters
• Some phone calls/emails
• Excessive tv
• Unwanted usage of net
• All other time wasters
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34. Paperwork
• Clutter is death; it leads to thrashing.
Keep desk clear: focus on one thing at a
time
• A good file system is essential
• Touch each piece of paper once
• Touch each piece of email once; your
inbox is not your TODO list
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35. Scheduling Yourself
• You don’t find time for important things,
you make it
• Everything you do is an opportunity cost
• Learn to say “No”
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36. 36

37. 37

38. Delegate
• What am I doing that doesn’t really need to be
done?
• What am I doing that could be done by
someone else?
• What am I doing that could be done more
efficiently?
• What do I do that wastes others’ time? 38

39. Procrastination
“Procrastination is the
thief of time”
Edward Young
Night Thoughts, 1742
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40. Balancing Act
“Work expands so as to fill the time
available for its completion”
Parkinson’s Law
Cyril Parkinson, 1957
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41. Avoiding Procrastination
• Doing things at the last minute is much
more expensive than just before the last
minute
• Deadlines are really important: establish
them yourself!
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42. Comfort Zones
• Identify why you aren’t enthusiastic
• Fear of embarrassment
• Fear of failure?
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43. Delegation
• No one is an island
• There is no such thing called perfection
• You can achieve more by delegating or
taking help from others
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44. Delegation is not dumping
• Grant authority with responsibility.
• Concrete goal, deadline, and consequences.
• Treat your people well
• Grad students and secretaries are a faculty
member’s lifeline; they should be treated well!
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45. Challenge People
• People rise to the challenge: You should
delegate “until they complain”
• Communication Must Be Clear: “Get it in
writing” – Judge Wapner
• Give objectives, not procedures
• Tell the relative importance of this task
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46. Technology
• Let computers be your right hand and
intimate tool and carry your laptop
wherever you go like a mother carrying
her child. It is worth it.
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47. Magic E-Mail Tips
• Save all of it; no exceptions except spam mails.
• If you want somebody to do something, make
them the only recipient. Otherwise, you have
diffusion of responsibility. Give a concrete
request/task and a deadline.
• If you really want somebody to do something,
CC someone powerful.
• Before you log off, make your inbox empty.
Arrange all mails in folders.
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48. General Advice
• Kill your television and
find some time to surf net
and read books.
• Pray regularly, Eat and sleep
well and find time for
exercise and recreation.
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49. Benefits of time management
• Stress free life
• Less health hazards
• Healthy relationships
• Career building
• Personal development
• More time to enjoy
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50. Summary
• Why time management is vital
• Goal setting
• Prioritizing
• Planning
• Road map
• Time quadrants
• Delegating
• benefits 50

51. The Seven Habits
1. BE PROACTIVE: Between stimulus and response in
human beings lies the power to choose. Productivity,
then, means that we are solely responsible for what
happens in our lives. No fair blaming anyone or
anything else.
2. BEGIN WITH THE END IN MIND: Imagine your
funeral and listen to what you would like others to say
about you. This should reveal exactly what matters
most to you in your life. Use this frame of reference to
make all your day-to-day decisions so that you are
working toward your most meaningful life goals.
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52. The Seven Habits
3. PUT FIRST THINGS FIRST. To manage our lives
effectively, we must keep our mission in mind,
understand what’s important as well as urgent, and
maintain a balance between what we produce each
day and our ability to produce in the future. Think
of the former as putting out fires and the latter as
personal development.
4. THINK WIN/WIN. Agreements or solutions among
people can be mutually beneficial if all parties
cooperate and begin with a belief in the “third
alternative”: a better way that hasn’t been thought of
yet.
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53. The Seven Habits
5. SEEK FIRST OT BE UNDERSTANDING, THEN
TO BE UNDERSTOOD. Most people don’t listen.
Not really. They listen long enough to devise a
solution to the speaker’s problem or a rejoinder to
what’s being said. Then they dive into the
conversation. You’ll be more effective in you
relationships with people if you sincerely try to
understand them fully before you try to make them
understand your point of view
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54. Seven Habits
6. SYNERGIZE. Just what it sound like. The
whole is greater than the sum of its parts. In
practice, this means you must use “creative
cooperation” in social interactions. Value
differences because it is often the clash
between them that leads to creative solutions.
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55. Seven Habits
From “The Seven Habits of Highly Effective People: Restoring the Character
Ethic” by Stephen R. Covey, Simon and Schuster, 1989
7. SHARPEN THE SAW. This is the habit of self-
renewal, which has four elements. The first is
mental, which includes reading, visualizing, planning
and writing. The second is spiritual, which means
value clarification and commitment, study and
meditation. Third is social/emotional, which stress
management includes service, empathy, synergy and
intrinsic security. Finally, the physical includes
exercise, nutrition and stress management.
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56. Thank you.
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