How to lead an International Delegation to ASTD 2013 International Conference & Exposition.

1. ASTD 2013 International
Conference and Exposition
Leading
an International
Delegation
www.astdconference.org

2. 환영 ‫وسهال‬
Willkommen Bienvenidos
Bienvenue Bem Vindo
Welkom Добро
Wei Wang Ph.D., CPLP Velkommen пожаловать
Director, International Relations
Vitame Benvenuto
歡迎 Witamy
欢迎 Υποδοχή

3. Introducing
ASTD International Team
ĺñigo Youngkuk Lim Elizabeth Palafox Nicole Washington
International Relations International Relations International Relations
Sánchez-Cabezudo Specialist Sr. Coordinator
Manager
International Relations
Manager

5. Agenda
How to
ASTD 2013 Additional
Form Q&A
Highlights Activities
Delegation

6. ASTD 2013
The Premier Conference for
Workplace Learning and
Development
May 19 – 22, 2013
Dallas, Texas

7. The Largest Global Event
for L&D Professionals
Held each spring, this premier event
for workplace learning and performance
professionals welcomes attendees from
around the world.
Features educational sessions from
industry-leading experts, and a world-
class expo filled with the latest products
and services from top suppliers.
ASTD will celebrate its 70th anniversary
this year.

8. Global Presence by Numbers
Over 8,000 total attendees
representing 80 countries; 60+
international delegations; over 240
education sessions; Speakers from
25 countries; 350+ exhibitors.

9. Top Attending Countries
Outside the U.S. in 2012
South Korea 388
Canada 186
China 162
Japan 145
Brazil 110
Netherlands 90
Saudi Arabia 87
United Kingdom 59
Mexico 57
Kuwait 54

10. The Location
Texas, Dallas
• A modern and sophisticated city that attracts
worldwide travelers
• A home to 18 Fortune 500 companies: Exxon
Mobil, JC Penney, AT&T, Texas Instruments
• Some of the best shopping in the Southwest
• The largest urban arts district in the US, 13
entertainment districts, and much more
• “Live large. Think big.™” www.visitdallas.com
Conference Venue
Dallas Convention Center
650 S. Griffin Street, Dallas, Texas 75202, USA

11. Conference Theme
Tony Bingham
CEO & President of ASTD
As business becomes more global and competitive,
a key differentiator for success will be talent. You
need to know the latest trends and best practices,
and the best place to learn is at ASTD 2013.
No other learning event brings together the global
perspective, expert content, and community of
practitioners that ASTD’s conference does.

12. Top Reasons to Attend
 The largest conference in the field providing the most choices
for professional and business development
 World-renowned experts sharing their latest research
 Over 240 top-rated educational sessions
 Benchmarking opportunities against today’s leading learning
companies
 World-class expo filled with the latest products and services
from top suppliers
 Networking with like-minded peers from around the world.

13. Schedule at a Glance
Dates Programs & Events
Thursday - Saturday Certificate Programs
May 16-18, 2013
Saturday Certificate Programs, Preconference Workshops,
May 18, 2013 Newcomers Orientation
Sunday International Attendee Orientation, Newcomers Orientation,
May 19, 2013 Education Sessions, Annual Meeting
Monday General Session, Expo Open, Education Sessions, International
May 20, 2013 Reception
Tuesday General Session, Expo Open, Education Sessions, ASTD Celebration
May 21, 2013
Wednesday Education Sessions, Expo Open, Closing Session
May22, 2013

14. Attendee Profile
Top Titles
Chairman & CEO Director of Sales Training Regional L&D Officer
Chief Learning Officer Education & Training Officer Senior Director of Human Resources
Chief Talent Strategist e-Learning Director Senior Director of Training
Computer Training Chief Head of Training and Business SVP of Learning & Development
Corporate Training Director Development VP of Learning
Deputy Chief of Training & Director of Organizational
Development Knowledge
Director of Distance Learning Director of Corporate University
Director of Human Resources

15. Top Attendee Companies
AETNA NTEL NBC Universal
Amtrak John Deere Nike
Apple Lockheed Martin Novartis
Barclays Marriott International Oracle
Best Buy Medtronic Pfizer
Black & Decker The Melting Pot Restaurants Qualcomm Inc.
Blue Cross Blue Shield Merck and Co., Inc. Shell
Boeing National Gallery of Art Smithsonian Institution
BP DuPont State Farm Ins. Co.
Bristol-Myers Squibb Ernst & Young Sun Microsystems
Chevron ExxonMobil Tiffany & Co.
Cisco GEICO Toyota
Comcast General Mills UPS
The Dannon Company, Inc. Hallmark Cards, Inc. Verizon
Dept. of Navy Hewlett-Packard Volkswagen
Dept. of Homeland Security Hilton Hotels Wal-Mart
IBM Home Box Office

16. Keynote Speakers
Sir Ken Robinson, PhD is an internationally
recognized leader in the development of education,
creativity, and innovation. He is also one of the world’s
leading speakers with a profound impact on audiences
everywhere.
John Seely Brown is a visiting scholar and advisor to the provost
at the University of Southern California and the independent co-
chairman of the Deloitte Center for the Edge.
Liz Wiseman teaches leadership to executives around the world.
She is the President of the Wiseman Group, a leadership research
and development firm headquartered in Silicon Valley, California.

17. Over 240 Education Sessions
7 Content Tracks
Career Development
Designing & Facilitating Learning
Global Human Resource Development
Human Capital
Leadership Development
Learning Technologies
Measurement, Evaluation, ROI
3 Industry Tracks
Higher Education
Government
Sales Enablement

18. Exhibition
• The place to meet and network
with colleagues, meet vendors,
and discover the latest solutions
• 250 exhibitors and growing!
Expo Hour
Monday, May 20 - 9:30 am - 2:15 pm
Tuesday, May 21 - 9:30 am - 4:00 pm
Wednesday, May 22 - 9:30 am - 1:15 pm
94% of exhibitors were satisfied with their
exhibit experience

19. Networking Opportunities
International Orientation Global Village
Celebration Night International Reception

20. Agenda
How to
ASTD 2013 Additional
Form Q&A
Highlights Activities
Delegation

21. International Delegation
• ASTD encourages organizations
and individuals to form
delegations
• The minimum requirement to
form a delegation is 5 paid
attendees

22. Why Do People Join
International Delegation?
• Reduced registration rates
• Convenient conference registration
• Convenient travel arrangement
• Group activities (debriefing,
welcome dinner, benchmarking)
• Networking
• Recognition

23. Delegation Benefits
• Reduced registration rates for all delegates
• For every 10 paid registered attendees, the
11th attendee is free
• Marketing support including print &
electronic material
• Registration support
• Special recognition during the conference in
the program guide and elsewhere
• Special delegation leader only events during
the conference
• Networking room, early badge pickup, and
access to other delegation-only services

24. Delegation Benefits
# of Paid Delegation *Free Marketing Delegation Networking Early Additional
Attendees Rate Registration Materials Leader Room Badge Financial
Events Sharing Pick Up Incentive**
>5 X X X
>10 X X X X
>20 X X X X X X
>50 X X X X X X X
*For every 10 paid registered attendees, the 11th attendee is free
** Contact ASTD International for more details

25. How Can We Support You
• Marketing materials
• Delegation leader tool kit
• Delegation Leader emails
• Delegation Registration Form
• Special conference promotion workshops

26. Delegation Registration Process
STEP 1 Submit Delegation Application
STEP 2 Receive Delegation Confirmation
STEP 3 Register Delegation Attendees
STEP 4 Arrange Payment

27. Step1:
Submit Delegation Application
• Fill out the “International
Delegation Application Form”
by contacting
international@astd.org or
download it from
http://www.astd.org/Internati
onal/Delegation-Leader-Tool-
Kit
• Complete and submit the
application form.
International Delegation Application Form

28. Step 2:
Receive Delegation Confirmation
• Once the application is
approved, you will receive a
confirmation letter from ASTD.
• Returned qualified delegation
will receive delegation code CODE
with the confirmation letter.
Sample Delegation Banner with Code.
• New delegation will be
assigned a delegation code
when minimum paid attendee
requirements are met.

29. Step 3:
Register Delegation Attendees
• We will provide a standard
International Delegation
Registration Spreadsheet.
• Delegation leaders will use the
spreadsheet to collect * Note: You may promote your delegation code
attendees information, and to individuals and have them directly register
send it to ASTD. The reduced with ASTD. However, if the delegation code is
rates and complimentary not correctly entered when the individual
registration will immediately
registers, the delegation will not receive any
apply.
benefits.

30. Step 3:
Register Delegation Attendees

31. Make sure to
put correct
names!

33. Payment
• Delegations need to provide the Delegation Registration Spreadsheet
with payment before the deadline.
• Additional/canceled registrations may be adjusted on the same
spreadsheet.
• Additional registrations may be processed onsite.
• Payment is required before registration is considered complete.
• ASTD accepts credit cards, purchase orders, and wire transfers.

34. Housing
ASTD has reserved rooms with discounted rates at area hotels in
Dallas. Reserve your room early for the best chance of getting
your first choice.
• Online: http://www.wynjade.com/astd13/
• Telephone: +1-800.931.6029 or 972.349.5561
Monday – Friday, 8:00 a.m. – 6:30 p.m. CST
• Fax: +1-972.349.7715
*Download the Individual Housing Form or Group Housing Form at
http://www.wynjade.com/astd13/.
* Group Housing Deadline for Reservations: March 14, 2013.

35. Visa
• We provide invitation letters for
conference attendees for visa
purpose.
• To request an invitation letter, fill out
the Visa Invitation Request Form, and
send it to ASTD at
international@astd.org.
• Please allow 5 business days to
process your request.
• Contact ASTD early to leave enough
time for your visa application.
• * Complete visa information can be found
at the U.S. Department of State website.

36. Delegation Leader Toolkit
This Tool Kit is updated periodically
with new materials. Please check
back for these updates.
http://www.astd.org/International/Del
egation-Leader-Tool-Kit

37. Your Dedicated Contact
at ASTD International
Nicole Washington
International Relations
Sr. Coordinator
Email: international@astd.org
Phone: +1.703.683.8161
Fax: +1.703.683.8193

38. Agenda
How to
ASTD 2013 Additional
Form Q&A
Highlights Activities
Delegation

39. Delegation Leaders Help to Create an
Exceptional Experience for Attendees
39

40. Additional Activities
In addition to the standard conference program, you may
also consider:
• Orientation session before your group departure
• Networking events during the conference
• Group debriefings after sessions
• Customized learning materials (Guide, CDs)
• Benchmarking visit
• Post-conference sharing events

41. Things to Remember
• Start promotion early
• Communicate frequently with ASTD
• Partner with travel agent
• Plan activities for down time
• Leave enough time for visa
• Expecting last minute changes
• Have fun!

42. Agenda
How to
ASTD 2013 Additional
Form Q&A
Highlights Activities
Delegation

43. Thank you, See you in Dallas!
Email: international@astd.org
Phone: 1.703.683.8161
Fax: 1.703.683.8193