2. AP Evolution Continues
• Accounts Payable is Strategic
• Contract management
• Financial reporting and analysis
• Do More with Less
– Reduce Costs
– Improve Efficiency
– Eliminate Risk (Ensure Compliance)
6. Single Pipe
Invoice
Approval
Workflow
Data Capture Improve Data
Correction Quality
Separation Process- ERP
Classification Readytm
Detect Missing,
Extraction Data Invoice
Incomplete,
or Wrong Data Matching
Dispute
Resolution
No Error
Error
Confirmation
Notification
detected
XML/
EDI
7. Single Pipe
Invoice
Approval
Workflow
Data Capture Improve Data
Resend Quality
Invoice Separation Process- ERP
Classification Readytm
Detect Missing,
Extraction Data Invoice
Incomplete,
or Wrong Data Matching
Dispute
Resolution
No Error
Confirmation
detected
XML/
EDI
12. Learning Done!
3rd step: With 2 trained documents we get
85% confidence, no more training required
13. Reduced Data Entry Costs
Typical Reduction in Data Entry
– 80% within 6 Weeks
– 90+% within 6 Months
Less Time Typing means more time for
value-added tasks!
15. Business Challenges of EDI
Do you recognize these business pains?
• You know the benefits of e-invoicing
but cannot get your suppliers on board.
• Your IT staff has limited resources to
roll out EDI.
• EDI is a very costly and complex solution.
• You receive EDI data and want to process and validate this
data together with your invoices received by post and email.
Step 4: Integrate Electronic Invoices
16. A common scenario...
Additional 15% of
100% 5% the suppliers can
90% be migrated to
15% electronic 30%
80%
70%
60% 30%
50% 70%
This represents
40% 30% of the
30% invoice volume 38%
20%
10% 10% 2%
0%
Suppliers Invoice volume
Paper/Credit Cards Paper/Fax Electr. Invoices EDI
Step 4: Integrate Electronic Invoices
17. e-Transactions
Seller Buyer
Invoicing System Accounts Payable System
ERP System ERP System
eInvoice eInvoice
Sender Instant electronic Receiver
delivery (2-3 sec)
Postal Service
(2-3 days) Open, sort, dis
Envelope tribute mail
Stamping (1-2 days)
Mail
Step 4: Integrate Electronic Invoices
18. e-Transactions
Seller Buyer
Invoicing System Accounts Payable System
ERP System ERP System
EDI eInvoice
via Receiver
VAN
Postal Service
(2-3 days) Open, sort, dis
Envelope tribute mail
Stamping (1-2 days)
Mail
Step 4: Integrate Electronic Invoices
19. Both Sides Win...
Seller Buyer
• Advantages of Step
• Single click to get invoice 1, 2, 3
into Buyer’s ERP • No mail room handling
• No
printing, envelope, stamp
• No scanning, no OCR
correction
s
• No Data Entry
• No manual handling
• Shorter DSO • Use notification to help
migrate suppliers
(days of sales
outstanding)
Step 4: Integrate Electronic Invoices
27. Adding up the savings
Approx. Savings per invoice:
Control paper flow: $10+
Reduce Manual Labor: $1+
Enhance process transparancy : $1.50+
Add Electronic: $1.50+
Improve Data Quality: $3+
Automatic Feedback & Issue resolution: $5+
= Approx. savings from
$22 per invoice
Reduction of errors & dispute
costs with each phase
29. Thank You!
Thank You!
For More Information, Contact:
Michael R. Thomas
Director – Solution Development
631-406-9916
mthomas@amsimaging.com
http://www.amsimaging.com