This job posting is for an AENC Staff Assistant position. AENC is an association for individuals working for associations and association service providers in North Carolina. The position would involve various office administration tasks like answering phones, mailing, filing, and learning to use office equipment. The assistant would help plan and execute AENC events like luncheons, trade shows, and meetings by preparing materials, staffing registration desks, and providing follow up. Duties also include assisting with publications, communications, and learning about nonprofit association management. Computer skills and good communication skills are required for the part-time $10/hour position.

1. AENC Staff Assistant
AENC (Association Executives of North Carolina) is a professional association
composed of individuals who work for associations and those who work for
organizations who provide products, programs and services to associations.
Our Vision: Association Management will be widely recognized as an esteemed
profession that improves the lives of North Carolina citizens. Our Mission is to
advance the field of Association Management by providing networking and
professional development, while increasing the recognition of the Association
Community.
Contact: Jim Thompson, CAE, IOM, Executive Director
(919) 848-8255 jim@aencnet.org
Office Location: 7511 Mourning Dove Road, Suite 102, Raleigh, NC 27615
Work Days: Monday- Friday (specific days to be determined)
Office Hours: 9 AM – 5 PM (specific times to be determined)
Dress: Business Casual for the Office (except when meetings are held in the
office). For off site events, Professional Attire is required unless otherwise noted.
Pay: $10/hr
The person working in this position will experience various aspects of working for
an association in a professional office environment. They will assist in planning,
execution and participation in events produced by AENC. They will work in the
areas of publications and communications. They will assist with general office
operational tasks and learn to operate office equipment.
The position requires that the individual must:
Be organized and able to handle multiple projects,
Be detail oriented,
Be intuitive and inquisitive,
Be able to show initiative and interest in learning new things,
Have good communication skills (oral and written), and use correct business grammar
Have computer skills (MS Office – Excel – Word – Outlook – web search).
The individual will:
Execute professional office administration,
Execute proper planning and protocol for meetings and events,
Understand how nonprofit associations work and are managed,
Use proper business telephone and email etiquette,
Learn and use the membership data base,
Participate in fundraising efforts and activities,
Participate in research projects, and
Work with marketing materials and publications, including copy proofing and editing.

2. This is a general list of tasks. Other similar tasks may be required.
Administration
Answer phones and direct calls appropriately.
Learn to operate general office equipment (copier, scanner, postage machine, phone
system.)
Assist with mailing and filing as needed.
Meetings and Events
Luncheons
Prepare badges with appropriate ribbons or holders or food requests.
Prepare signs and print handouts as needed.
Work at registration desk, greet attendees.
Recycle badges at end of event.
Maintain supply of badges and ribbons as needed.
Assist with loading/unloading.
Trade Show
Prepare badges with appropriate ribbons or holders or food requests
Prepare signs and print handouts as needed.
Work at registration desk and/or Resource Guide Desk.
Recycle badges at end of event.
Maintain supply of badges and ribbons as needed.
Assist with loading/unloading.
Maintain spreadsheet of exhibitors.
Maintain spreadsheet of door prizes.
Assist with preparing PowerPoint for door prizes.
Scan and prepare PDF of attendee profiles.
Assist with tote bags (stuffing with information) on site.
Follow up to secure information needed (full contact information on
exhibit representatives).
As requested, contact prior exhibitors and encourage participating.
Silent Auction
Copy materials needed for auction as needed (list of items, tent cards, bid sheets, etc.).
Golf Outing
Prepare badges with appropriate ribbons or holders or food requests.
Assist with stuffing bags.
Assist with on site registration.
Follow up to secure information needed (handicaps, full contact information on all
players and sponsor representatives).
Annual Meeting
Prepare badges with appropriate ribbons or holders or food requests.
Secure shirt sizes on committees (Silent Auction & Annual) & mail in advance of event.
Assist with on site registration.
Follow up to secure information needed (handicaps, full contact information on all
players and sponsor representatives).

3. Legislative Reception (January of odd numbered years and May of event
numbered years)
Prepare badges with appropriate ribbons.
Prepare signs and print handouts as needed.
Work at registration desk.
Recycle badges at end of event.
Maintain supply of badges and ribbons as needed.
Assist with loading/unloading.
General Meetings (Committee, board, etc.)
When a meeting is being held in the AENC office, have refreshments on hand
(coffee, tea, soft drinks, etc.).
Reset the meeting room after the event.
Membership
Prepare prospective member kits and send out as needed.
Maintain supply of items for prospective and for new member kits.
Prepare and send out New Member kits.
Assist with maintaining data base.
Publications & Communications
Resource Guide & Membership Directory
Record updated information on profiles.
Secure photos of members for the Guide.
Proof Resource Guide.
Mail out Resource Guides after Trade Show.
Success by Association Magazine
Assist with proofing.
Mail out advertising invoices.
Website
Review AENC website for updates and corrections as needed.
Social Media
Assist with some aspect of our social media, including: Facebook, Twitter, LinkedIn, etc.