1. American Association Of
Physicians Of Indian Origin
C
Convention Marketing Opportunities
31
AAPI Convention
ST
Annual
Hosted by the
I n d i a n Am e r i c a n M e d i c a l A s s o c i a t i o n o f I l l i n o i s
The Sheraton Chicago Hotel & Towers
Chicago, Illinois
May 23 - May 27, 2013
PARTNERSHIP SPONSORSHIP RECOGNITION SYMPOSIUM
2. About AAPI
The American Association of Physicians
of Indian Origin (AAPI) is the largest non-
profit ethnic medical organization in the
United States. It represents the interests
of nover 60,000 practicing physicians
and 20,000 medical students, residents, The 31st Annual AAPI Convention
and fellows of Indian origin in the United
States. It also serves as an umbrella We are pleased to invite you to the 31st AAPI Annual Convention to be
organization for over 160 professional held at The Sheraton Chicago Hotel & Towers in Chicago, Illinois from
associations. AAPI members have been May 23-27, 2013. More than 3,000 members representing academicians,
practicing in urban areas, inner cities, and researchers, clinicians, medical students, residents, and fellows are expected
rural communities around the country to attend addressing various healthcare related issues during cutting edge
serving more than 50 million Americans. educational seminars, panel discussions and lectures by world renowned
speakers from across the globe.
AAPI physicians are committed to:
AAPI has many members in executive positions at their medical institutions.
These leaders are making decisions about medical and pharmaceutical
■ Providing the best patient care with
products, devices and equipment, and practice-related services at multiple
compassion levels in hospitals, medical schools, outpatient centers, and health care
facilities.
■ Maintaining the highest
standards of ethics and This convention will offer your company an opportunity to engage a large
professionalism influential audience in personalized product discussions and hands-on
demonstrations. Additionally, the convention offers a range of marketing
■ Promotingthepreventionofdisease and educational opportunities, such as CME sponsorship, publications,
anddisabilitythroughearlydetection exhibitions, and symposia. We also invite you to become a Platinum, Gold,
and healthy living or Silver sponsor of the AAPI Annual Convention for multiple exposure
opportunities.
■ Quality medical education &
Sign up now to make the 2013 AAPI Convention an integral part of your
research marketing plan. We appreciate your support and look forward to being of
assistance in furthering your corporate interests and business goals.
■ Effect Legislative changes to
serve the profession through our Please visit www.aapiconvention.org today to view our exhibition floor plan
Washington office and select to your booth online along with program and registration info.
If you have any questions or need further information,
In its effort to provide quality, affordable, please call the AAPI Office at 630-990-2277 or e-mail directly to
and accessible healthcare to all in need, AAPI convention@aapiusa.org and exhibits@aapiusa.org.
physicians continue to volunteer their services
and expertise for the underprivileged.
Sincerely,
Narendra R. Kumar, MD Birinder Marwah, MD
President-AAPI Convention Chair
president@aapiusa.org ConventionChair@aapiusa.org
600 Enterprise Drive, Suite 108 ■ Oak Brook, IL 60523
Office Phone: 630-990-2277 ■ Fax: 630-990-2281
www.aapiusa.org ■ www.aapiconvention.org
3. Celebrating 30 years of Excellence
Why AAPI?
With the increase in ethnic and cultural diversity and the radical changes in healthcare in the
United States, a group of concerned medical professionals founded the American Association
of Physicians of Indian Origin in 1982. The formation of the organization started as a fireside
discussion in Detriot, Michigan with a simple goal to work for a level playing field for the
international medical graduates.
AAPI was forged in the midst of challenges that physicians of Indian Origin have faced due
to cultural barriers and bias against international medical graduates. Those barriers created
obstacles for immigration and licensing opportunities. Today, the organization is a dynamic
body, spearheading legislative agendas on healthcare and influencing the advancement of
ethnic medical organizations.
National Reach Through Local Chapters
AAPI serves as an umbrella organization for a network of over 160 active medical associations,
medical school alumni organizations, state and local chapter associations, and specialty
organizations. These associations are divided into 12 regions across the United States,
each with a Regional Director on the AAPI Executive Commitee who responsible for
communication and coordination of local events and activities.
Pacific NE Central – II
Mountain South
NW Central South Atlantic
SW Central Mid-Atlantic – I
SE Central Mid-Atlantic – II
NE Central – I New England
3
4. AAPI Membership
General Makeup of AAPI’s Constituency
Over 3,000 delegates are expected
Surgical Speciality
to attend AAPI's 31st Annual
6%
Convention this year.
Our members represent a variety of
Medical Speciality
important medical specialties.
33%
Primary Care
61%
Specialty Breakdown of AAPI’s Constituency
Speciality
Internal Medicine 16,285
Pediatrics 6,620
Psychiatry 4,707
Anesthesiology / Pain Management 4,052
Cardiaology 3,423
Family Practice 2,240
Obestrics & Gynecology 2,064
Pathology
Gastroenterology
1,837
1,535
60,000 physicians of Indian
Neurology 1,595 origin caring for 50,000,000
Other * 1,107
Pulmonology 1,032 people − in every speciality, all
Physical Medicine & Rehabilitation
Radiology
956
881
across the United States
Surgery 881
Hemotology & Oncology 831
Urology 831
Otolaryngology 403
Allergy & Immunology 352
Endocrinology 277
Dermatology 151
0 5,000 10,000 15,000 20,000
*Total Based on 52,000 physicians
* Includes the following specialties: Emergency Medicine, Forensic Medicine,
Geriatrics, Nephrology, Nuclear Medicine, Ophthalmology, Rheumatology
4
5. Education & Networking Opportunities
Continuing Medical Education
The convention will offer over 10 hours of CME credits. Our programming
will feature state-of-the-art clinical content from dynamic world renowned
speakers. These carefully selected topics represent areas of medicine that are
of high interest and importance to our members.
Membership Attendee Specialties Potential CME and
Represented Educational Program Topics
■ Alternative Medicine ■ Advancement in Mental Health
■ Allergy and Immunology ■ Advances in Oncology
■ Addiction Medicine ■ Allergy & Asthma
■ Anesthesiology ■ Alternative Medicine
■ Cardiology ■ Breast Cancer
■ Dermatology ■ CancerPreventionandEarlyDetection
■ Emergency Medicine ■ Colon Cancer
■ Endocrinology ■ COPD
■ Family Practice ■ Coronary Artery Disease
■ Gastroenterology ■ Depression
■ General Surgery ■ Diabetes Mellitus
■ Geriatrics ■ Future of Surgery
■ Internal Medicine ■ GERD
■ Nephrology ■ Headache/Migraine
■ Neurology/Neurosurgery ■ Health Tourism
■ Obstetrics and Gynecology ■ Hyperlipidemia
■ Ophthalmology ■ Hypertension
■ Orthopedics ■ Immunizations—Pediatrics & Adults
■ Otolaryngology ■ Lung Cancer
■ Pathology ■ Melanoma & Skin Cancer
■ Pediatrics ■ Metabolic Syndrome
■ Plastic and Reconstructive Surgery ■ Organ Transplants
■ Psychiatry and Behavioral Sciences ■ Osteoporosis
■ Pulmonary ■ Pain Management
■ Radiology ■ Robotics
■ Radiation Oncology ■ Sexual Health
■ Sleep Medicine
■ Women’s Health
■ Wound Care 5
6. Corporate Marketing & Sponsorship Opportunities
Take advantage of our
Diamond ($300,000) sponsorship packages
Corporate Signage at Registration Counter at the 31st Annual AAPI
Corporate Signage in all three Exhibit Halls Convention to create
Tickets (10) for all the Breakfasts, Thursday Dinner, Friday Lunch & Dinner, Saturday Executive high-powered exposure to the
Committee Lunch & Dinner, Sunday Board of Trustees Lunch and Black Tie Gala Night Dinner & highly coveted demographic of
AAPI's membership.
Recognition of Sponsorship
Up to Six 10' x 10’ Booths
2 Pages in Convention Souvenir Book
Ability to choose sponsored events. eg. Gala Dinner, Entertainment etc.
One Industry-Sponsored Symposium (non-CME)
Platinum ($200,000)
Corporate Signage at Registration Counter
Corporate Signage in all three Exhibit Halls
Tickets (6) for all the Breakfasts, Thursday Dinner, Friday Lunch & Dinner, Saturday Executive
Committee Lunch & Dinner, Sunday Board of Trustees Lunch and Black Tie Gala Night Dinner-
Night Dinner & Recognition of Sponsorship
Up to Four 10’ x 10’ Booths
2 Pages in Convention Souvenir Book
Ability to choose sponsored events eg. Gala Dinner, Entertainment, Fashion Show, MSRF/YPS
Programs etc.
One Industry-Sponsored Symposium (non-CME)
Gold ($100,000)
Corporate Signage at Registration Counter
Corporate Signage in all three Exhibit Halls
Tickets (4) for all the Breakfasts, Thursday Dinner, Friday Lunch & Dinner, Saturday Executive
Committee Lunch & Dinner, Sunday Board of Trustees Lunch and Black Tie Gala Night Dinner-
Ability to Choose Sponsorship of Lunch
Up to Two 10’ x 10’ Booths
1 Pages in Convention Souvenir Book
Silver ($50,000)
Corporate Signage at Registration Counter
Corporate Signage in all three Exhibit Halls
Tickets (2) for all the Breakfasts, Thursday Dinner, Friday Lunch & Dinner, Saturday Executive
Committee Lunch & Dinner, Sunday Board of Trustees Lunch and Black Tie Gala Night Dinner
Ability to Choose Sponsorship of Breakfast
One 10’ x 10’ Booth
1 Page in Convention Souvenir Book
* AAPI will consider other activities that are in keeping within our overall mission for sponsorship. If you have a specific
activity that you would like to propose, please contact the AAPI Office at conventionchair@aapiusa.org
6
7. Corporate Marketing & Sponsorship Opportunities
Sponsorship of CME • $20,000 Breakfast Sponsorship •$30,000
AAPI will provide at least 12 Credit Hours of CME with a projected Saturday & Sunday
attendance of 500 to 600 per session. Our programming features Sponsor breakfast on Saturday and Sundy to increase your exposure
state-of-the-art clinical content and represents topics of high interest to the convention attendees. Company recognition will be announced
and importance to our members. by the MC as well. The sponsor will also be recognized in all meeting
publications and have the opportunity to address the audience at the
President’s Reception • $50,000 the breakfast for 5 minutes.
The formal installation of the President of AAPI serves to honor
the history of the Association. The sponsor of this event shares in Lunch Sponsorship • $50,000. Saturday & Sunday
the celebration of a grand tradition and a proud heritage at the Sponsor lunches on Saturday and Sundy to maximize exposure to
Presidential Reception. a large audience of medical professionals. Company recognition
will be announced by the MC. The sponsor will also be recognized
Keynote Address in all meeting publications and have the opportunity to address the
• Friday $50,000 •Saturday $100,000 • Sunday audience at the the lunch for 5 minutes.
$150,000
This special opportunity for your representative to address the Banquet Sponsorship• $100,000. Saturday & Sunday
members during the gala events. Contact Convention Chairman Dr. Your company will be recognized at an elegant dinner with music and
Birinder Marwah for more details and available time slots. dancing. The sponsor will be recognized in all meeting publications
and have the opportunity to address the audience at the beginning of
Women’s Forum • $60,000 the banquet for 5 minutes.
Sponsor one of the most-attended events at the AAPI Convention.
The Women’s Forum highlights the accomplishments of remarkable Convention Tote Bag • $50,000
women in medicine and other fields. You may have the opportunity AAPI Convention tote bags imprinted with your company's logo will
to introduce the speaker. be used by attendees to carry meeting materials and utilized long
after the event in venues where other healthcare providers will notice
In-Hotel and Convention TV • $30,000 them. Sponsor is responsible for production costs. Tote bags will be
The in-hotel and convention center television program offers provided by AAPI.
exhibitors and supporters an added value opportunity to reach
the AAPI attendees through exhibitor video advertisement Pocket Guide • $20,000
segments broadcasted to AAPI attendees’ hotel rooms and to Your company will enjoy exclusive sponsorship for maximum
kiosks at the convention center. exposure in the official Convention Program Guide. Your
company’s message will be seen every time the attendees refer
Cyber Cafe • $15,000 to it; includes cover recognition and advertising pages.
Attendees will circulate through here frequently to check e-mail
and browse the Web. Sponsors will have signage acknowledging Hotel Keys • $25,000
support, be noted on the welcome screen monitor, have added Imprint your logo, event information, and booth number on
visibility in convention materials, and have an uploaded link to our convention hotel keys. This will be seen each time attendees
their product or corporate information. enter their rooms.
Badge Holder, Lanyards • $10,000 Individual & Custom Event Sponsorship
A badge holder is an item worn and used throughout the • Price available upon request
convention. Customize it with your information and logo to Contact Convention Chairman Dr. Birinder Marwah to customize
be seen the entire time. Sponsor is responsible your sponsorship level to meet your company's marketing plan.
for production costs.
Coffee Breaks • $7,500 (Three Slots Available)
Sponsor a refreshment break, and you can place your product
literature on tables in the refreshment area – and it’s the only
way to distribute this information outside of your booth. High impact
signage will be provided at the Exhibit Hall entrance and
in the refreshment area. Refreshments will be provided by AAPI.
7
8. AAPI 31st Annual Convention Souvenir
Ensure that your product or service is the one that AAPI attendees remember
by placing an advertisement in the AAPI 2011 Souvenir Book.
The collectable souvenir book is distributed to all convention attendees,
showcasing all the vital information for a successful meeting experience—
meeting schedule, social events, leadership messages and photos, exhibitor
locator and profiles, floor plans, and more. This is a take-home keeper for our
attendees, so you will receive repeated exposure well after the convention!
Souvenir Book Advertising Rate (Color Ads)
Back Cover $25,000
Inside Back Cover $20,000
Inside Front Cover $15,000
Gold Page (special callout) $7,500
Silver Page (special callout) $5,000
Full Page (special callout) $3,000
Half Page $1,500
AAPI offers customized and exclusive sponsorship packages to meet your
needs. These can include keynote speaker opportunities (non-CME), awards
and recognition at breakfast, lunch and dinner, roundtable meetings with
AAPI leadership, premium exhibit booth selection, etc. We also offer corporate
identity packages that utilize our registration area, Internet kiosks, plasma
display panels, souvenir book, and audiovisual screens during CME hours and
events to display your company name. Contact us at convention@aapiusa.org or
at the AAPI Headquarters at 630-990-2277.
8
9. 2013 Annual Meeting & Exhibition
American Association of
Physicians of Indian Origin
Proudly Presents:
31st Annual AAPI Convention
When: May 23 - 27, 2013
Where: Sheraton Chicago Hotel & Towers
3 01 East North Water Street
Chicago, Illinois 60611
Why Exhibit?
Many of the physicians who will attend this convention have excelled in different
specialties and subspecialties and occupy high positions as faculty members of
medical schools, heads of departments, and executives of hospital staff. The
AAPI Convention is your opportunity to meet directly with these physicians
who are leaders in their fields and play an integral part in the decision-making
process regarding new products and services.
In addition to consumers of medical and pharmaceutical products, devices and
equipment, practice-related services, financial services, office supplies, etc., you
will also meet senior members of management who influence the purchase of
such services for hospitals, medical schools, and health care facilities. The AAPI
Convention is where you can reach your target audience of several thousand
under one roof. Sign up now and make the convention part of your marketing
plans.
If you have any questions or need further information on the online booth
registration, please call the Sam Fulambarker at the AAPI office at 630-990-2277
or e-mail exhibits@aapiusa.org.
Exclusively for Exhibitors
■ Exhibitor listing on official AAPI Convention Website and Program Guide
■ Three complimentary exhibition attendee passes per booth
■ 24-hour security in exhibition area
■ Lead retrival badge scanner for capturing attendee data
■ Exclusive Exhibitor Lounge access with complimentary refreshments
9
10. 2013 AnnualMeeting && Exhibition
2010 Annual Meeting Exhibition
Exhibit Hours
Exhibition Hours
Thursday, June 23th 12:00 PM–5:00 PM Friday, June 24th 8:00 AM–5:00 PM
Saturday, June 25th 8:00 AM–5:00 PM
Move In
Move In
Wednesday, June 22rd 6:00 PM –10:00 PM Thursday, June 23th 6:00 AM –10:00 AM
Move Out
Move Out 26
Sunday, June th
6:00 AM–1:00 PM
Application Procedures & Space Assignment
Application Procedures & Space Assignment
To select booth space at the AAPI Convention, please visit www.aapiconvention.com.
To select booth space at the AAPI Convention, please visit www.aapiconvention.org.
Applications will not be processed nor space assigned without receipt of payment
Applications will not be processed nor space assigned without receipt of paymentto move are expected to be ready on Thursday
in full. You are expected to be ready on Wednesday, June 23rd at 6:00 PM in full. You
May andto move your booth. Ifyour booth. Ifpresent in the exhibit hall exhibit hall during move-in time, you may forfeit your
in 23 set up in and set up you are not you are not present in the during move-in
time, you may forfeit your exhibit space, and no refunds will be made. If you are not
exhibit space, and no refunds will be made. If you have any questions regarding online booth selection, please contact
available during the move-out time, the official decorator will hold your materials,
exhibits@aapiusa.org,contact that person. If you have any questions regarding online
and you must then 630-990-2280.
booth selection, please contact sam@aapiusa.org, 630-990-2277.
Application for Booth Rental
Orders for space for to be made on the www.aapiconvention.org Web site. Booth space will be assigned on a first-come, first-
Application are Booth Rental
serve basis. The determining factors will be the date of receipt at AAPI office. Thsite. Booth spacebe divided into different sections
Orders for space are to be made on the www.aapiconvention.com Web e exhibit hall will
accordingassigned on a exhibit. Companies with similar The determining factors will be in the appropriate section.
will be to the type of first-come, first-served basis. products or services will be located
AAPI reserves the right to make adjustments and modify exhibit be divided into different
postal date and/or fax date of receipt. The exhibit hall will space, if necessary.
sections according to the type of exhibit. Companies with similar products or services
will be located in the appropriate section.
Exhibit Materials Rentals and Logistics
AAPI reserves the right to make adjustments and modify exhibit space, if necessary.
All logistics are corodinated by the Sheraton's in houes provider, GES. Please visit the link to the exhibitor quick facts and online
catalog for more information. GES can be reached at XXX@GES.COM. Remember to place your order early to take advantage of
Booth Inspection
early bird rates.
Booths are to be fully set up and staffed for inspection on Thursday, June 24th at
10:00 AM at which time the Fire Marshal and AAPI will walk the exhibit floor. If the
Booth Inspection by these guidelines, they will forfeit their exhibit booth and
exhibitor fails to abide
Boothswill to bebe refunded and staffed for inspection on Thursday, May 23rd at 10:00 AM at which time the Fire Marshal and
they are not fully set up their money.
AAPI Staff will walk the exhibit floor. If the exhibitor fails to abide by these guidelines, they will forfeit their exhibit booth and
Exhibit Rental Packages
they will not be refunded their money.
Rental packages range from $5,000 on upwards, depending on booth size and location.
Premium booths are also available. Please contact Sam at AAPI at 630-990-2277
or visit www.aapiconvention.com to view the booth map.
10
11. Important Dates to Remember
Exhibitor Planning Guide
February 15 Early Bird booth pricing ends
April 15 Advertising space reservations due for Program Guide
April 16 Booth cancellation date (50% of payment returned; no refunds, partial
or full, given after this date)
May 1 Advertising materials due for AAPI Souvenir Book
May 23 Exhibitor move-in 1:00 PM- 5:00 PM
May 24 Exhibitor move-in 7:00 AM -10:00 AM
Walk-through inspection at 10:00 AM
*Exhibit Hall Ribon Cutting Ceremony at 12:00 PM
May 27 Exhibitor move-out 12:00 PM - 5:00 PM
Resources
www.aapiusa.org
Provides information regarding the activities and projects of AAPI. The site
includes information about our Medical Students/Residents/Fellows/Young
Physicians, legislative activities, the AAPI Charitable Foundation, the AAPI
Journal, the Annual Convention, and various AAPI programs.
AAPI Journal – The Flagship of the Organization
The AAPI Journal informs more than 14,000 of our Patron life members on t
rends in the medical field and the AAPI’s programs and activities throughout
the United States and the world. The Journal also serves as a platform to
recognize members who have been honored in their communities in addition
to exlcusive event coverage. http://www.aapiusa.org/journal/
AAPI Convention
Chicago
2013 11
